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The guide explores various types of virtual meetings, cool tools, best practices, and free services available for enhancing online gatherings. Learn how to make the virtual leap with tips on preparation, engagement techniques, and post-meeting evaluations. Discover how to utilize features like whiteboard, text chat, polls, and surveys effectively. Get ready to enhance your virtual meeting experience and increase engagement, attendance, and interaction. Are you prepared to take your meetings to the next level in the online realm?
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Take the Virtual Leap: A Method for Meetings Dewoun Hayes, MAEd, CAP IL Division Leadership Conference August 6, 2011
Why Virtual Meetings? • Flexible & convenient • Save on room rental fees and catering • Weather is NOT a factor • Go Green initiative • Increase attendance
Virtual Agenda • Definitions • Tools • Preparation • Services w/Demos • Best Practices
Types of Virtual Meetings • Web Conference/Web Meeting • Webinar • Webcast
Web Conference/Web Meeting • Enhanced telephone call with video • Interactive, informative experience • Under 20 people • Option for several presenters
Webinar • Web-based seminar • Educational experience • Participants view a presentation • Options for interaction
Webcast • Live or recorded video/broadcast • No or limited interaction • Used for announcements or teaching • Designed for larger audiences
Slide shows • Document sharing • Live streaming video • VoIP – Voice over IP • Raised hands and emoticons
White/Black Board This feature is used just like a chalk board except it is virtual. Participants have the capability to ‘write’ on the slide.
Other Useful Tools • Screen sharing • Desktop sharing • Application sharing • Recording feature
How will you make the leap? • Identify needs • Is there a download required? • How many attendees? • Webcam option or requirement? • Video?
Preparation • Determine audience engagement techniques • Send meeting info prior to meeting • Identify a facilitator or moderator • Create post-meeting evaluation
FREE Services • Freeconferencecalling.com • Freeconferencing.com • Anymeeting.com • Skype FREE! FREE! FREE!
Know the conference call service commands • Mute/Unmute • Notifications • Recording
Designate a Facilitator • Steers the meeting • Monitors online activity • Introduces the presenter • Acknowledges attendees • Ends the meeting
Conduct a Post Meeting Evaluation • Survey the effectiveness of the meeting/presenter • Create in survey monkey—FREE! • Attendees complete when exiting the meeting
Treat Online Meetings as In-Person Meetings • Dress appropriately for video conferencing • Be respectful • Acknowledge whose speaking • Mute yourself or others when necessary
Make PresentationMaterials Available • Send to all attendees afterwards • Agenda • Presentation • Notes/chat comments • Post on web community • Great way to promote the next meeting
Are you ready to take the leap? For more assistance: Dewoun Hayes secretary@iaap-illinoisdivision.org 708-709-3631