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Comprehensive CTC Testing Preparation Checklist and Organizational Tips

This resource provides a thorough checklist and organizational tips for preparing for the CTC timeline, including important dates for district and campus trainings, meetings, and testing preparations. It highlights essential documents such as test administrator checklists, student rosters, and lunch count forms. Additionally, it offers strategies for ensuring smooth logistics on test day, from room checks to staff roles and responsibilities. The emphasis is on teamwork and effective communication among all testing staff, ensuring a well-coordinated testing environment.

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Comprehensive CTC Testing Preparation Checklist and Organizational Tips

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  1. Testing Checklists & Organizational Tips

  2. CTC Timeline • District & Campus Trainings • Meetings • Deadlines • Test Preparation Dates • Testing Dates

  3. Checklists • CTC Timeline -Print out/email folder –emails from Testing Department, newsletters, etc. • Testing Room Check • Test administrator checklist • TA STAAR/EOC Checklists

  4. TA Document Folder • Test administrator checklist • Two Student Rosters (Attendance & Check-off) • Extra Testing Manual • Relief Sign-In • TA Script • Door Signs • Seating Chart • Schedule for after testing • Lunch Count Forms

  5. Helpful Documents • STAAR/EOC TA Checklists • ELL Accommodations • Testing Room Check (Day before test) • CTC Timeline • Relief Sign-In • Lunch Count • Relief Staff Schedule • Testing Schedule

  6. Logistics Meeting • Test Administrators & Back up TAs • Hall monitors • Test Room Monitors • Runners • Relief Staff • Lunch monitors/delivery • Sign set up (quiet signs, room assignments) • Bells turned off • Covering classes • Attendance roster pick up • Test Room Monitors • Cell phone pick up • Location • Time • Where to report • All staff has a copy of logistics & schedules • Always have a back up plan! *It is all about TEAMWORK!

  7. Tips • Hall monitor-utility cart with extra supplies (batteries, sharpeners, extra seating charts, etc.) • Keep Unity’s number handy! 

  8. Questions or Suggestions? Jennifer Salazar Young Women’s Leadership Academy jsalazar@saisd.net

  9. Documentation Binders

  10. TA Supplies

  11. Test Monitor Supplies

  12. Extra Supplies (Hall monitors)

  13. Signs

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