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Mt. Diablo Unified School District

Mt. Diablo Unified School District. Staff Recommendation to the Board of Education Design/Build Contract For The Installation of Photovoltaic Systems District Wide September 28, 2010. Agenda. Background Project Timeline Evaluation Methodology & Criteria Comparison of Proposals Shortlist

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Mt. Diablo Unified School District

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  1. Mt. Diablo Unified School District Staff Recommendation to the Board of Education Design/Build Contract For The Installation of Photovoltaic Systems District Wide September 28, 2010

  2. Agenda • Background • Project Timeline • Evaluation Methodology & Criteria • Comparison of Proposals • Shortlist • Recommendations

  3. MDUSD Solar: Intangible Benefits • Environmental • Economic • Curricular • Community

  4. MDUSD Solar: Intangible Benefits • Environmental (emissions): -A 10 MW solar system has the effect of removing 2130 cars off the road/yr -A 10 MW solar system has the effect of planting or saving 300,000 trees/yr -It takes 364 tons of trees/11 tons of coal to produce the power produced by a 10MW system (50,000 lbs of CO2)

  5. MDUSD Solar: Intangible Benefits • Economic: -Local employment opportunities (trades, consultants, service sector)- during and after construction -Domestic/local production of materials

  6. MDUSD Solar: Intangible Benefits • Curricular: -Opportunities for experiential learning -Alignment with curriculum -Real-Time Data Monitoring Activities (math and science)/Kiosk -Guest Speaking -Lesson Plans

  7. MDUSD Solar: Intangible Benefits • Community: -Underscores corporate integrity and visibility as both fiscal and environmental stewards -Affirms MDUSD’s larger role and obligation as a leader and community role model

  8. Background • RFP process is complete (chronology on following slide) • Proposal Review Committee has completed its evaluation of proposers • Staff is now seeking authorization to enter into contract negotiations with recommended proposer • Also identify the second-place proposer as a back-up

  9. Project Timeline

  10. Evaluative Criteria“Best combination of…” • Price • Initial System (Capital) Cost • Long Term utility cost savings • Cost per unit output/production • Operating/Maintenance Costs • Performance Guarantee (20 years) • Experience(K-12) • Proven Performance • Organizational Qualifications • Technology • Use of Local labor • Overall Quality of RFP(including interview)

  11. Evaluation Challenge Finding the best balance of financial benefit, delivery capability, and long-term performance

  12. Evaluation Criteria and Weighting

  13. Proposing Entities D/B FirmPrimary Sub/PartSystem Size SolCit Helix 11.208 MWdc Van/Pars (JV) Rosendin/ 12.600 MWdc Solar Power SunPow Taber/Del Monte 11.191 MWdc Roeb/Emard(JV) Emard 12.785 MWdc

  14. Summary of Proposals – Non-Financial Assessment

  15. Proposal Scoring Summary

  16. Recommendation • Staff recommends the Board authorize staff to enter into negotiations with SunPower for the following reasons: • Depth of experience with solar in K-12 setting • Capacity to implement project of this size • Strength of technology offering • Comprehensive performance guarantee • Robust O&M and monitoring capabilities • Savings to District • The SunPower proposal represents the best balance of financial benefit, minimal delivery risk, and long-term performance

  17. Recommendation (cont.) • Engage SolarCity as a secondary firm in the event contract negotiations with SunPower do not progress or conclude to the District’s satisfaction

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