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NASA/Goddard Space Flight Center’s (GSFC) Procurement Operations Division (POD)

NASA/Goddard Space Flight Center’s (GSFC) Procurement Operations Division (POD). All Hands Meeting May 8, 2019. Agenda. 2018 Year in Review Division Priorities for 2019 Code 210 Annual Procurement Awards Presentation. Past/Current Year Challenges.

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NASA/Goddard Space Flight Center’s (GSFC) Procurement Operations Division (POD)

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  1. NASA/Goddard Space Flight Center’s (GSFC) Procurement Operations Division (POD) All Hands Meeting May 8, 2019

  2. Agenda • 2018 Year in Review • Division Priorities for 2019 • Code 210 Annual Procurement Awards Presentation

  3. Past/Current Year Challenges • Significant resources expended to support Agency MAP working groups and other ongoing activities (e.g., Communities of Practice, policy development), drawing resources away from current requirements • Agency MAP initiative on contract consolidations for institutional product service lines (PIC 18-01) requires coordination with HQ, increases lead times

  4. Past/Current Year Challenges • Number and complexity of Source Evaluation Boards (SEB’s), including protests (e.g., SMAS, HITSS), creates significant drain on resources • High demands from requirements personnel for flexible contracting mechanisms, faster turnaround times (e.g., CLPS) • Reduced budgets for training, resulting in fewer training opportunities • Retirements/loss of key expertise • Government Shutdown resulted in loss of productivity, delayed procurements, additional work due to request for equitable adjustments, etc. • PPS system issues continue to impact productivity • High volume of work, continuing to lead the Agency in number of actions processed

  5. Highlights: Our People Feedback from NASA HQ, Center Management, requirements organizations, and industry continues to be positive. • Kudos from Center management & requirements organizations for Code 210’s responsiveness and flexibility in meeting their needs – flight projects, sciences, institutional, NASA HQ • Code 210 employees recognized by HQ Office of Procurement for expertise and overall quality of service – in all areas: operations, policy, training & career development, systems, small business • Heavy Code 210 representation on MAP Procurement working groups, at request of HQ • Procurement continues to be well-represented on numerous Center level committees and activities • Code 210 continues to have a “seat at the table” at Code 100 staff meetings, Executive Retreats, etc. • Industry recognition/appreciation for open communications, informative debriefings, and overall high level of procurement expertise Thank you for your professionalism and dedication to quality!

  6. Highlights: Our People Several of our employees were recognized this year through external awards: • 2018 Agency Honor Awards: • GSFC’s Systems Office Support (SOS) Team – Group AchievementNancy Lockard, MaryAnn Tolodziecki, Deanna Herschell, and Wanda Behnke • Management Operations Directorate Diversity & Inclusion TeamDawn Fountain, David Boon, LaShawn Feimster, Georgeana Green, Karen Smith, Jason Lou, Forestine Robinson, Monica Allen, Cheryl Johnson and Jennifer O’Connell • Outstanding Leadership Medal:Steve Lloyd • Exceptional Service Medal:Jim Becker • Cindy Cherrix • Exceptional Service Medal:Delia Robey • Equal Employment Opportunity Medal:Karen Smith • 2018 Acquisition Improvement Award: • WFIRST WOMA SEB Team (Julie Janus)

  7. Highlights: Our People • Code 200 Awards:   • Supervisor of the Year:Alicia Middleton and Tammy Seidel • Leadership Quality: Candis Edwards • Gold StarAndrea Thomas • Honoring ExcellenceSteve Kramer • Teamwork/Partnership • 200/MODPGA Project TeamDawn Fountain • 200/Next Generation Land Mobile Radio Transition Support TeamDeandre RawlingsCynthia WhiteKeisha Willingham

  8. Highlights: Our People • Code 200 Awards (continued): • Teamwork/Partnership • 210S/The Announcement of Opportunity Mission Awards TeamAmy AquecheNettie LindonPatrick DewyngaertTracey JonesWanda MooreWilliam Prebble • 221/Lease Transition TeamKaren SmithLaShawnFeimsterRaymond Jones • Mission Launch Control Center TeamStephanie Bailey • Wallops Island Fire Station TeamStephanie Bailey

