Union Professional Development Reimbursement

1. 1600 Union Professional Development Reimbursement Professional Development Chair: Roberto Guzman rguzman90@ccc.edu Professional Development Co-Chair: Ingrid Byrd ibyrd@ccc.edu

2. Forget everything you’ve done in the past for Professional Development using Union funds

3. All budget lines are fixed and are on a first come first serve bases.

4. 1600 Union Professional Development Overview • All funds for Tuition, Professional Membership, and Travel are reimbursement only • Payments before approval are viewed as unauthorized purchases and reimbursement can be denied • All reimbursement funds are on a first come first serve bases • Tuition and Professional Memberships reimbursements are limited up to $1000 per fiscal year for faculty and comes from a fixed budget • Travel reimbursement is limited up to $750 per fiscal year and comes from a fixed budget • Tuition and Professional reimbursement funds are separate from travel reimbursement funds

5. This process is a self-service process

6. Tuition and Professional Memberships Reimbursements only cover the following • Tuition • Course Fees • Course Books • Course Supplies • Membership cost for Professional Organizations

7. Travel Reimbursements only cover the following • Airfare/Travel/Conference • Travel Agent Fee • Registration Fee • Parking • Meals • Hotel

8. Faculty Who Are Presenting at a Conference • Contact the College President • Per the Union Contract Article 9 section A 4 a&b …However, when he has been requested to attend a meeting as an official representative of the Colleges, or when he attends a meeting as an officer of the organization holding the meeting, or to present a paper or serve as a member of a panel, and such attendance has been approved by the College President, he shall be reimbursed for all reasonable expenses. If money is not available at the faculty member’s College, the faculty member may sign a waiver of reimbursement.

9. Pre-Travel Authorization Process for Tuition/membership Employee application form must be submitted to the Local 1600 Union Committee for review and recommendation approval. • Union Form (used for all union reimbursement request) • Approved Membership request Form (Only applies to Professional membership) • Supporting documents • Course enrollment • Tuition cost • Membership cost and benefits

10. Pre-Travel Authorization Process Tuition/Membership Continued • Employee application form with all the required documentation must be attached to your online electronic Travel Authorization request and be in the President queue no later than 30 days before classes begins. • If your request is not submitted within the allotted time it will not be considered or may be ineligible for reimbursement. • Please read the union contract and CCC Travel and Expense Reimbursement policy as stated and understand its provisions. Click the blue link to review policy at: http://www.ccc.edu/menu/Pages/Union-Contracts.aspx • CCC Travel and Expense Policy • You will only be reimbursement for items listed on TA

11. Pre-Travel Authorization Process for Travel Employee application form must be submitted to the Local 1600 Union Committee for review and recommendation approval. • Union Form (used for all union reimbursement request) • Required supporting documents • Conference cost • Conference agenda • GSA Printout stating Logging and Meals • Quotes for Hotel, airfare, shuttle and etc… • Meals cost per GSA

12. Pre-Travel Authorization Process Travel Continued • Employee application form with all the required documentation must be attached to your online electronic Travel Authorization request and be in the President queue no later than 30 days before date of travel • If your request is not submitted within the allotted time it will not be considered or may be ineligible for reimbursement. • Please read the union contract and CCC Travel and Expense Reimbursement policy as stated and understand its provisions. Click the blue link to review policy at: http://www.ccc.edu/menu/Pages/Union-Contracts.aspx • CCC Travel and Expense Policy • You will only be reimbursement for items listed on TA

13. Post-Travel Authorization Process for Tuition, Membership and Travel Tuition • Original grade report and proof of payment must be submitted and in your online electronic Travel and Expense Reimbursement request no later than 30 days after the last day of class. Membership • Proof of payment must be submitted and in your online electronic Travel and Expense Reimbursement request no later than 30 days after TA approval

14. Post-Travel Authorization Process for Tuition, Membership and Travel Travel • All receipts, passes, and documents must be submitted online in your Travel Expense Reimbursement Report. • Requests must be submitted within 15 business days from your last day of travel or purchase. • Please keep all original receipts incase of audit.

15. Post-Travel Authorization Process for Tuition, Membership and Travel • If your TE is not submitted timely or unauthorized expenses not included on your pre-approved TA your request can or will be denied per policy • Unauthorized line expenses will be removed from your expense report request. • AP will only reimburse expenses that were pre-authorized on the TA.

16. Post-Travel Authorization Process for Tuition, Membership and Travel Special Attention: AP will be enforcing the Travel and Expense policies and guidelines in FY 2018 by doing the following: 1st late TE Reimbursement Expense submission request with attached late explanation AP will reduce the employee expense up to 20% and inform them by email of their 15 business day rule policy violation. 2nd late TE Reimbursement Expense submission request will be automatically denied. An email notification will be sent to the employee informing of their denied request that violated CCC policies and guidelines.

18. All 1600 Union Forms available via CCC intranet • Union Local 1600 Expense and AFSCME Travel Tuition Reimbursement Request Form 72015 • Professional Membership Request

19. Questions???