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Integrated Funds Control Distribution, Accounting Activity And Procurement

IFCAP. Integrated Funds Control Distribution, Accounting Activity And Procurement Part 1 – Control Point Users. Objectives. Provide an understanding of the roles and responsibilities of Control Point Users.

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Integrated Funds Control Distribution, Accounting Activity And Procurement

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  1. IFCAP Integrated Funds Control Distribution, Accounting Activity And Procurement Part 1 – Control Point Users

  2. Objectives • Provide an understanding of the roles and responsibilities of Control Point Users. • Provide an understanding of menu options that are located in the IFCAP program, a module of VISTA, and options available to staff designated as a Control Point User. • Upon completion of this course a Control Point User will be able to identify their role and responsibility and initiate and research transactions entered into the system.

  3. COURSE OUTLINE • Overview • Control Point Clerk • Control Point Official • Running Balances

  4. Websites http://vaww4.va.gov/FINANCE/policy/index.asp -VA Directives, Handbooks, Bulletins http://vaww.fscdirect.fsc.va.gov/ - FSC homepage/Training http://vaww.cfo.med.va.gov/173/alerts_toc.asp - Alerts http://reports2.vssc.med.va.gov/Reports/Pages/Report.aspx?ItemPath=%2fFinance%2fFIs%2fFY10_Financial_Indicators_Report http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=137&FType=2 – Cost Center and Budget Object Codes Policy http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=140&FType=2 – Cost Centers http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=142&FType=2 – Budget Object Codes

  5. Websites http://www.va.gov/vdl/documents/Financial_Admin/IFCAP/ifcp5_1cp_requestor.doc – Control Point Requestor http://www.va.gov/vdl/documents/Financial_Admin/IFCAP/ifcp5_1cp_clerk.doc- Control Point Clerk http://www.va.gov/vdl/documents/Financial_Admin/IFCAP/ifcp5_1cp_official.doc - Control Point Official http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=422&FType=2 - Purchase Card Procedures http://vaww4.va.gov/FINANCE/policy/pubs02.asp - Use of Estimated Miscellaneous Obligation http://vaww1.va.gov/vhapublications/ViewPublication.asp?pub_ID=1751– VA Handbook 1730.1 Use and management of government purchase card http://www.ccr.gov – Central Contract Registration

  6. Overview

  7. ACRONYMS & ABBREVIATIONS BOC – Budget Object Codes CC – Cost Center CPC – Control Point Clerk CPO – Control Point Official FCP – Fund Control Point FSC – Finance Service Center IFCAP – Integrated Fund Control Point and Procurement MO – Miscellaneous Order OLCS – On Line Certification System PC – Purchase Card PO – Purchase Order RR – Receiving Report SO – Service Order VISN – Veteran Integrated Service Network VISTA – Veteran Health Information System and Technology Architecture 1358 – Estimated Miscellaneous Order 2237 – Purchase Order

  8. VISTA VS. IFCAP • VISTA – VETERANS HEALTH INFORMATION SYSTEMS • AND TECHNOLOGY ARCHITECTURE • IFCAP – INTEGRATED FUNDS DISTRIBUTION CONTROL POINT • ACTIVITY ACCOUNTING AND PROCUREMENT • TERMS OFTEN USED INTERCHANGEABLY • REALLY ARE DIFFERENT THINGS • VISTA – OVERALL SYSTEM OF WHICH IFCAP IS ONE SYSTEM • WITHIN VISTA

  9. IFCAP FUNCTIONS ORIGINALLY DESIGNED TO: AUTOMATE A&MM & FISCAL FUNCTIONS PROCUREMENT PROCESSING OBLIGATION PROCESSING RECEIVING PROCESSING PAYMENT PROCESSING SHARE PROCUREMENT INFORMATION

  10. IFCAP MODULES FUNDS DISTRIBUTION (Accounting/Budget) CONTROL POINT ACTIVITY (Control Point User) PROCUREMENT (Acquisitions) ACCOUNTING (Accounting) INVENTORY (Logistics) RFQ (Request for Quotes) (Acquisitions) PURCHASE CARD (Control Point User; Accounting) DELIVERY ORDERS (Acquisitions)

  11. VISTA FUNCTIONS DESIGNED TO ENCOMPASS MULTIPLE SYSTEMS INCLUDING: ACCOUNTS RECEIVABLE DSS AEMS/MERS FEE BASIS INTEGRATED BILLING PATIENT FUNDS MANY OTHER SYSTEMS THESE SYSTEMS WILL NOT BE DISCUSSED IN THE FOLLOWING PRESENTATIONS

