Coaches Meeting: 2010-11

1. Coaches Meeting: 2010-11 • AD Assistant-Carrie Jaenicke Carrie will handle all of the bus times, schedule additions/changes on the website, parents night info, collecting fees & eligibility forms, putting information on the facility use, typing names on certificates for letter winners and more! • I will be: attending all AD meetings, coaches meetings, scheduling, handling coaches and parent concerns, supervision and more. • Family comes first! Our kids are only young once so we need to enjoy their activities. If you can make it work, make sure you attend your child’s activities.

2. Application forms for MN High School Coaches Association. Coaches at all levels can join and you will get a card that will get you in the majority of high school games and some college games. School covers the cost for head coaches. Head coaches should turn your forms in to Stephtoday. • Travel Waiver: Make sure parents sign the travel waiver to take their child home from an event. The green form is if they need to drive to and from the event. • Vehicles: Please sign up for the vehicles once you have your schedule (including winter and spring coaches ). JH Wrestling & Basketball and Spring sports will have their schedules up later in the fall. • Weight room: If your teams are lifting before or after practice, they need a coach in the weight room. When you are done, please lock everything up and shut the lights off. • Morning Study Hall: If one of your players misses morning study hall, they can NOT attend practice/game on the day they miss morning study hall. • All athletes need to be here by 5th hour to be able to participate in practice/games. If they are not here, they can’t be at practice/games.

3. Sports Zone on school website: you can create your own with • information and pictures. • Bus times: Fall schedules and bus times are complete. If you need any bus time changes, please notify Carrie by email. Winter head coaches should give me their bus times, parents night, senior night dates so we can put them on the schedule. • All practices/events will be on the facility use schedule on the school website. With the longer school day, youth teams, and 21stcentury grant activities, we will have more people wanting to use our • gymnasiums/cafeteria • Before you get paid, you need to have all uniforms turned in and all equipment needs to be put away. Head coaches need to have inventory sheet completed, a roster and list of letterwinners, and MN Dept of Education form completed. Barb pays after each season is over. • Rschooltoday: NOTIFY ME • A. Coaches should sign up for your activity that you coach. • B. Coaches/Players/Parents can sign up to be notified of any changes in the schedule. Click on NOTIFY ME and it will go through the steps. PLEASE COMMUNICATE THIS WITH PLAYERS AND PARENTS.

4. Visiting volleyball teams will dress downstairs in the visiting locker room and visiting football teams will dress in girls locker room. Visiting teams will arrive between 4:30-5:00. • Camp/After school programs $: Money needs to be turned into Stephand she will pay the bills and workers. • LETTERING/EXPECTATIONS: You need to communicate with players and parents your lettering requirements and expectations. Have it in your handbook. • Football games on Chauncey Martin Field-if it rains, Trevor makes the call if we play on it or not for JH-JV levels. • Karen is working on a system to communicate with coaches who is absent in the morning. If students have appointments past 5th hour, they need to get prior approval before the appointment. • Coaches who need to leave early for games need to work that out with their building principal. At the HS, we have staff who cover their class during their prep time. • If your team needs to get out of school early, please send the high school staff the time to get out and the list of students.

5. Band/Choir Dates Band November 18 Band Concert 7:30pm December 2 Elementary Band Concert 7:30pm March 1 Band Concert 7:30pm April 28 Elementary Band Concert 7:30 pm May 12 Band Concert 7:30pm Choir December 9 Choir Concert 7:30pm April 7 Choir Concert 7:30pm April 26 Recital at Fair Hills 7:30pm May 19 Pops Concert 7:30pm *Please try to work around band/choir concerts for practices/events.

6. Four-Day Week Practice Schedule Practices • Practice Times on Mondays for all levels (non school days): Option 1-6:00am-9:00am Option 2-3:00pm-7:00pm • Practices held on school days will be held after school or less there is a conflict with events held on the facility they need to practice. If there is a conflict, then the team may practice during period 8. Any practices held during period 8, need administration approval. It is very unlikely any JH practices will be held during period 8. • JH practices on Mondays are optional and need to be optional for kids if you hold practice. Games • JH games will try to start at 4:30 and away games will try to start at 5:00. • Games will be held on Mondays too. • There will be a custodian on duty during the times of practices and games.

7. HOL Conference/Section Update HOL Conference Update • LPA & UlenHitterdal are out of HOL. Both joined the Pine to Prairie Conference • West Central Area-this school year is their last year in HOL for all sports…will be joining the Prairie Conference next year • HOL Football Conference (2 divisions: 1. HOL Classic 2. HOL North) 1. WDC & WCA will be leaving the HOL Classic after this coming season 2. Hawley and Detroit Lakes: joining next year….Hawley will be in HOL classic and DL will be in HOL north Section Update • Section alignment will be completed this school year. They take the enrollment of October 1 to determine the class each activity is in. Usually completed in February.

