Command and Administration of Aircraft Operations

1. Command and Administration of Aircraft Operations Start Does contract refer to GFRC or Flight Ops? DCMA CMO Cdr designate APTs to oversee contracts w/ GFRC to oversee contract requiring GFRs or DCMA Flight Ops Yes No IAW FAR Subpart 42.302 (a) Stop DCMA CMO Cdrs at DCMA AO sites provide a Letter of Appointment (LoA) and an APT Assignment Letter Gov’t Flight Rep (GFR) Gov’t Ground Rep (GGR) GFR/GGR Alternates Has an APT been assigned? CMO establishes a means to evaluate contracts for surveillance of flight and/or ground Ops Yes No Applicable APT reviews all new contracts Consult with DCMAO-AO, DCMAS-MHD, DCMAI-AO and DCMA-AO for additional resources Contracting Officers add APT inputs in aircraft Ops Contracts pre-award surveys Establish team from existing personnel CMO develops Local Operating Procedures (LOP) for sites under his/her cognizance w/ aircraft ops Forwards personnel requests and actions to DCMA-MPOC for coordination w/ DCMA-AO The CMO in coordination w/ cognizant COO/Div DAO evaluate flight ops personnel requirements at their site DCMA CMO Cdrs w/ flight ops also appoint a Chief of Flight Ops (CFO) and Aviation Safety Officer 1 Stop

2. Safety Program for Aircraft Operations Start Are aircrew supt functions timely, efficient and safe CMO Cdr of DCMA flying unit establish an aviation safety program for mishap prevention and notification No Yes Is this a contractor only aircraft operation? CMO Cdrs establish mishap notification procedures IAW para 6.5 of DCMAINST 8210.2 Yes Units with DCMA aircrew implement a mishap prevention culture and safety awareness program CSS/CSM monitor contractor’s safety program to ensure protection of customer assets and facilities that house them DCMA-AO will ensure to max extent allowable representation on all Mishap Boards CMO ensure units are adequately prepared to respond to aircraft mishaps Ensure proper notification of mishaps DCMA-AO Safety will coordinate DCMA’s response to all applicable mishap investigations Stop 2

3. Risk Assessment Program for Aircraft Operations Start Is there an ORM program No Yes DCMA-AO publish and coordinate the FY Risk Assessment Schedule DCMA-AO establish ORM for DCMA units with aircraft contracts Is AOI Conus or Oconus Post approved AOI schedule for the next FY on the DCMA-AO website by 1 Aug of current FY OCONUS Coordinate AOI with DCMA-AO, DCMAI, and DCMA HQ Security Establish AOI team to maintain standardization with DCMA Aircraft Ops Coordinate visit with CMO CDR 45 days prior to visit (ensure risk self assessment has been conducted by the unit) 21 Days prior to AOI, AOI Team Lead ensure documentation provided by APT has been uploaded to Ops AO portal Develop MOAs with each Service inspection team that may participate in an AOI 30 Days prior to AOI visit, the APT will notify the contractor in writing of intent to conduct AOI 14 Days prior to AOI, Team Lead send out draft AOI visit schedule to team members and APT of unit being evaluated 7 Days prior to AOI, Team Lead idenify and resolve any issues with scheduling and pre-visit documentation Execute AOI visit and prepare executive summary, detailed report, and Out-Brief for CMO and DCMA Senior Leadership AOI Team Lead ensure documentation is marked “For Official Use Only” or “FOUO” AOI results trended and briefed to Senior Leadership Team (SLT) Develop corrective action plan and enter into DCMA’s Workspace Portal Database titled “AO CAP Database” Conduct CAP review during CRAB process and close if applicable or based on APT recommendation Distribute final reports and briefings to CMO, AOI DCMAE, DCMAC, DCMAW or DCMAI and applicable AO components Stop 3

4. Quality Assurance (QA) and Safety of Flight (SOF) Program for Aircraft Operations GFRs and GGRs provide input to assigned QAR when a Local SOF list is required by QAR DCMA-AO provide policy and oversight for SOF QAR develop Local SOF List END Start 4

5. Corrective Action Requests (CAR), Property Administration (PA) and APT Contract Assessments for Aircraft Operations APT members use CAR system described in the AQ Policy Start Is CAR for subcontractor or Prime contractor APT establish and document reasonable monthly inspection audits for trend analysis Prime Annotate all CARs on SOF escapes as level II or above Send CAR directly to contractor Sub Is area high risk? No Conduct surveillance IAW surveillance plan Address CARs to the Prime contractor and copy the subcontractor Yes APT communicate deficiencies/negative issues to cognizant Program Integrator and review by PST for impact APT provide contractor a copy of the Annual Survey report IAW para 1.3 or DCMA Policy Review contractor security plan to ensure security of personnel and aircraft APT review trend data monthly or qtrly based on focus surveillance problem areas APT conduct daily surveillance Do facilities involve storage and/or Op of classified equipment CMO CDR coordinate with cognizant DSS Office to ensure contractor compliance with applicable regulations Ensure contractor’s procedures properly address unauthorized aircraft access Yes No 5 END END

6. Military Flight Operations Process for Aircraft Operations Start Establish a control system for the timely distribution and posting of flight publications Aircrews flying under the cognizance of DCMA will comply w/procedural training and evaluation requirements of DCMA INST and parent Service Directives DCMA flying location maintain a Flight Crew Information File (FCIF) Program at a central location accessible to aircrew personnel Are DCMA and Parent guidance conflicting? Yes No Is contractor crew or non-crew Approval required? Comply with the most restrictive guidance Crew Non-crew DCMA-AO approve exceptions to above rule and exemptions must be documented in the Local Operating Procedures (LOP) Approve training/qualified status of all contractor crewmembers flying under GFRC The GFR ensure non-crewmembers do not displace an essential FCF/ACF crewmember or perform aircrew duties Flying Units must establish and administer an evaluation program IAW Service directives to include no-notice evaluation program Ensure crew composition for Functional Check Flight/Acceptance Check Flight (FCF/ACF) mission consist of minimum manning for flights Complete physiological and physical training requirements CMO CDRs and CFOs monitor progress of aircrew personnel training to ensure timely completion of flight requirements Ref: Tri-Service Agreement Ensure flight controls, landing gear systems, and required critical aircraft displays are fully operational and units comply w/Service standards CFOs develop written training programs and include them in LOPs ATC identify and coordinate flight operating areas and profiles ith local ATC agencies Cont on pg7 6

7. Military Flight Operations Process for Aircraft Operations Cont from pg 5 CFO publish flight plans DCMA-AO provides support after CMO CDR and Service approves Is it a contractor flight or DCMA Aircrew flight? DCMA Contractor Establish MOA between supported flight unit and CMO CDR for training, travel, etc. CMO CDR or designee provide and publish written authorizations (w/GFR signature) for all DCMA flight aircrews GFR approve all aircraft flying under GFRC Place copy of MOA in aviator’s training jacket DCMA Form 644 Coordinate all flight operation missions with DCMA-AO and ref. section 4.15.3 – 4.15.7 for additions/specific process requirements Forward copies of MOA to DCMA-AO via DCMAO-AO/DCMAS-MHD/DCMAI-AO Is there a requirement for external flight support? END Yes No END 7