  12. SECURITY ACCESS • THREE LEVELS OF SECURITY: • SYSTEM ACCESS • MENUS AND SECURITY KEYS • ELECTRONIC SIGNATURE CODES • EVERY USER WILL BE ASSIGNED A LEVEL OF SECURITY • DEPENDING ON THE FUNCTIONS OF THE USER

  13. SYSTEM ACCESS SYSTEM ACCESS IS SAME FOR VISTA AND IFCAP ACCESS CODE AND VERIFY CODE REQUIRED VERIFY CODES WILL CHANGE - CHOSEN BY USER

  14. MENUS AND SECURITY KEYS • BASED ON JOB FUNCTIONS MENUS ARE ASSIGNED • SOME MENUS REQUIRE A SECURITY KEY TO BE GIVEN IN ORDER TO WORK. • IF A KEY IS REQUIRED MENU OPTION WILL NOT APPEAR UNTIL KEY IS GRANTED SECURITY KEYS ASSIST IN RESTRICTING MENU OPTIONS • SECURITY KEYS ALSO LINK TO MAILGROUPS ALLOWING RECEIPT OF CONFIRMATIONS OF TRANSMISSIONS

  15. ELECTRONIC SIGNATURE CODE ALLOWS DOCUMENTS TO BE PASSED TO THE NEXT LEVEL. ELECTRONIC SIGNATURE CODES ARE REQUIRED FOR: BUDGET ANALYST CONTROL POINT OFFICIALS PURCHASING AGENT ACCOUNTING TECHNICIANS WAREHOUSE WORKERS PURCHASE CARD HOLDERS DELIVERY ORDER USERS NOTE: IN THE FUTURE ELECTRONIC SIGNATURES WILL BE REQUIRED FOR CONTROL POINT CLERKS DUE TO ENFORCEMENT OF SEPARATION OF DUTIES

  16. SITE PARAMETERS • THERE ARE NUMEROUS SITE PARAMETERS THAT ARE SET UP IN IFCAP • WHICH DETERMINE HOW THE SYSTEM HANDLES VARIOUS DOCUMENTS • PARAMETERS INCLUDE (NOT ALL INCLUSIVE LIST) • STATION NUMBERS (PRIMARY & SECONDARY) • RECEIVING ADDRESS • INVOICE ADDRESS (primary should be Austin, secondary station) • FISCAL VENDOR ACCESS (y/n can fiscal staff enter vendors) • CODE SHEET RETENTION • FMS PAYMENTS BY STATION (A = all, C=certified, N=no payments) • RECEIVING BEFORE OBLIGATION (allow receipt of goods prior to obligation) • RECEIVING REPORT TRANS METHOD (manually mail, batch process, or each) • SUPPLY ENTER BOC (does supply have to enter a BOC before release to Fiscal) • PRINT FMS VENDOR ID (does the vendor print on the purchase order) • DISPLAY UNOBLIGATED BALANCE (allows acctg tech to see CP balances when • signing the order) • PRINTERS FOR DOCUMENTS (CAN BE TURNED ON/OFF) • DELIVERY HOURS

  17. ESTABLISH COMMON NUMBERS • ENABLES AUTOMATIC NUMBERING OF PURCHASE ORDERS, REQUISITIONS, PURCHASE CARD ORDERS, DELIVERY ORDERS, 1358’S • ASSIGNED TO EITHER A&MM OR FISCAL OR PC HOLDERS • CAN ONLY SELECT FROM THE NUMBERS ASSIGNED • ENTER THE FIRST TWO – THREE DIGITS AND THE NEXT NUMBER IS AUTOMATICALLY ASSIGNED

  18. HOW TO ESTABLISH COMMON NUMBERS Select IFCAP Application Coordinator Menu Option: establish Common Number Series Select PAT NUMBER COMMON NUMBERING SERIES: 610-A1 Are you adding ‘610-A1’ as a new PAT NUMBER (the 286TH)? No// Y (Yes) COMMON NUMBERING SERIES: 610-A1// LOWER BOUND: 1 UPPER BOUND: 9999 NEXT NUMBER: 1 USING SECTION: ?? 1 PERSONAL PROPERTY 2 PURCHASING & CONTRACTING 3 IMPREST FUNDS CLERK 4 ACCOUNTING TECHNICIAN 5 ACCOUNTS RECEIVABLE 6 PC AUTHORIZED BUYER 7 DO AUTHORIZED BUYER USING SECTION: PUR PURCHASING & CONTRACTING// FISCAL YEAR: 11

