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Mastering Text Formatting for Professional Documents

Discover effective font styles, alignment, spacing, and special effects to create polished documents. Learn about serif and sans serif fonts, text alignment options, and the importance of scalable fonts. Explore file formats and essential terms for creating impactful content.

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Mastering Text Formatting for Professional Documents

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  1. Ch. 7 TEXT

  2. Fonts: • Font Style Examples: • Bold • Italic • Underline • Font Size Examples: • Points • 8 pt (can be smaller) • 10 pt • 12 pt

  3. Fonts cont’d: • Serif fonts: • Example: Times New Roman • Has decorative lines or curves • Considered easier to read • San Serif Fonts: • Example: Arial • Has a cleaner look • No lines or curves • Typically used for documents with a lot of text

  4. Text Alignment: • Left-Aligned • Text is lined up at the left margin and ragged on the right margin • Centered • Text is equal from the both edges of the page • Right-Aligned • Text is lined up at the right margin • Justified • Text is aligned at both the left and right margins

  5. Text Spacing: • Fonts that have different widths for different characters have proportional spacing. • The space that separates blocks of text and other elements on a page or screen is known as white space. • Monospaced characters in a font all have the same width • The amount of space between characters is specified by tracking.

  6. Special Formatting and Effects • Characters that use the text format called outlining have a hollow look. • A number, letter, or symbol appearing slightly above the character next to it is a superscript. Example: s

  7. Scalable Fonts • Provide high quality text for both screen display and printing • Examples: • TrueType • PostScript • OpenType • Masthead-title area of a newspaper, Website, or journal

  8. Formats: • File Format refers to the way a document is saved on a disk • A text format is .rtf • The default file format for: • Microsoft Word - .doc • Excel - .xls • PowerPoint – ppt.

  9. Terms to know: • Bullet: A small graphic symbol used to distinguish items in a list • Presentation: A series of slides with or without animation and audio • Kiosk: A stand-alone display unit for giving information or for advertising • Anti-Aliasing: Using software to smooth jagged edges of a font or graphic

  10. A Web Page may include • A web page may include • Hyertext • Running text • Headline text • Complex and lenghty documents are best created with desktop publishing programs.

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