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Supplier Management and Performance Evaluation in Purchasing and Material Management

This document outlines the procedures for managing suppliers, measuring performance, and addressing incidences related to delivery delays and quality anomalies in Purchasing and Material Management. It describes the monthly Supplier Review Committee process, the involvement of Procurement, QA, and Engineering departments, and the criteria for penalizing or removing suppliers from the approved vendor list. It also covers guidelines for material ordering schedules, VFI requirements, and cost control through objective budgeting and monthly updates.

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Supplier Management and Performance Evaluation in Purchasing and Material Management

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  1. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base. • Do you measure supplier performance? • Control of incidences associated to: • Delays in delivery dates • Anomalies with technical-quality requirement • CRS (Supplier Review Committee) monthly • Different departments involved: Procurement, QA, Engineering • To treat and analize the incidences above mentioned • To take the corresponding actions with the Supplier • Taking into account: • Amount of anomalies • Relevance of anomalies in the Programs • Suppliers can be penalized or deleted of our homologated vendorslist

  2. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • Do you have a list pre-approved vendors? • Yes, it is a previous compulsory requirement to do a purchase order • There are different categories: • Only supply of material and/or equipment • Supply of material and/or equipment with Technical Assistant • Service inside our facilities • A supplier can loose this approval. • Not updating all the required documentation • Not complying with the requirements included in the purchase order /contract

  3. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • Do you try to procure standard items for all ships? • Yes, according to our Technical Department. • (This point will be explained by our responsible in this area)

  4. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • Who does QA checks? Supplier or shipyard. • Both. • Depend on the type of supply • The inspection can be: • In the Supplier Facilities • In our Facilities • Quality Agreements

  5. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • How is the material ordering schedule developed? • Who is responsible for scheduling material and equipment procurement to support the outfitting plan? • How are long lead items and bulk material scheduled to support production?

  6. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • How do you handle VFI requirements to support design? • Who identifies the VFI requirements? • Who schedules when they are needed? • How are the scheduled? On an as needed basis or all at once?

  7. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • VFI requirements are identified by the Engineering Department and included in the PTS for equipment.

  8. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Engineering Department schedules VFI requirements related design process and include them in the PTS • They are scheduled in different stages: • Foundations and mechanical information • Electrical information • Automation and control information • FAT • Logistic

  9. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • S Type Drawings • PURCHASE • FUNCTIONAL PHASE • Systems ship breakdown • Estimation (W) • M Type Drawings, zone by zone • Estimation (W) • Estimation (W) • CROSS • Necesitty • N Type Drawings • Blocks ship breakdown • Necesitties (C) • DETAiL PHASE • Material list drawings, zone by zone • Necesitties (C) • Necesitties (C) NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT

  10. NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT NGSB VISIT - MAY 2011PURCHASING & MATERIAL MANAGEMENT • Please explain how you deal with your supplier base • How are material and equipment costs controlled? • Planning and Control Department submits an objective budget at the beginning of each Project. • This Budget includes: • Main equipment and rest of materials divided in different areas/groups (Steel, Electricity, Piping and fitting, Accommodation, Systems…) • Monthly: • This document is updated by our Control and Planning Department taking into account the purchase orders submitted along this month. • Trimonthly • This department submits an UPA (The last updated Budget) with the necessary readjustments taking into account the real material and equipment cost.

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