  19. COMMON NUMBERS PURCHASE CARD NUMBERS ARE ASSIGNED AT EACH FACILITY AND ARE NOT STANDARD NUMBERS

  20. TYPES OF OBLIGATIONS • Purchase Card Orders • -Up to authorized limits not to exceed $3,000 with the exception of • prosthetics and procurement • Purchase Requests (VA Form 90-2237) • -Used for all items over $3,000 not identified as an exception in • VA Handbook 4533 • -Used if vendor does not accept a purchase card • VA Form 4-1358 • -1358’s are used to estimate variable quantity contracts • -Limited usage as defined by VA Policy Vol. II, Ch 6: Misc Obligations (Dated August 2010) • -Link: http://vaww4.va.gov/FINANCE/policy/pubs02.asp

  21. Appropriation- Apportionment Veterans Health Administration (Allotment – A LOT) Department of Veterans Affairs (APPR/APOR) Med Salaries (Suballowance - SASP) ACC 010001001 OC 11 All Other (Allowance - ALLW) Program Class 0100 Station 691 (Suballotment - SALT) FUNDING OVERVIEW

  22. FUNDING OVERVIEW • FCP within IFCAP is a 3or 4 digits • FCP’s are funded quarterly based on the annual allocation of funds • If additional funds are required FCP’s will need to submit a request through their local resource allocation process • FCP’s should not exceed established budget allocation

  23. PROCESS OVERVIEW • Budget distributed to facility from Veterans Integrated Service • Network (VISN) • Facility distributes funds to service/service lines Fund Control Point • (FCP) • Transactions are created to order goods and services • Purchase orders are processed through Acquisitions & Logistics to • obligate funds – 1358’s processed through Fiscal – Purchase Card • orders are completed by the Card Holder • Purchase orders are passed to Fiscal for obligation and recording to the • Financial Management System • Goods and services are received and invoices are processed

  24. BASIC COSTING COMPONENTS • Fund Control Point (FCP) • Facility level distribution of funds • Cost Center • Description of VA activity • http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=140&FType=2 • Budget Object Code • Detail level by the type of good/service • http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=142&FType=2

  25. CONTROL POINT USER ROLES • Fund Control Point Requestors • -Enter requests for a control point • Fund Control Point Clerks • - Enter request for control points assigned to user • - Review and process requests from control point requestors • - Places orders using purchase card • Fund Control Point Officials • - Approve requests from Clerks • - Certifies invoices approves purchase card orders • - Manages FCP budget

  26. CONTROL POINT CLERK

  27. CONTROL POINT CLERK FUNCTIONS • Convert temporary requests from Control Point Requestor into permanent requests • Enter request for their control points through 2237, 1358’s or purchase card to procure necessary supplies • Monitor Control Point Balance and alert Control Point Official of projected shortfalls • Work in conjunction with logistics and fiscal on required vendor information • Transactions created by the Control Point Clerk level, require the Control Point Official to approve all transactions before transmitting them to Personal Property Management (2237 forms and Issue Book requests) or Accounting (1358 forms). Fund Control Point Clerk Functions

  28. MENU OPTIONS

  29. TRANSACTION FLOW • Fund Control Point Balances will be affected when the transaction is input • Fund Control Point Officials will have to review and approve the request in • order for the request to move to the next level in the process. 2237 will be • forwarded to acquisition and 1358’s will forward to accounting. • For 2237’s once completed by acquisitions the request will be forwarded to • Accounting and will be reviewed for accuracy of costing information and • processed into the financial system of record

  30. 2237 FOR GOODS A VA Form 90-2237 for goods received is assigned an “MO” miscellaneous obligation number. A Receiving Report is required for items that are delivered to the facility Invoices are sent to the Financial Service Center (FSC) by the vendor, and matched with the receiving report so the vendor can be paid If there is no receiving report processed, the vendor cannot be paid If the obligation number on the invoice is incorrect the vendor cannot be paid

  31. 2237 FOR SERVICES A VA Form 90-2237 for services received is assigned an “SO” service obligation number. Invoices are sent to the Financial Service Center (FSC) by the vendor and are input into OLCS for payment certification If the obligation number on the invoice is incorrect the vendor cannot be paid

  32. 2237 FOLLOW UP • Follow- up is routinely done by Accounting to ensure: • Receiving reports are prepared • Invoices are received • OLCS certifications are completed timely • If excess funds remain after final payment, the fund control point official must provide a written request to procurement to decrease and close out the obligation • Accounting has the authority to decrease balances of 10% NTE $500 with documentation reflecting all goods/items have been received. Amendments from Acquisition is not required.

