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Fleet Forum

February 20, 2014 9:00 to 11:00 - 195 North 1950 West, Room 1020 C Multi Agency State Office Building - Salt Lake City, UT 84116. Fleet Forum. Vans in the State fleet Defensive Driver Training SLA Take-Home Agency Pools Questions and Answers. Vehicle Services Center

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Fleet Forum

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  1. February 20, 2014 9:00 to 11:00 - 195 North 1950 West, Room 1020 CMulti Agency State Office Building - Salt Lake City, UT 84116 Fleet Forum • Vans in the State fleet • Defensive Driver Training • SLA • Take-Home • Agency Pools • Questions and Answers • Vehicle Services Center • Conflicts of Interest • Legislative Update, CNG and other news • Utilization • Telematics

  2. Vehicle Services Center and Conflicts of Interest Scott Bingham

  3. Vehicle Services CenterVSC • Eric Burton • Service Advisor • ASE Master Tech • Molly Bailey • Toyota Service Advisor • Paul Ferguson • State of Utah Service Advisor 855-FLT-UTAH (358-8824)

  4. VSC Vendor Network • Vendor Network • Prequalified through Purchasing Division • Request for Statements of Qualification • Minimum Requirements • Agree to Negotiated Pricing • Training Certifications • Insurance • Industry Set Labor Hours • Pre-authorize everything!

  5. VSC Authorization Process • Vehicle taken to a pre-qualified vendor • Vendor calls VSC for authorization and PO • VSC Techs negotiate service and give Vendor PO# for services • Vendor completes work, faxes invoice to VSC and works with agency to get the vehicle back into service • VSC turns invoice over to Accounting for payment

  6. VSC Duties • VSC • Authorization of Maintenance and Repair • Towing Services • General Questions • Vendor setup • Fleet.Utah.gov • Vendor Network • Tire and Service • Fuel • Windshield Repair Replacement Procedures • Accident Reporting • Forms

  7. VSC Questions • Questions we are getting • Next required maintenance service isn’t matching the maintenance schedule. • Which vendors can we use. • Who are the contracted tire vendors in our location. • Do we need to call the VSC before taking the car in.

  8. VSC Questions • Questions we are getting • Next required maintenance service isn’t matching the maintenance schedule. • Which vendors can we use. • Who are the contracted tire vendors in our location. • Do we need to call the VSC before taking the car in. Vehicle is on a 7,500 mile PM schedule 41,000 miles was the last PM Next scheduled PM is at 45,000 miles Then 52,500 miles

  9. VSC Questions • Questions we are getting • Next required maintenance service isn’t matching the maintenance schedule. • Which vendors can we use. • Who are the contracted tire vendors in our location. • Do we need to call the VSC before taking the car in. What questions are you getting!

  10. Conflicts of Interest

  11. Conflicts of Interest

  12. Conflicts of Interest

  13. Legislative Update Sam Lee

  14. Senate Bill 99 – Senator Jenkins No later than August 30, 2018, the division shall ensure that 50% or more of new or replacement division-owned state vehicles that are motor vehicles used for the transportation of passengers are motor vehicles with emissions that are equal to or cleaner than the standards established in bin 2 in Table S04-1, of 40 C.F.R. 86.1811-04(c)(6).

  15. House Bill 196 – Representative Hutchings The attorney general may authorize [up to 28] law enforcement officers, as defined under Section 53-13-103 , who are employees in the Office of the Attorney General to use a state issued vehicle for official and [personal] commuteruse

  16. HB138Under Ground Storage Tank Amendments Requires the Division of Environmental Response and Remediation to charge an additional fee for an underground storage tank with an annual throughput rate of 70,000 gallons or less. Authorizes the Tax Commission to raise the environmental assurance fee to 13/20 cent per gallon on the first sale or use of petroleum in the state. The estimated fiscal impact per year to the State Fuel Network is more than $100,000 per year

  17. Utilization of State Vehicles Sam Lee

  18. Telematics in the State Fleet Sam Lee

  19. Telematics in the State Fleet • OBDII Connection • $95 for the hardware • $12 per month in cellular expenses

  20. Why Do You Want Telematics? • Driver Behavior • Speeding patterns • Aggressive driving patterns • Vehicles Tracking • Idle Time • Monitoring Personal use • Utilization (days/hours used) • Dispatching

  21. Large Vans in the Fleet Scott Bingham

  22. Large Passenger Vans • Large Passenger Vans • 2001 & 2005 large passenger van roll-over’s • Agencies removed large passenger vans from fleet • State Risk Management • Dual Rear Wheel Conversions • European “Box Style” vans have been accepted with Executive Directors signature • Sprinter • Ford Transit • Nissan NV

  23. Defensive Driving Test Scott Bingham

  24. Defensive Driver Training DDT • Risk Management required training every 2 years • Risk.Utah.gov • With direct supervisor’s authorization • Inactivate driver in Fleet Focus • Deactivate PIN for Gascard fueling

  25. General Housekeeping Gary Robertson

  26. General Housekeeping • Service Level Agreements • Take Home Authorizations

  27. Agency Pools Scott Bingham

  28. Agency Pools

  29. It’s Your Turn Q’s and A’s

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