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Advising, Registration & Instructional Resources Rhonda Kitch, Registrar

Advising, Registration & Instructional Resources Rhonda Kitch, Registrar. Session Purpose. Academic Structure of NDSU Electronic Resources/Information Systems Academic Advising & Instructional Resources Key academic policies and procedures Online resources Degree audit system

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Advising, Registration & Instructional Resources Rhonda Kitch, Registrar

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  1. Advising, Registration & Instructional Resources Rhonda Kitch, Registrar

  2. Session Purpose • Academic Structure of NDSU • Electronic Resources/Information Systems • Academic Advising & Instructional Resources • Key academic policies and procedures • Online resources • Degree audit system • Academic honesty and integrity

  3. Academic Overview - NDSU 9 Academic Colleges, including Graduate & Interdisciplinary Studies DEGREE PROGRAMS: 101Undergraduate disciplines (163 degree plans) 86 Masters Programs 51 Doctorate / Professional Doctorate Programs 1 Specialist Program 75 Minors 17 certificate programs (ugrd & grad) • DEGREE TYPES: • 17 Baccalaureate • 15 Masters • 3 Doctorate • 2 Professional • 1 Specialist

  4. Graduate & Inter-disciplinary Studies

  5. Academic Calendar • 16-week Fall/Spring + 12-wk Summer • Variable length courses, contact hours • Mid-Terms and Mid-Term Grading (Fall/Spring) • Advising / Registration • Final Examinations + Dead Week • Grade Loading • Commencement (December and May) • Academic and financial dates/deadlines

  6. Campus Connection • Official Student Information System • Students use CC self-service to: • Register for classes; View official grades; Order transcripts; Monitor degree progress; Check account balance and financial aid awards; Update contact info; Check holds; Obtain enrollment verifications; See ‘to-do’ lists, etc. • Faculty use CC self-service to: • View class rosters; Enter mid-term and final grades; Access advisee info (contact, transcripts, academic requirement reports, photos, etc.) • Maintain personal contact information • BlackboardOnlineLearning Management System • A web-based classroom management tool that allows faculty to provide materials and resources for students to access • Not official system for grade entry or roster updates

  7. Campus Connection Access • Registration & Records website (Faculty/Staff Resources) • Log-in Assistance / NDUS Help Desk 1-866-457-6387 / ndus.helpdesk@ndus.edu

  8. Undergraduate Advising • Adviser Assignments • Campus Advising Efforts Underway • Advising Resource Center (ARC) – Memorial Union • Advisers assist students with: • Scheduling, registration, degree and career planning • Understanding curricular/degree requirements • Referrals to student services • Communication with Advisees: • Individual or Group Email via Campus Connection • Advising prior to registration

  9. Advising Resources • Advising Resource Center – Memorial Union ndsu.edu/advising_resource_center / 1-8662 • Registration and Records – Ceres Hall ndsu.edu/registrar / 1-7981 • Bison Connection – Memorial Union ndsu.edu/bisonconnection / 1-6200

  10. Degree Progress • Academic Requirement Reports (Campus Connection) • Real-time degree progress for undergraduates • Curriculum guides also available • College Liaisons (Registration & Records) • Track undergrad degree progress/maintain records with transfer credit, degree apps, sub/waivers, appeals, grade changes, etc. • Liaisons serve as a resource to advisers • Student Service Associates (Graduate School) • Track graduate student progress/plans of study

  11. General Education ensures that students acquire the knowledge, skills, and perspectives associated with a university education

  12. Schedule/InstructionalResources • Class Schedule Submission • Standard Scheduling Patterns • Classrooms - availability/needs • Wait Lists • Course Requisites/Class Permissions • Check class rosters against Blackboard regularly • Student Services (Counseling, Disability, tutoring) • Academic Affairs (syllabi; course/program proposals) • Faculty Senate agendas/minutes online

  13. Grade Loading • Opens approx. one week before final exams • Grades due Tuesday after end of term • Standard letter grades (plus P/F/S/U/AU) • Failed grade policy (F-FN-FNN) • Mid-term grades • Incomplete Grades • Grade Changes • Grade Appeals • Short Courses

  14. Grades & Academic Standing • Final grades determine student academic standing and financial aid eligibility • Academic Standing • Good standing, warning, probation, continued probation, suspension • Academic Deficiencies • Notifications sent to students and departments • Tips to Improve GPA resources online • Appeals – extenuating circumstances apply • Dean’s List • Refer to online Undergraduate and Graduate Bulletins - Academic Policies

  15. Family Educational Rights and Privacy Act (1974) • Protects student privacy, academic/financial records • Enrollment begins at point of registration • Directory information may be released • Annual notice online at www.ndsu.edu/registrar • Non-directory information may not be released without written consent of student • Coded in Campus Connection (red star) • Consent to Release v. Directory Suppression • Suppression (blue window shade) • Contact registrar with FERPA questions/concerns

  16. Use SSN or Student ID to post grades Release sensitive info without student consent Leave sensitive info unprotected Leave graded papers in a stack for students to pick up Discard sensitive documents without proper destruction Circulate printed lists with student IDs or grades for attendance or verification Access student records for reasons not related to job responsibilities Release information to third parties outside department (refer requests to Registration and Records) Important FERPA Reminders- Do Not:

  17. Academic Honesty & Integrity • NDSU Policy 335 addresses cheating, plagiarism and other types of academic dishonesty (instructional context) • NDSU Policy 326 addresses dishonesty in scholarly inquiry and research • When investigation is pending, a student may be blocked from dropping course – contact registrar • Report incidents of academic dishonesty • See ndsu.edu/academichonesty

  18. Data Reporting & Student Statistics • NDSU Quick Facts • Student Data Privacy • Programs and Degrees • Enrollment Reports • Degrees Awarded • Grading Statistics • Request Student Data • www.ndsu.edu/data/

  19. Academic Progress/Audits Transfer & Articulation Adviser/Major changes Academic/General Education Appeals Credit by Exam (AP/CLEP) Tri-College Registration Degree Clearing/Posting Commencement VA Benefits Wait Lists General Education Requirements Enrollment/Degree verification Grade Changes Dean’s List Undergraduate Bulletin Curriculum Updates Class/Classroom Scheduling Academic Transcripts Readmission Student Data Requests Campus Connection Biodemographic updates FERPA regulations Office of Registration and Records 110 Ceres Hall, 231-7981www.ndsu.edu/registrar

  20. QUESTIONS? Rhonda K. Kitch, Registrar Office of Registration & Records110 Ceres Hall 231-7987RHONDA.K.KITCH@ndsu.edu R&R staff directory: www.ndsu.edu/registrar/office/staff

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