8. MSHSL Update • Next year’s Summer No Contact Rule-July 3-July 9, 2011 • Football Conference Task Force-Looking at different options to solve the scheduling conflicts. A. Zero week-allows schools to begin their conditioning/practice /game schedule one week early, but requires a bye week later in the season. B. Another option is scheduling according to section assignments ****FAMILY FIRST!-If you have kids in other activity or level, find someone to cover your team so you can watch your kids. Good Luck and Go Vikings!!

9. TYPE III School Bus (Revised 7/08) Driver training including pre-trip procedures

10. Type III Training • You are about to receive information that is important for the safe operation of Type lll school buses. In some instances individual district or contractors policy will exceed State of Minnesota requirements. • Be advised this is a model program for Type III training, you should check with your District or Company for specific policies and procedures you should follow regarding Type III school bus training.

11. Type III School Bus Driver Evaluations Required • Annually the driver of a Type III school bus must receive training and certification to operate a Type III school bus. • The certifications are; • Type III school bus driver behind the wheel evaluation • Type III school bus driver pre-trip evaluation • Type III school bus driver evaluator certification

12. What are some types of school buses? • Type A, involves gross weight of vehicle, many type A are special education buses • Type C, most common

13. Type III Vehicles • If a Type III vehicle is to be used for transporting students to and from school or school related activities, a pre-trip must be performed before the vehicle starts the pick-ups. • (Pre-trip = check of vehicle components for safety and RECORD ON OFFICIAL FORM THAT STAYS WITH THE VEHICLE YOU ARE DRIVING) • A Type III vehicle pre-trip will differ from a regular school bus • But, many of the items checked will be the same or similar • We will cover these items in detail to ensure a safe ride for you and your passenger(s).

14. Requirements • A copy of your driving record with no more than three moving violations in three years, (fourth one disqualifies you) • Your driving record will be reviewed periodically in order for you to drive a Type III vehicle • Any moving violations resulting in conviction must be reported for review to your employer • Understand Type III school bus specific Pre-trip • Understanding of student behavioral issue and ability to handle student misconduct on a Type III vehicle • Safe loading and unloading in prescribed areas, don’t allow students to cross streets when loading or unloading • Always place vehicle in park to load or unload

15. New Legislation(Type III School Bus)MS 171.02 sub 2b • Employee notification requirements • DWI • Disqualifying offenses • Moving violations • The employee is required to disclose in writing within ten (10) days of conviction any of the above violations to the employer. This applies to personal and District/Company vehicles.

16. New Legislation(Type III School Bus)MS 169.443 sub 9 Personal cellular phone call prohibited • A school bus driver may not operate a school bus or Type III while communicating over, or otherwise operating, a cellular phone for personal reasons, whether hand-held or hands free, when in motion. • Effective for Type III school bus on 08-01-08

17. Understanding Student Conduct • Control behavior by communicating the rules • Stay seated • Stay buckled up • Face forward • Do not distract the driver • Deal with misconduct by pulling over if necessary, control the behavior, then proceed • Contact supervisor if necessary • Do not allow bad behavior to go unchecked, know your district/company policy and ask for help if necessary • Always put safety first for all students that ride your Type III school bus

18. Loading and Unloading of Students(MN Rule 7470.1500) • The driver of a Type III school bus shall not load or unload in a vehicular traffic lane, or on the shoulder, but is restricted to curb, non-traffic side (normal parking lane), off street loading areas, driveways, yard service, and other areas to avoid any hazardous conditions…

19. THE • PRE-TRIP

20. Safety EquipmentEvery Type III Vehicle Must Include: • First Aid Kit – synthetic vinyl gloves (No Latex) • Body Fluid Clean up/Spill Kit • Fire Extinguisher, charged and in the green zone on the indicator • Triangles-safety warning to other traffic • Seat Belt Cutter – while optional, it is a good practice to carry one and know how it is used • Ensure that if you use any safety equipment you replace it or notify a supervisor to have it replaced.

21. Know where the safety equipment is stored in your Type III School Bus. In many cases it will be contained in a bag within the vehicle. Triangles, to be placed on roadway to warn other traffic if you break down. Body fluid clean up First Aid Kit Fire extinguisher must be fully charged. Verify this by checking the charge indication arrow is in the green zone.

22. Be courteous. Remember to always leave the Type III school bus clean after usage.

23. This presentation provided a basic understanding of the requirements for a Type III School Bus driver. Please remember the regulations, rules and laws governing school bus operations are subject to change which will require continuing education and updates.