  9. Highlights: Our People SEB AWARDS • Headquarters Information Technology Support Services III (HITSS III) • Candis Edwards • Andrea Thomas • C Jen Johnson • Craig Keish • Range Operations Contract II (ROC II) • Bruce Tsai • Wide Field Opto-Mechanical Assembly (WOMA WFIRST) • Julie Janus • Goddard Library and Information Services Technical Support (GLISTS) • Linda Ossei-Boateng • Raymond Jones • SEB Supporting Team: Jo Howard, Cathy Gray, William Brown, IAO, Policy staff, SEB Managers • Protective Services • LaShawnFeimster • Raymond Jones • Instrument Development Facility (IDF) • Chase Lucas • Electrical Systems Engineering Services III (ESES III) • Claudia Canales • AlpanaJenne • Commercial Lunar Payload Services (CLPS) • Theresa Stevens • Lois McDuffee • Jennifer O’Connell • Jennifer Perez • Shola Martyn

  10. Highlights: Our People • Sixteen new employees have joined our Division over the past year (since March 2018): • Andres Castro – 210.Y • Anne Cary – 210.P • Anthony Lyas, Jr – 210.S • Bria Cromartie Whitehead– 210.I (Pathways) • James Kim – 210 (Pathways) • Kermit Stanbach – 210.H • Kyle Vann – 210.M (Pathways) • Leah Correa – 210 (SEB) • Lisa Stanley – 210.P (IV&V) • Martin Koerner II – 210.I (WFF) (Pathways) • Nathan Freeman – 210 (SB) (Pathways) • Paige Chatmon – 210.P (Pathways) • Sarah Nipwoda – 210.P • Spencer Hurd – 210.S • Tasha Beasley – 210.M • TashnaPassley – 210.I

  11. Highlights: Our People Training/Education/Career Development • Eight (8) FAC-C certifications issued: • 6 at Level II; 2 at Level III • 2 employees completed their Bachelor’s degree/Master’s Degree • 9 employees are currently enrolled in classes through Center education programs such as AIMS (Undergrad and Graduate studies) • 8 employees participated in Leadership training MVP-200 and Road to Mission Success) • 12 employees participated in Center-level diversity discussions groups and training; 2 Managers in Power and Privilege – Race series, 2 Managers in the Power and Privilege – Disability Series, 2 Managers in the Power and Privilege – Generation Series and 4 employees in Diversity Dialogue Project • Career Progression • 21 Contracting Officer warrants were issued (combination of new and upgraded warrants)

  12. Highlights: Our People • 10 employees serve on Code 200 D&I Committee: • Dawn Fountain –Directorate Alternate D&I Rep, DDP Facilitator • Monica Allen – Women’s Advisory Committee, DDP Facilitator • David Boon – Veterans Advisory Committee • LaShawn Feimster – DDP Facilitator • Cheryl Johnson – African American Advisory Committee • Jason Lou – Asian Pacific American Advisory Committee • Jennifer O’Connell – DDP Facilitator • Forestine Robinson –Women’s Advisory Committee, DDP Facilitator, GSFC Mentor • Karen Smith –LGBT Advisory Committee

  13. Highlights: Workplace Climate Initiatives • Third Climate Advisory Team (CAT III) established • Key focus areas include the implementation of the Code 210 formal Mentoring Program and the implementation of the Code 210 in-house training program, called Training Acquisition Procurement Solutions (TAPS) • CAT III is also serving as liaisons for information regarding the Procurement MAP initiative • Code 210 Shadowing Program • 9 shadowing requests submitted by 8 employees in 2018, for events such as Source Selection Briefings, MSRs, DSRs, PSMs, and Pre-PSMs • Employee Suggestion Box continuing to collect beneficial ideas • Received an additional 12 inputs over the past year • Coming this Summer: Help Line for Policy Questions

  14. Highlights: Workplace Climate Initiatives Climate Advisory Team Membership • Ann Haase (Associate) • Alicia Middleton (Procurement Manager) • Chyrette Copeland, 210.Y • Craig Keish (Procurement Manager) • David Boon, 210.I (Greenbelt) • Georgeana Greene, 210.M • Maikeyza Brown, 210.P • Makara Nevils, Code 210.Y • Mayra Nieves-Torres, 210.H • Michele Rook, 210 • Shana Faris, 210.S • Theresa Patterson, 210.I (Wallops) • Tiffanie Ferrell, 210 (JPSS/GOES-R)

