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State Mail User’s Forum

The agenda for the State Mail User's Forum on June 30, 2009, includes a review of new postal rates effective May 11, 2009, featuring first-class rates for singles, postcards, letters, and flats. The update on the SMDS Energy Savings Plan highlights goals for route efficiency and work flow improvements. Discussion topics also cover Post Office Boxes in zip code 84114, interoffice delivery procedures, and sorting by box number. Participants can raise questions regarding the new rates and plans to enhance postal services and efficiency.

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State Mail User’s Forum

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  1. State Mail User’s Forum June 30, 2009

  2. Agenda • Review new postal rates for May 11, 2009. • Update on SMDS Energy Savings Plan. • Post Office Boxes on zip code 84114. • Interoffice delivery by box number. • Questions.

  3. Postal Rates May 11, 2009 • First-Class Single Rate • Postcard = $0.28 • Letter = $0.44 1 oz., $0.61 2 oz., $0.78 3 oz. • Flat = $0.88 1 oz., $1.05 2 oz., $1.22 3 oz. • Parcel = $1.22 1 oz., $1.39 2 oz., $1.56 3 oz.

  4. Presort Rates May 11, 2009 • Postcard • 5-Digit = $0.205 • 3-Digit = $0.218 • Letter • 5-Digit = $0.335 • 3-Digit = $0.357 • 5-Digit Letter sort discount • $0.105

  5. SMDS Energy Savings Plan Goals • Route efficiency (59 stops) • Original changes (53 stops) • ‘Other’ Post Offices (6 stops) • Volume study reductions (10 stops) • Low volume stops (10 stops) • Electric Van (1 – 2 routes) • Work Flow • Increase OCR presort percentage (1%) • Close shop earlier in the evening (1 hour)

  6. SMDS Energy Savings Plan Update • Route efficiency (59 stops) • Original changes (53 stops) 52 stops • ‘Other’ Post Offices (6 stops) 2 stops • Volume study reductions (10 stops) • Low volume stops (10 stops) 27 stops • Electric Van (1 – 2 routes) Capitol Route • Work Flow • Increase OCR presort percentage (1%) 3% • Close shop earlier in the evening (1 hour) 2 hours

  7. SMDS Energy Savings Plan Final Target • Work out the details on recycling. • Wood Pallets • Cardboard • Paper • Finish work on the ‘Other’ Post Office stops. • West Valley City Post Office (1 stop) • Downtown Post Office (3 stops)

  8. 84114 Post Office Boxes • State Mail has the zip code 84114. • SMDS assigns the box numbers. • No cost to the customer. • No additional cost to State Mail. • Valid USPS delivery address.

  9. Benefits of an 84114 P.O. Box • There’s no annual fees. • You don’t have to pick it up, it goes to SMDS. • State Mail delivers it to your building even if you move (Ogden to Spanish Fork). • You can have more then one. • Gives you a box number for interoffice mail. • Simplifies sorting mail.

  10. Address Format for a P.O. Box STATE MAIL & DISTRIBUTION SERVICES JEFF MOTTISHAW PO BOX 141106 250 N 1950 W STE C SALT LAKE CITY, UT 84114-1106 The bottom two lines are the delivery address. The address and city, state, zip must match. These two examples do not. STATE MAIL & DISTRIBUTION SERVICES JEFF MOTTISHAW 250 N 1950 W STE C PO BOX 141106 SALT LAKE CITY, UT 84116

  11. Sorting Mail by Box Number • What is my box number? • Your P.O. Box number = 141106. • Your Box number = 1106. • Why use the box number? • Salt Lake Office • State Office Bldg • Purchasing, HR, Finance, etc. • Efficiency and accuracy.

  12. Automated Sorting Equipment (See Video)

  13. Box #’s on Interoffice Mail • Use you box number for USPS mail and interoffice mail. • Box numbers can be found on SMDS’ website – www.purchasing.utah.gov (click on State Mail). • Don’t use your box numbers for FedEx, UPS or DHL etc.

  14. Questions?

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