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Conference Reports and Financial Insights - Lessons Learned and Future Strategies for Improvement

This report analyzes the financial situation of various conferences, highlighting challenges and proposed solutions to enhance future events. Key lessons learned from past conferences are discussed to improve attendee experience and overall success for forthcoming events.

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Conference Reports and Financial Insights - Lessons Learned and Future Strategies for Improvement

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  1. CANPS Report Stefan Ritt – Paul Scherrer Institute, Switzerland

  2. RT12 Financial Situation • Books for RT12 in Berkeley almost closed (missing CD shipping costs) • Surplus of only ~$300 (0.2% of $160k instead of 15%) • This is the first time for RT (RT07 had ~27% return) • What is the reason and what can we do to prevent this in the future? Savannah, GA

  3. RT12 Visa Problem • Established ratio attendants / abstract submissions of 1.1 • Got 198 abstracts, expected 220 attendants • 212 registered people (1.07) • 187 paying people, partly due to “visa problem” 1.1 SARS Savannah, GA

  4. RT12 Expense break down Savannah, GA

  5. Lessons learned • Be aware of Chinese visa problem • Many Chinese attendants have more than one presentation (can affect the “1.1 rule”) • IEEE conference services are great, but cause a substantial expense, especially for small conferencesRT14: Services will be done in-kind by Osaka University staff/students Savannah, GA

  6. RT14 in Nara, Japan • Site visit planned for next May • Conference site • Hotel (are beds long enough?) • Banquet • Lunch box (Bento) • Transportation (airport, hotel, site) • Excursion • Labels in English, enough instructions in conference material Savannah, GA

  7. RT16 Italy • R. Paoletti, Univ. Pisa & Siena • A. Luchetta, Univ. Padova 1 : 28 → better advertisement Savannah, GA

  8. RT16 in Padova • June 13th – 17th (?), 2016 • Scientific tour to Consorzio RFX Lab • Rich social program • Excursion (conference dinner?) to Venice Savannah, GA

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