  15. Highlights: Our Processes • 139 Templates/Exhibits have been developed, posted and continue to be maintained on Code 210 Website to date.  Most recent additions include: • Template for interagency agreements which includes Best Procurement Approach Determination and the D&F for Economy Act orders • Template for Undefinitized Contract Actions (UCAs) to facilitate an easier review when approval is required by the Center Director • Updated and reissued a new GSFC UCA Circular (18-01) • Retired 4 GSFC circulars: Not to Exceed Language (01-02); Undefinitized Contract Actions (98-7); GWAC, MAC, MAS, etc. – Conditions for Use (01-01); and Interagency Acquisitions (99-3) • Retired 6 forms that were determined to no longer be needed • Updated 3 forms to correct outdated references: GSFC form 210-92, Price Negotiation Memorandum; 210-94, Price Negotiation Memorandum (Stand-Alone); and 210-90, Pre-negotiation Position Memorandum • Implemented the Procurement Operations Portal which contains procurement information for the technical community and resource analysts • Successfully supported 4 QAAR/NQA/ISO audits, including the WFF Balloon and GSFC PACE Projects, and the GSFC RESTORE-L, Landsat-9, and SGSS Projects

  16. Procurement Obligations FY 2009– FY 2018

  17. *Contract Mods include 877 SEWP, GWAC Mods

  18. CY18 Source Evaluation Boards Completed

  19. Other Significant Competitive Awards • Goddard Library and Information Services Technical Support (GLISTS) • Greenbelt Health Unit and Fitness Center Contracts • HQ Data Analysis and Technical Support Services (DATSS) • Instrument Development Facility (IDF) • NASA’s Next Generation Satellite Laser Ranging System (SGSLR) • Numerous Component Contracts for the PACE Spacecraft • Technical Program Management Support (TPMS) IDF • Comprehensive Furniture Management Services (CFMS) • Consolidation of Computational and Information Sciences and Technology Office follow-on requirement with Ames Research Center Advanced Computing requirement • Cost Modeling Support Services (CMSS) Multiple Award BPA • Equal Employment Support Services Multiple Award BPA’s • Export/Import Control

  20. Major Competitions in Process MIST II Mechanical Integrated Services & Technologies II ETIS III Environmental Test & Integration Services III FDSS III Flight Dynamics Support Services III RSDO IV Rapid Spacecraft Development Office IV SEAS II System Engineering and Advanced Services II

  21. Major Competitions in Process SENSE Space Exploration Network Services Evolution ROC II Range Operations Contract II NBOC NASA Balloon Operations contract NPP NASA Post-Doctoral Program II NRESS NASA Research and Education Support Services

  22. Major Competitions in Process SMAS II Safety and Mission Assurance Services II PAAC V Program Analysis and Control V LISA Laser Interferometer Space Antenna Structural-Thermal and Engineering Models HBG Hydrosphere, Biosphere, and Geophysics Support Services (HBG) EPSA EELV Secondary Payload Adapter (EPSA) and Launch Integration Services EED-3 Earth Observing System Data and Information System (EOSDIS) Evolution and Development

  23. Other Significant Competitions in Process • Spectrum Management, Engineering Services and Programmatic Resource Management Support (SPECTRUM) • Business and Administrative Systems Office (BASO) Support • Programmatic and Institutional Knowledge Exchange Contract II (PIKES II) • Environmental Services Contract (ESC) Open dome of the IRTF Infrared Telescope Facility (IRTF)

  24. Major Non-Competitive Awards • NASA Specialized Programmatic, Engineering and Evaluation, and Test Services (NSEETS) • EOSDIS Distributed Active Archive Centers (3) • Private Sector Small Constellation Satellite Data Product Pilot (DATA) • National Academy of Science (NAS) – Aerospace Medicine of Extreme Environments • Phase II Next Space Technologies for Exploration Partnerships (NextSTEP) • Program Analysis and Administrative Services (PAAS II) • Aircraft Maintenance and Operations Services • WFF Solar Panel Farm • Infrared Telescope Facility (IRTF) NextSTEP

  25. Major Non-Competitive Awards (cont.) • Andoya Space Center, Norway Range support • WFIRST Short Wave Infra-Red (SWIR) Sensor Chip Assembly (SCA) • Lunar Reconnaissance Orbiter (LRO) mission extensions [4 contracts] • Global-scale Observations of the Limb and Disk (GOLD) PI Transfer and Phase E Contract • Lucy Phase C/D spacecraft and Lucy Payload • Galactic/Extragalactic ULDB Spectroscopic Terahertz Observatory (GUSTO) Mission Phase C-F • Interstellar Mapping and Acceleration Probe (IMAP) Phase A awards; • Wide Field Infrared Survey Telescope (WFIRST) Optical Telescope Assembly (OTA) Andoya Space Center LRO Lucy

