Helpful hints

1. The Erasmus Co-ordinator’s viewpoint. British Council Erasmus Workshop 18 June 2009Norlene Conway, Institutional Erasmus Co-ordinator

2. Helpful hints • People • Documents • Places

3. People • Who are your colleagues in the Finance Office who have oversight of the Erasmus accounts? • Who is the person who disburses the Erasmus grant? • Who are the administrative and academic people that you need to know in your departments? • Who in your Student Records department can help with the data needed for the British Council reports? • Who are the people in your institution’s support and accommodation services that will be dealing with Erasmus students? • Who will be involved in the induction for the incoming Erasmus students? • Who will be involved in the production of transcripts for Erasmus students leaving in December? • How do you get access to your institution’s legal representative for the signing of documentation? • Who are your counterparts at your Erasmus partners?

4. Documentation • Erasmus guidelines. • British Council Funding Application forms. • Mobility agreements for staff and students. • British Council report forms. • Your institution’s regulations with to outgoing Erasmus students who do not qualify for fee waivers. • Your institution’s documentation; guidelines for staff and students, process for renewing/terminating inter-institutional agreements. • Your institution’s Health & Safety guidelines for outgoing Erasmus students. • The agreements themselves. • Other LLP initiatives e.g Tempus and Mundus.

5. Places • Where are your institution’s Erasmus partners? • Conferences – HEURO, EAIE, ERACON.