  33. Logistics assigns P/O#. Logistics sends to Fiscal 2237 goes to Logistics Fiscal audits and obligatesP/O and transmits to FMS. Funds are now Obligated. - shows on Running Balance Receiving Report sent to Austin sets up Payable If Service, invoice is sent to Austin. CPO approves 2237 and Commits Funds on Running Balance Report Next day: F16’s arrive in e-mail. Now F16=RB Warehouse enters receiving report in IFCAP Austin pays bill If Goods, Order is Delivered to Warehouse • 2237 FLOWCHART CPC enters 2237 to request goods or services

  34. F16 Sample Subj: F16/LSD #102470315000952  [#50395985] 04 Sep 10 03:17 CST  31 lines From: <POSTMASTER@FOC-AUSTIN.VA.GOV>  In 'IN' basket.   Page 1  *New* ------------------------------------------------------------------------------- 2FPC1176 LSD. RBEACCV    506          10      0160A1               10  REPORT ID: RBEACCV      *** DEPARTMENT OF VETERANS AFFAIRS ***       PAGE:      1   RSD FORM: F20D     DAILY ACTIVITY BY ACCOUNT CLASSIFICATION CODE   RUN DATE: 09/04/10                                       AS OF 09/03/10 STN: 506      VA ANN ARBOR HEALTHCARE SYSTEM     BFYS: 10     A/O: 10      FUND CODE: 0160A1         QTR:  4      VETERANS HEALTH ADMIN           MEDICAL SERVICES - LMT1 ACCOUNT CLASSIFICATION CODE: 010020131 ACC NAME: CARDIAC CATHERIZATION UNOBLIGATED FYTD SUMMARY     BUDGET CEILING                     OBLIGATIONS            BALANCE ---------------------------------------------------------------------------------  BEGINNING BALANCE       1,775,250.00                      1,684,504.44          90,745.56  ENDING BALANCE        1,775,250.00                      1,689,169.27          86,080.73 DAILY ITEM DETAIL FOR SEPTEMBER -------------------------------                                                                 CEILING             ADJUSTMENT       ADJUSTMENT TRANSACTION  DOCUMENT ID        DATE         VENDOR NAME                    BOC    SUB-BOC COST AMOUNT OBLIGATION          CENTER AMOUNT --------------------------------------------------------------------------------------------------------------------- MO 506A08053      09/03/10    CARDINAL HLTH MED PRODS &SVCS 2632          820100     0.00    320.83 CC 50602459021    09/03/10       U S BANK                2632           820100     0.00     2,644.00 CC 50602459022    09/03/10       U S BANK           2632           820100     0.00     1,700.00             ---------------   --------------- TOTAL ADJUSTMENTS       0.00     4,664.83 Difference is amount of daily transactions processed

  35. ENTER 2237 NON REPETITIVE ORDER Select Process a Request Menu Option: NEW 2237 (Service) Request Select STATION NUMBER: 688 WASHINGTON,DC Select FISCAL YEAR: 11// Select QUARTER: 1// Select CONTROL POINT: ?? • 1 001 Supply Special • 71 071 CANTEEN • 101 101 ISC2 • 060 FISCAL SVC • 118 118 SURGERY Select CONTROL POINT 118 SURGERY 0160A1 11 0100 010020200 This transaction is assigned transaction number: 688-11-3-118-0033 The form types 1358 and NO FORM are no longer used within this option FORM TYPE: ??

  36. Choose from: 2 NON-REPETITIVE (2237) ORDER 3 REPETITIVE (PR CARD) ORDER 4 REPETITIVE AND NON-REP ORDER 5 ISSUE BOOK/INTERVAL ISSUE FORM TYPE: 2 NON-REPETITIVE (2237) ORDER CLASSIFICATION OF REQUEST: SORT GROUP: DATE OF REQUEST: T// (OCT 10, 2010) REQUESTOR: Walter REQUESTING SERVICE: ??? This is the name of the service that submitted this request. Fields are normally left blank

