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2007 SWIS Update: Strategies for Implementing Check-in/Check-out and District Integration

This presentation covers the 2007 update on the SWIS (School-wide Information System) use, focusing on the Check-in/Check-out (CICO) data module. It highlights integration efforts across districts using S-Dex and the School Interoperability Framework (SIF). The summary includes key statistics from the 2006-2007 school year and outlines the status of SWIS facilitators, their roles, and training needs. Additionally, it addresses timelines for the CICO implementation and the features necessary for effective usage, aiming for enhanced data-driven decision-making in schools.

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2007 SWIS Update: Strategies for Implementing Check-in/Check-out and District Integration

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  1. SWIS Update Chicago Forum 2007 Anne Todd, Steve Romano, & Nadia Sampson

  2. Goals • Update on SWIS use • The Check-in/ Check-out data module • District Integration • S-Dex • School Interoperability Framework (SIF)

  3. SWIS summary 06-07 (Majors Only)1974 schools; 1,025,422 students; 948,874 ODRs

  4. SWIS Status as of Oct, 2007

  5. SWIS Facilitator Status Total SWIS Facilitators = 979 • 516 work with at least one school • # of schools per Facilitator = 1-75 • Of the 10 states with the most SWIS accounts • Total schools range is per state 125-450 • Total SWIS Facilitators range is per state 8-110 • Ratio of schools to SWIS Facilitators range is • 3:1---- 9:1 • 6 of the 10 schools range 4:1 ---- 6:1

  6. Check In Check Out • CICO data collection and reporting application • Must have a SWIS account • Will cost additional $50 annually for CICO • Development and deployment timeline • Summer ’07: development and beta testing • Fall ’07: further testing • Available January, 2008

  7. BEP Plan Weekly BEP Meeting 9 Week Graph Sent Morning Check-In Program Update Home Check-In EXIT Afternoon Check-out BEP/Check-in Check-out Cycle Class Check out TeacherChecks Class Check in

  8. Student Management Goal is defined here

  9. Absent No Data No Sch 0 1 2 3 4 5 6 • Choices on drop down list include • Absent • No data • No school • 0-10 possible points • Use preferences to define the period names and define how many points are possible per period. • If rating 3 school expectations on a 0-2 scale, there are 6 possible points per period, if rating 5 expectations on a 0-2 scale, there are 10 possible points per period

  10. Goal line adjusts as determined by data entry

  11. Preferences for defining data entry fields

  12. How to Get CICO • School has an Active SWIS Account and SWIS Facilitator • A team is defined to coordinate CICO program and use data for decision-making

  13. SWIS-CICO Readiness • The team has scheduled meetings and the data needed for decision making for students using CICO • A CICO Coordinator is trained as a SWIS user

  14. SWIS-CICO Readiness • School has CICO program features including: • description of program, • daily report card for student, • a data system for decision making, • a coordinator, • a process for identifying students, and • process/materials for training adults, students, families

  15. District Integration Update • S-Dex • A software application that builds a bridge from SWIS to district databases • Data entry into SWIS • S-DEX can be located at: http://sdex.swis.org • An S-DEX Manual is available under resources on www.swis.org and provides specific step by step instructions for set up and use.

  16. The Good News S-Dex works with any system that can upload an Excel file S-Dex allows district to upload all SWIS schools at one time S-Dex is free S-Dex is working now The Tough News S-Dex requires the district Information Tech to build an upload query S-Dex requires knowledge of the host system in the district. As a SWIS facilitator you can only show the option, you can’t deliver the data S-Dex

  17. School Interoperability Framework • The future • Will allow all district data modules to interact. District Transportation Agent Zone Integration Server District Grades & Demographics Agent District DIBELS Data Agent SWIS Agent State Achievement Agent

  18. SIF (When, Where, How) • SWIS will be SIF compatible by January 2008 • South Carolina • Raise this with your district, and state information technology personnel now. • Avoid applications that do not offer SIF compatibility • Encourage investment in Zone Integration Server

  19. eSIS Agent Zone Integration Server Agent SASI SWIS Agent Agent Pentamation • School Interoperability Framework (SIF) • Spring 2008 • Download and upload from district databases • Anticipated to be used nationwide to link software applications For more information about the School Interoperability Framework connect online at www.sifinfo.org

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