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Document Design

Document Design. Remember these four elements of good page and document design:. Proximity Alignment Repetition Contrast. Robin Williams. 2004. The Non-Designer’s Design Book: Design and Typographic Principles for the Visual Novice, 2nd ed . . Peachpit Press, Berkeley, CA.

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Document Design

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  1. Document Design Remember these four elements of good page and document design: • Proximity • Alignment • Repetition • Contrast Robin Williams. 2004. The Non-Designer’s Design Book: Design and Typographic Principles for the Visual Novice, 2nd ed.. Peachpit Press, Berkeley, CA.

  2. Proximity Group related items together

  3. Alignment Every item should have a visual connection with something else on the page. Don’t place anything on the page arbitrarily.

  4. Repetition • Repeat some aspect of the design throughout the entire piece. • headers • footers • lines • bullets

  5. Contrast If two items are not the same, then make them different. Really different.

  6. Document Design • Visual Elements of a Page • Text • Headings and titles • Graphics • Simple separators like lines and boxes • Headers and footers • White space text text text text text text text text text text text text

  7. White Space: A Design Element • Use white space to set off important or “different” items: • figures and tables (including titles) • titles • headings and (some) subheadings • Follow conventions for margins and line spacing.

  8. Design of Headings • Indicate level of heading (major heading, subheading, etc.). • Be consistent with design of each level • Consider making differences more prominent than you might at first think. • Theses and dissertations follow discipline conventions (often, numbering).

  9. Use size and position to differentiate Heading Level One Heading level two Heading level three. Might be run on with text.If you use numbering, do not use bullets. Be consistent with capitalization. Title

  10. Use numbering to differentiate • Heading One 1.1 Heading Two 1.1.1 Heading Three You don’t have to use different size or other differentiation as well, but you may. Try not to use more than a three-point system. e.g., 3.1.2

  11. Use fonts and styles to differentiate Heading One Heading Two Heading Three. Helps to differentiate from body text. Don’t use bullets with headings. You may use one style for headings, another for body text: Introduction This is the introduction. Blah, blah, blah.

  12. Bullets • Use for lists within paragraphs. • Use bullets carefully – don’t overuse. • Use when all elements in list are equally important and have no special rank, sequence, or significance. • Consider using when listed items are long (more than one line) but are not prioritized.

  13. Designing Pages:A few Tips • Use same design for all pages that contain same kinds of information. • Use limited variety of easy-to-read typefaces. • Ragged right margin is slightly easier to read for long documents than are fully justified margins. • ALL CAPS ARE HARD TO READ -- USE SPARINGLY.

  14. Tips • Find out whether your organization has a style guide -- use it! • Team or co-authors producing a document need to create style guide if one does not already exist. • For journal papers or conference proceedings, check Information for Contributors or Call for Papers for style guidelines. • Check format for UT Masters theses and Doctoral dissertations.

  15. Document Paper and covers Single-sided? Margins Sections Start on right-facing pages? Use line or other graphic device? Headings and Subheadings Position Font & size & characteristics Main Text Font Paragraph indentation? Line spacing Page Numbering Where on page? What font/type? Different for different sections? Tables and Figures Integrated with text?? Where do labels go?? References Citations in parentheses in text? Reference list goes where? Abbreviations, Acronyms, Equations Include glossary? Where? Acronyms spelled out where? Mathematical variables explained where? Style Sheet Checklist

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