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SYSTEMWIDE SUPPORT

SYSTEMWIDE SUPPORT. WHO WE ARE. OFFICE OF THE BOARD OF REGENTS. OFFICE OF THE PRESIDENT. ACADEMIC PLANNING & POLICY. ADMINISTRATION. BUDGET & FINANCE/CFO. CAPITAL IMPROVEMENTS. CAREER & TECHNICAL EDUCATION. EEO/AA. LEGAL AFFAIRS. INFORMATION TECHNOLOGY SERVICES. RESEARCH.

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SYSTEMWIDE SUPPORT

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  1. SYSTEMWIDE SUPPORT

  2. WHO WE ARE OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER & TECHNICAL EDUCATION EEO/AA LEGAL AFFAIRS INFORMATION TECHNOLOGY SERVICES RESEARCH STUDENT AFFAIRS EXTERNAL AFFAIRS & UNIVERSITY RELATIONS

  3. Repair, Renewal, & Replacement Priorities FB 2009-2011 The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement: a. To support RR&R systemwide b. Modernization – Kuali Request These requests tie to the Strategic Outcome - Resources and Stewardship – to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the University’s resources for a sustainable future.

  4. Systemwide Maintenance Backlog and Capital Renewal Requirements

  5. Systemwide Maintenance Backlog Current Maintenance Backlog UHM $242.754 Million UHH $40.467 Million CCS $68.273 Million Total $351.494 Million

  6. Systemwide Maintenance Backlog 6 Year Average Requirement to Eliminate Backlog $351.494 Million / 6 Years = $58.582 Million UHM $40.459 Million UHH $6.745 Million CCS $11.378 Million Total $58.582 Million

  7. Capital Renewal Requirements 6 Year Average Requirement UHM $43.993 Million UHH $4.733 Million UHWO $0.059 Million CCS $9.897 Million Total $58.682 Million

  8. Average RRR Over 6-Years • Elimination of Backlog $58.582 Million • Capital Renewal $58.682 Million Total $117.264 Million

  9. RRR Operating Budget Requirements

  10. Base Assumptions • All Campuses Plan to Eliminate Maintenance Backlog by 2015 • All Campus Renewal Requirements will be Financed • Capacity of Existing Offices for RRR is $38.5 Million • UHM $28.0 Million • UHH $3.5 Million • CCS $7.0 Million

  11. RRR Impacted Offices • Impacted Offices Include: • UHM Facilities Planning and Management • UHH Facilities Planning and Construction • CCS Physical Facilities, Planning, and Construction • SYS Office of Capital Improvements • SYS Office of Procurement and Real Property Management • SYS Disbursing

  12. Facilities RRR Workload Increase • Capacity of $38.5 Million/Year • Capital Renewal Requirements of $58.7 Million/Year • Workload Increase of 53%

  13. System RRR Workload Increase • Capacity of $38.5 Million/Year • Capital Renewal and Backlog Requirements of $117.3 Million/Year • Workload Increase of 205%

  14. Repair, Renewal, and Replacement Operating Budget Needs • UHM Registered Architect/Engineer • 5.0 Positions at $79,428 Each • UHH Registered Architect/Engineer • 1.0 Position at $79,428 • CCS Registered Architect/Engineer • 2.0 Positions at $79,428 Each • SYS OCI – Administrative Officer • 1.0 Position at $60,204 • SYS Procurement – Procurement Specialist • 1.0 Position at $60,204 • SYS Disbursing – Pre-Audit Clerk • 1.0 Position at $37,968

  15. Summary of Operating Budget Requirements • Personnel • 11.0 Positions $793,800 • Other Current Expenses • Recurring $12,704 • Non-Recurring $39,996 • Total Request $846,500

  16. BUDGET REQUEST FOR INCREASED RR&R

  17. Need to Replace Financial System for UH • UH’s current financial management information system (FMIS) is no longer supported by Software AG since 1997 • UH is on our own for all support • FMIS is no longer repairable to meet the University’s on-going fund accounting requirements • Running out of account codes, school codes, etc. • Budget and financial data is necessary for timely internal financial information and compliance, and to produce financial statements for audit purposes • UH’s financial management system supports all 10 campuses, all PI’s and over 122 AO/FOs • 2,715 authorized FMIS users

  18. Need to Replace Financial System for UH (cont.) • UH’s financial management systems produces and records: • FY 2007 over 5,689,323 transactions • More than 60,000 Pcard transactions/year • 6,400 travel documents/year • 40,000 purchase orders/year • 5,000 electronic funds transfer documents/year • Maintains 59,068 accounts • Services 195,750 active vendors

  19. Why Kuali Financial System for UH • Integrated budgeting & financial management • e.g. encumbrance of payroll for budgeting purposes • Embedded Workflow for all transactions • Electronic attachments as needed • Based on common higher education business practices • Integrated management of contracts & grants • Web access to all functions • Shared investment in upgrades • Compliance changes and new services • Modern open technology • Reduces vendor lock-in

  20. KUALI BUDGET REQUIREMENTS • IT Systems Administrator • 2.0 Positions at $75,000 Each • IT Database Administrator • 1.0 Position at $85,000 • IT Applications Database Admin • 1.0 Position at $85,000 • IT Developers • 4.0 Positions at $75,000 Each • FMO Information Technology Specialist • 1.0 Position at $60,204 • FMO Business/System Analysts • 7.0 Temporary Positions at $60,204 Each FY2010 • 2.0 additional Temporary Positions at $60,204 FY2011

  21. BUDGET REQUEST FORKUALI REPLACEMENT

  22. CIP Budget Requirements

  23. CIP Budget Requirements – Fiscal Biennium 2009-2011 • Major CIP Planning • Public/Private Partnership Studies • University of Hawai‘i Project Adjustment Fund

  24. Major CIP Planning • Long Range Development Plans • UHM LRDP Update ($1.000 Million) • UHH Kalākaua Marine Education Center at Puakō LRDP ($250,000) • MAU Moloka‘i Education Center LRDP ($100,000)

  25. Major CIP Planning • Infrastructure Studies • UHM Infrastructure and Utility Master Plan ($1.700 Million) • UHH Infrastructure and Utility Master Plan ($400,000)

  26. Major CIP Planning • Project Development Reports • UHM Research Facility ($1.100 Million) • UHH College of Pharmacy ($500,000)

  27. Major CIP Planning • Other Facility Planning Studies • SYS Comprehensive Development Strategies for Major Rehabilitation of Buildings ($500,000) • SYS Comprehensive Forensic Engineering Assessment Studies for Major Renovations ($500,000) • SYS Other Planning Studies ($200,000)

  28. Public/Private Partnership Studies • Feasibility Studies • 4 Studies - $800,000 • Appraisal Reports • 4 Reports - $400,000 • Highest and Best Use Land Utilization Studies • 8 Studies - $400,000 • Entitlement Assessments • 8 Studies - $400,000 • Conceptual Master Planning • 2 Studies - $200,000 • Conceptual Design Alternatives • 4 Studies - $600,000

  29. University of Hawai‘i Project Adjustment Fund • To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University Projects • Nominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment

  30. CIP Request Summary

  31. Replacement/Refresh of Information Technology Facilities and Emergency Operations Center (EOC) for Disaster Resilience • Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islands • UH’s first EOC will support executive response to natural and man-made disasters • Significant improvements in sustainability by placing “energy hogs” in appropriate facilities for the first time • Will enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium • $50.6m requested for construction • $4.7m already appropriated • Design underway and due for completion during FY09

  32. QUESTIONS?

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