  26. Other Major Non-Competitive Accomplishments • RESTORE-L Spacecraft Rebaseline • Numerous task order awards and modifications processed under Engineering Services contracts supporting Flight Projects and Code 500 • Several Phase E extended missions for Space Science Mission Operations project (SSMO) • Definitized over 19 significant UCA, Change Orders, Launch Delays and other actions for JPSS instruments and spacecraft • Transitioned the JPSS Ground Contract from NASA to NOAA • Contract type conversion of one GOES N-P instrument and significant progress of second • Initiation of procurements for TSIS-2 Spacecraft and Instrument • Delegation to NASA to serve as the assisted acquisition agent for the Space Weather Follow-On (SWFO) – L1 Observatory • Large task order volume on numerous IDIQ contracts, e.g., GSMO, EED, HBS, GGSG, SAMDA, SCNS, PAAC, SAS, FACETS, WICC, IV&V SAS, etc.

  27. Programmatic Achievements / Launches Significant procurement workload across entire Division to support launches: ICESat-2 ICESat-2 successfully launched on 09/15/2018. Will allow scientists to measure the elevation of ice sheets, glaciers, sea ice and more – all in unprecedented detail. POES MetOp-C POES MetOp-C successfully launched on 11/07/18. The last of the legacy POES mission instruments were sent into space, providing critical operational climate data used in developing weather forecasts GEDI GEDI successfully launched on 12/05/18. The instrument was sent to the ISS to make precise measurements of the forest canopy and surface elevation improving our ability to characterize carbon and water cycling processes, biodiversity and habitat. GOES-S GOES-S Successful launch of GOES-S on 03/01/18. Second spacecraft in a new series of NOAA/NASA advanced geostationary weather satellites, will vastly improve weather forecasting. GOES T is scheduled for 2020.

  28. Other Major Accomplishments • Exceeded Small Business Goal of 23.3% - actual achievement for FY18 was 26.6%. • SBD – Goal of 13%, Achieved 15.5% • WOSB – Goal of 3%, Achieved 4.6% • Closed out 838 contractual vehicles division-wide and sent 221 contracts to the CPU • Completed approximately 478 CPARS evaluations for 2018, with only 27% overdue as of 12/31/18.

  29. CY19 Code 210 Division Priorities • Communicate and create opportunities for dialog with all employees on the implementation of Procurement MAP changes, using mechanisms such as the Meet the PO series and CAT III communication channels • Implement Code 210 Mentoring Program and in-house training team through the support of CAT III • Maintain emphasis on Code 210 Shadowing Program • Continue aggressive pursuit of hiring in order to maintain staffing and skill levels • Implement Project Management principles on consistent basis for all competitive acquisitions • Expand focus on performance metrics, with emphasis on lead-timesfor all new contract awards • Reduce the closeout backlog and fully implement the centralized closeout process through the Closeout Preparation Unit (CPU) • Meet/Exceed all Small Business goals • Improve performance in underutilized categories (SDVOSB, HubZone)

  30. Our Guiding Principles • We create a positive, supportive environment where everyone’s views are respected • We build/maintain strong trust between management and employees • Leaders/managers look out for employees’ best interests • Everyone gives best effort and is accountable for their work • Leaders/managers consistently model the behaviors they expect from employees • Employees are motivated to be inquisitive, offer ideas, and seek to understand why they do what they do • Everyone takes pride in their work, and quality of work improves

  31. Thank You Program Nomineessince March 2018 • Alberta Brunson • Andrea Thomas • Anthony Lyas • Chris Whyte • Cindy Cherrix • Daniel Adams • Giuletta Dahl • Jamie King • Kristal Kerr • Lisa Hall • Maria McNamee • Maryann Bishop Tolodziecki Congratulations! YOUROCK! • Marybeth Evans • Naimah Bhuruku • Rhea Frazier • RiekaPlugge • SOS Team: • Deanna Herschell • Keva Crossen • Maryann Bishop Tolodziecki • Wanda Behnke • Team Award: • Amanda Heslep • C. Jen Johnson • Nakul Vasudeva • Russelyn Hart • Timothy Lazatin • Trina Haffelfinger

  32. Thank You Program Nominators • C. Jen Johnson • Craig Keish • Eric Newman • Jennifer O’Connell • Maria McNamee • Meredith Link • Michelle Padfield • Nancy Lockard • Pauline Barrett • Steve Kramer • Therese Patterson Code 210 Thank You Nomination Thank Thank Thank

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