Teaching Racers To Fish: Undergraduate Academic Advising for Advanced Scheduling Fall 2015

1. Teaching Racers To Fish: Undergraduate Academic Advising for Advanced SchedulingFall 2015 Your Academic Advisees’ Responsibilities Your Role as an Academic Advisor Resources for Both Advisees and Advisors

2. Barbara Cobb, Coordinator of Academic Advising Renae Duncan, Associate Provost for Undergraduate Education Advising Committee Representatives: JCSET: EmreBahadir, Ed Thome COEHS: Ajay Das, Janice Vaughn BCOB: Steve Cox, Linda Johnsonius CHFA: Gina Claywell, Barbara Cobb SONHP: Lori Ballard, Kathy Stanczyk HSOA: Felecia Jones, Ryan Morrow Undeclared Majors Program: Olympia Stewart Conditional Admissions: Peggy Whaley

3. Why the metaphor? If we and our advisees know where to find the information we need and how to use the resources available, then all of us can do our jobs: • We can advise effectively, and • Our advisees can make wise informed decisions www.murraystate.edu/advising

4. Advanced Scheduling for Winter TermNovember 2nd click HERE for timetable note: ALL can register on this date at either 8 am or 8:30 amfor Spring 2016November 9th -13thclick HERE for timetableNov 9th is reserved for “special populations” Be sure these advisees are aware of their status

5. Advising Checklist • Go to the Academic Advising website • Scroll to the bottom of the main page • Click on Academic Advisor Checklist • Word doc for easy customization • Basics for Preparation and Advising Sessions • “We Advise, You Decide” – We provide the tools and information; our adviseesmake decisions and follow through

6. Student-Centered Academic Advising: Dream Imagine your future Design Design program to achieve career goals Discover Discover options to pursue career path Student Define Define program and career path Deliver Follow through, make it happen Beginning AdvisingSession Graduation and Beyond

7. Before Advising: Review Bulletin • Review your program in the Bulletin • For each advisee, check RACR for Bulletin in force • Questions about Bulletinin force: contact the Registrar’s Office Advisees may move to a newer Bulletin but cannot move back to an older one. Students who have left and returned may have been moved to new Bulletin. Note: Bulletin Expiration dates are noted on the Registrar website.

8. University Bulletin: “Academic Degrees and Programs” chapter : • Degree programs / requirements • University Studies program • Approved University Studies Courses Each College/School chapter : • Areas, Majors, Minors Courses chapter: • course descriptions and prerequisites

9. In mid-October: Contact Advisees myGate Teaching/Advising tab, Advisee Listing; then click the envelope icon for email list • Use Google Scheduler or other scheduling app • Add extra “Open” Office Hours • AACSB Programs: check CUBA Advising Schedule • Give advisees clear instructions for advising See Advising website, Your Advisor tab, for a checklist for advisees Davies, Robert M-------- rdavies@murraystate.edu Dunker M-------- dunker@murraystate.edu

10. Students, go to . . . www.murraystate.edu/advising In Menu: Your Advisor tab: Advisee Responsibilities “We Advise, You Decide” On Main Site: How to Read a RACR for Students How to Register for Classes for Students and much more

11. Academic Advisors, go to . . . www.murraystate.edu/advising How to Read a RACR for Advisors Registration 101 for Advisors Advising Checklist Advanced Scheduling Refresher Training Summer O Training in Spring and much more

12. Students and Advisors, go to . . . www.murraystate.edu/advising Quick Links for Academic Advising information on the most needed resources for academic advising Get to know the Academic Advising website email msu.advising@murraystate.edu with any suggestions for additions to the Academic Advising website

13. How to Read a RACR(10 minute training) • All Academic Advisors use RACR for academic advising • RACR, Racer Academic Completion Report, is the degree audit that the Registrar and Graduation Office use to determine progress to graduation • Your advisee needs to make sure that all information on the RACR is correct and that all coursework is credited appropriately • Academic Advisors help Advisees ensure that the RACR is correct. AACSB Program Advisors: Refer to CUBA

14. RACR • Check RACR for accuracy every semester • Course Exception Form is used for course substitutions, waivers, AAPR (Advisor Approved Electives), etc. • Error or other problems with a RACR? Contact msu.racr@murraystate.edu • Need help? Check with your Department Chair or Program Coordinator or email msu.advising@murraystate.edu • AACSB Advisors: consult with CUBA on RACR

15. Help Advisees to Plan Ahead • Prerequisites – know prerequisites and sequence of classes for your program and advise accordingly • Plans – have advisees complete a degree plan, mapping out courses needed semester by semester – know when courses are offered and advise accordingly • Progress – “15 to Finish” – advise accordingly -- help advisees set goals to make progress

16. Advisees Need Help? • Referrals – Retention Office – see Academic Advising website for instructions • Tutoring – see Academic Advising website for link • Counseling – see Academic Advising website for link • Choosing or Changing program of study – see Academic Advising website, Menu.

17. Transfer Advising AACSB Programs: refer ALL transfers to CUBA • Go to the Academic Advising website • In menu, choose For Academic Advisors • View the Transfer Advising training (ppt) • See the Transfer Center website for more information For help with Transfer issues, contact Maria Rosa, Transfer Center Director mrosa1@murraystate.edu OR Jennifer Husemann, Transfer Credit Evaluator jhusemann@murraystate.edu

18. Registration Holds • Major or Area must be declared at 45 credit hours • For Major, Minor or 2nd Major must be declared at 60 credit hours • Registration Holds will occur if these conditions are not met • Other Holds: Title IX Completion (all students) and Alcohol EDU (new/transfer students) must be completed – links on Academic Advising site • Advisor Hold is the only hold advisor can remove (myGate, Teaching/Advising)

19. To Release Advisor Hold • Go to myGate ,Teaching/Advising, Advisee Listing • Click on Advisor Holdto release • None – Advisor Hold has been released – if it should not have been released, contact the Registrar’s Office 270-809-5630 or msu.registrar@murraystate.edu • Yes -- Advisor Hold is in place, but you are not the Advisor of record. If you should be, contact the Registrar’s Office. See next slide for examples.

20. Advisor Hold Release Advisor Hold ONLY after successful Advising Session. Also note “Release Consent”: see Academic Advising website for IMPORTANT information on FERPA-required compliance with Consent to Release.

21. If you are away for any reason: • SET the “away” responder on phone, email, and office door. • REFER your advisees to Chair or Program Coordinator or other kind person who has agreed to help • Provide information on: a) immediate help if they need it, and b) a concrete timetable for help from you Chairs/Program Coordinators: make sure that your responders provide direct help When university is closed, provide “closed” message with date of return

22. Advising Tips • Direct contact between students and faculty outside the classroom is one of the indicators for retention and success • Kindness even tough-love gruff strict kindness helps • Academic self-efficacy is at the heart of academic advising. “We advise, you decide” • Know where to go to get the information you need • For the most part, academic advising works well at MSU. Keep up the good work!

23. To complete training: • Follow this link: https://murraystate.instructure.com/enroll/GLM7DT • Go to “Quizzes” and complete the quiz. You will be asked for code: weadviseyoudecide(all one word, all lower case) • Deadline to be certified for Advanced Scheduling Advising: October 30, 2015 Email bcobb@murraystate.edu with concerns and/or complaints.

24. Barbara Cobb, Coordinator bcobb@murraystate.edu msu.advising@murraystate.edu