  37. CHOOSE FROM: A&MM 90 BLIND REHABILITATION 122 CHIEF OF STAFF 002 DENTAL 160 ENGINEERING 138 FISCAL 04 GERIATRICS AND EXTENDED CARE 180 INFORMATION SYSTEMS CENTER 162-2 LABORATORY 113 REQUESTING SERVICE: 113 LABORATORY 113 DATE REQUIRED: T+12 (OCT 22, 2010) PRIORITY OF REQUEST: ST// ??? This is the urgency or priority for this request. CHOOSE FROM: EM EMERGENCY SP SPECIAL ST STANDARD PRIORITY OF REQUEST: ST// STANDARD Work with purchasing & contracting to determine Definition. Not standardized at all sites. Typical Timeframes Emergent – 5 days; Special – 5-20 days Standard – 30 days

  38. SPECIAL REMARKS: 1>These are special remarks. EDIT Option: COST CENTER: ??? ANSWER WITH COST CENTER CHOOSE FROM: 805600 Office of Director for Operations 820100 Medical Service COST CENTER: 820100 Medical Service Consult the cost center handbook to select the correct cost center if assigned multiple cost centers VENDOR: Medical Supplies Management// VENDOR ADDRESS1: 12605 Bluhill Rd. VENDOR ADDRESS2: VENDOR CITY: Silver Spring VENDOR STATE: MD MARYLAND VENDOR ZIP CODE: 20906-4102 VENDOR CONTACT: Bethany VENDOR PHONE NO.: (501)- 555-5555 Select LINE ITEM NUMBER: 1 LINE ITEM NUMBER: 1// If a vendor is not in the Vendor File then you will get the following prompts to complete. Should work with the individual responsible for the vendor file to add vendors correctly.

  39. DESCRIPTION: 1>Gauze Bandages EDIT Option: QUANTITY: 400 UNIT OF PURCHASE: ??? This is the unit of measurement for items being procured. e.g., each, dozen, box, bottle, case, pound (lb.), square ft., etc. CHOOSE FROM: AM AMPOULE AT ASSORTMENT AY ASSEMBLY LB POUND UNIT OF PURCHASE: BX BOX Provide as much information as possible To thoroughly describe the item STOCK NUMBER: 094104 EST. ITEM (UNIT) COST: 20 Be sure to reference the BOC handbook in Order to accurately identify the appropriate BOC BOC: ???

  40. Major budget object code classifications are: 10 thru 13 - Personal Services and Benefits 21 - Travel and Transportation of Persons 22 - Transportation of Things 23 - Rent, Communications, and Utilities 24 - Printing and Reproduction 25 - Other Services 26 - Supplies and Materials 31 thru 33 - Acquisition of Capital Assets CHOOSE FROM: 2610 Provisions 2622 Tabulating Paper-Not Custom Printed 2623 ADP Recording Media 2624 ADP Software 2626 Test of ADP Software and equipment 2631 Drugs, Medicines and Chemical Supplies 2660 Operating Supplies and Materials ANSWER WITH BUDGET OBJECT CODE BOC: 2631 Operating Supplies and Materials BOC’s can be limited to certain CP’s. Don’t automatically accept the default

  41. Select DELIVERY SCHEDULE: Select LINE ITEM NUMBER: COMMITTED (ESTIMATED) COST: 16000// DATE COMMITTED: TODAY// (OCT 10, 2010) TRANSACTION BEG BAL: 16000.00 Select SUB-CONTROL POINT: EST. SHIPPING AND/OR HANDLING: 40 DELIVER TO/LOCATION: Bldg.40 JUSTIFICATION: 1>Gauze Bandages to contain bleeding when taking blood for tests 2> EDIT Option: REQUESTOR: ORIGINATOR OF REQUEST:

  42. COMMENTS: 1> Would you like to review this request? No// (No) Current Control Point balance: $1007426.00 Estimated cost of this request: $16000.00 Is this request ready for approval? Yes// (Yes) Would you like to enter another request? YES// n (NO)

  43. ENTER A TRANSACTION REPETITIVE Select Control Point Clerk's Menu Option: Process a Request Menu New 2237 (Service) Request Edit a 2237 (Service) Copy a Transaction 1358 Request Menu ... Print/Display Request Form Change Existing Transaction Number Repetitive Item List Menu ... Cancel Transaction with Permanent Number Requestor's Menu ... Item Display Vendor Display Outstanding Approved Requests Report Select Process a Request Menu Option: NEW 2237 (Service) Request

