2019-20 HR News & Updates

1. 2019-20 HR News & Updates San Juan Island School District

2. OVERVIEW OF CHANGING BENEFITS • Current 18-19 Plans extend to 12/31/2019 • No action required unless you are a new hire or you need to make changes. • Changes to current plans can be done Sept 10 – 19 • SEBB Starts: Effective 1/1/20 all medical/vision/dental plans will be administered by the Washington State Health Care Authority (HCA), through the SEBB • SEBB Plan details coming mid-Sept. Note, that 3rd party info may not be accurate. • SEBB Open Enrollment is from 10/1 through 11/15 • Provider: San Juan County will be covered by Uniform Medical Plan – UMP: World-wide coverage. • Benefits Fairs will be hosted by SEBB off-island & virtually • Eligibility: Employees and substitutes, are eligible if anticipated to work at least 630 hours in the school year: 3.5 hours/day or 17.5 hours/week or 70 hours/month. • MySEBB: All eligible staff will need to create an account in “MySEBB”, online

3. OVERVIEW OF CHANGING BENEFITS, continued… • Dependent verification is SIMPLE & MANDATORY =upload docs to MySEBB • FSA: Flex Spending Account will be offered. Anyone with an FSA this year will not have the option to roll over any amounts to next year. • VEBA will remain, unchanged • Domestic partner state registration required; one of couple must be 62 years old • “Alex” online interactive tool: Provides 1:1 support in choosing plans. It’s pretty cool! • Benefits Lab : We may host a ‘Benefits Lab’, to assist you in setting up your MySEBB accounts, upload dependent verification forms. • Info Online: google ‘sebb FAQs’, SJISD Website > Departments > Staff > Human Resources > Employee Benefits…. More info to come as we receive it and learn it! • New Benefits email:Benefits@sjisd.org

4. HANDBOOKS • Acknowledgements 2019-20 • Certificated staff willissue their acknowledgements via a new section on their base contracts • Classified staff will issue their acknowledgements via a new section on their annual report

5. Non-discrimination Program Officers: 2019-20 • Title IX Officer • Kari McVeigh, Superintendent • (360) 378-4133 • karimcveigh@sjisd.org Civil Rights Compliance Coordinator Cynthia Luna McVeigh, Human Resources Director (360) 370-7904 cynthiamcveigh@sjisd.org • 504 Officer & ADA Coordinator • Becky Mudd Bell, Special Services Director • (360) 370-7911 • beckybell@sjisd.org

6. NEW PARA EDUCATOR TRAINING: THE “FUNDAMENTAL COURSE OF STUDY” - FCS • 14 Hours of training provided by SJISD in alignment with mew PSEB standards. • Any para educator who delivers instruction of any length of time and at any time in the year must receive the training. • No one is exempt. • No test . • Scheduled for early release days October 16, 17, 18, 2019.

7. CLOCK HOURS & CREDITS, TRANSCRIPTS: MYTHS & FACTS • Clock hours, Credits and Transcripts “automatically” get sent to whomever needs them. • Myth: The fact is, you need to have official transcripts of all academic degrees, credits and in- service clock hours sent to each organization requiring them. • Any clock hours training I complete through an accredited university or professional provider will apply to my certificate renewal and salary placement. • Myth: The fact is, if the clock hour provider is not listed on OSPI’s “approved provider list”, it is unlikely that they can be accepted. • OSPI will automatically notify me when my certificate is up for renewal, and what I need to do to renew my certificate. • Myth: Nope.

8. RESPONSIBILITIES • All Staff are responsible to understand District Policies and Policy Procedures • All staff are responsible to understand Employee Handbook and updates as they occur (HR will provide notification). • All Staff are responsible to know your CBA and to keep up with changes to both • All Staff are responsible to check their contracts, pay, deductions, etc., for accuracy and turn us in if we make a mistake! We’d rather know sooner than later.

9. EARLY DEADLINES: All Staff • September 9: Sign and return your 19-20 contracts to HR • September 15: Salary corrections request for prior year’s salary • October 15: Submit all degrees, credits, clock hours that might affect your 19-20 salary placement • BTW…Did you know about the Important Deadlines Chart for Certificated Staff? https://www.sjisd.wednet.edu/Page/2074 • October 31: Complete annual mandatory SafeSchools training Certificated Staff

10. INCLEMENT WEATHER DAYS • There were two school closure days last year. Leave reporting requirements were either unclear or misunderstood. This chart was designed to clarify rules and has been added to the Employee Handbook.