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Efficient Dynamic Schedule Visualization Tools for Enhanced Project Management

Explore the significance of visualization in project scheduling, from ad hoc solutions to fit-for-purpose tools like OnePager Pro for MS Project. Learn how custom pictures aid in communication, analysis, and persuasion, ensuring quicker and higher-quality conversations for complex projects. Witness demonstrations, examples, and the benefits of using such tools for improved efficiency and effective project planning.

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Efficient Dynamic Schedule Visualization Tools for Enhanced Project Management

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Presentation Transcript

  1. New tools for dynamic schedule visualization • Dr. Jim Black • jblack@chroniclegraphics.com

  2. Outline of presentation • Why visualization matters • Ad hoc solutions • Fit-for-purpose tools

  3. Important conversations • Build, validate, and sellplans • Gather actuals and update plans • Analyze variances • Weighchanges • Persuadeothers to make changes Underlined conversations are quicker and higher-quality with custom pictures Recall an infamous series of project conversations …

  4. Complexity, visualization, and quality

  5. Graph that they did not see until later Risky Trend in O-Ring Damage Vs. Temperature What the engineers used in their meeting Complexity, visualization, and quality Forecasted Launch Temperature

  6. Pictures get results Use custom pictures to converse on: • How things work • Big picture • Progress • Risks • Resources • Recommendations for next steps

  7. Dynamic project: at kickoff

  8. Dynamic project: in trouble

  9. Dynamic project: mitigation

  10. Outline of presentation • Why visualization matters • Ad hoc solutions • Fit-for-purpose tools

  11. Ad hoc solutions to schedule visualization • Capture MS Project screen • Build chart by hand in PowerPoint or Visio

  12. Ad hoc schedule visualization– captured view • Filter in MS Project, capture screen, paste into PowerPoint: • inflexible • tedious • hard to focus • hard to standardize

  13. Ad hoc solutions to schedule visualization • Capture MS Project screen • Build chart by hand in PowerPoint or Visio

  14. Ad hoc visualization- Hand-drawn PowerPoint • Visio Integration • flexible • tedious • error-prone • hard to update • hard to standardize

  15. Ad hoc visualization- Hand-drawn Visio • Visio charts • flexible • tedious • error-prone • hard to update • hard to standardize

  16. Outline of presentation • Why visualization matters • Ad hoc solutions • Fit-for-purpose tool • OnePager Pro (for MS Project)

  17. Demonstration of OnePager • OnePager Pro (addin for MS Project)

  18. Multi-project example

  19. Milestone-only example

  20. Multi-project example

  21. Comments, links, and critical path

  22. Curtain example

  23. Baselines and embedded graphics

  24. Demo sample

  25. “Ribbon” example

  26. Phase-organization example

  27. Single-ribbon example

  28. Fit-for-purpose schedule visualization tools Advantages of the OnePager tools: • Large time savings for presenter • Faster focus of everyone’s attention on key issues • Reliability of picture (ties with your data) • Visual tracking of changes (snapshots) • Customizable views: baseline, critical path, risks, resources, categories, phases, ... . • Standardization across projects and departments

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