  44. Select FISCAL YEAR: 11// Select QUARTER: 1// Select CONTROL POINT: 060 FISCAL SVC 0160A1 10 0100 010042100 1) 688-SURGERY PRIMARY 2) 688-LAB PRIMARY Select INVENTORY POINT: (1-2): 2 688-LAB PRIMARY This transaction is assigned transaction number: 688-00-3-060-0031 The form types 1358 and NO FORM are no longer used within this option FORM TYPE: ??? Choose from: 2 NON-REPETITIVE (2237) ORDER 3 REPETITIVE (PR CARD) ORDER 4 REPETITIVE AND NON-REP ORDER 5 ISSUE BOOK/INTERVAL ISSUE FORM TYPE: 3 REPETITIVE (PR CARD) ORDER

  45. CLASSIFICATION OF REQUEST: SORT GROUP: ??? DATE OF REQUEST: T// (October 5, 2010) REQUESTOR: Mickey Mouse REQUESTING SERVICE: ??? This is the name of the service that submitted this request. CHOOSE FROM: A&MM 90 BLIND REHABILITATION 122 CANTEEN SERVICE 133 ENDOCRINOLOGY RESEARCH 151E FISCAL 04 LABORATORY 113

  46. REQUESTING SERVICE: Laboratory 113 DATE REQUIRED: T+12 (Oct 17, 2010) PRIORITY OF REQUEST: ST// ??? This is the urgency or priority for this request. CHOOSE FROM: EM EMERGENCY SP SPECIAL ST STANDARD PRIORITY OF REQUEST: ST// STANDARD SPECIAL REMARKS: 1>These are special remarks. EDIT Option

  47. COST CENTER: ?? Select the appropriate cost center for this request ANSWER WITH COST CENTER CHOOSE FROM: 805600 Office of Director for Operations 820300 LAB COST CENTER: 820300 LAB SPECIAL REMARKS: 1>These are special remarks. 2> EDIT Option: VENDOR: ALLEN SYSTEMS GROUP VENDOR ADDRESS1: 3900 RESERVOIR ROAD// VENDOR ADDRESS2: SUITE 200// VENDOR ADDRESS3: VENDOR CITY: WASHINGTON// VENDOR STATE: DISTRICT OF COLUMBIA// VENDOR ZIP CODE: 20008// VENDOR CONTACT: MR. PRICE / VENDOR PHONE NO.: 202 555-5555

  48. Select LINE ITEM NUMBER: 1 LINE ITEM NUMBER: 1// ITEM MASTER FILE NO.: ??? ANSWER WITH ITEM MASTER NUMBER, OR SHORT DESCRIPTION, OR VENDOR STOCK #, OR NDC, OR NSN DO YOU WANT THE ENTIRE ITEM MASTER LIST? y (YES) CHOOSE FROM: 10 TEST ITEM #10 11 ETHER U/P: 1/BT 211 METHANOL U/P: 1/BT ITEM MASTER FILE NO.: 11 ETHER U/P: 1/BT 210 Would you like to see the procurement history for this item? NO// y (YES) A history for this item does not yet exist. NOTE: This item has a packaging multiple/unit of purchase of 1/BT BOC: ??

  49. Major budget object code classifications are: 10 thru 13 - Personal Services and Benefits 21 - Travel and Transportation of Persons 22 - Transportation of Things 23 - Rent, Communications, and Utilities 24 - Printing and Reproduction 25 - Other Services 26 - Supplies and Materials 31 thru 33 - Acquisition of Capital Assets ANSWER WITH BUDGET OBJECT CODE CHOOSE FROM: 2343 ADP Equipment Rental 2632 Other Medical and Dental Supplies BOC: 2632 Other Medical and Dental Supplies QUANTITY: 1 QTY BEG BAL: 1

  50. Select DELIVERY SCHEDULE: Select LINE ITEM NUMBER: COMMITTED (ESTIMATED) COST: 5// 100 $ 100.00 DATE COMMITTED: T+12 (Oct 17, 2010) TRANSACTION BEG BAL: 100.00 Select SUB-CONTROL POINT: DELIVER TO/LOCATION: Fiscal Office (02) JUSTIFICATION: 1>We're out of ether. 2> EDIT Option: ORIGINATOR OF REQUEST: MS. BEASLEY COMMENTS: 1> Would you like to review this request? No// (No) Current Control Point balance: $1007426.00 Estimated cost of this request: $100.00 Is this request ready for approval? Yes// N (No) Would you like to edit another request? YES// n (NO)

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