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Absence Management System Historical Leave Data

Absence Management System Historical Leave Data. Department of Human Resources Mary Gilmore Principal Analyst. Agenda. Purpose of the Absence Management System (System) About the System Historical Leave Data Clean-Up Absence Management System screen samples.

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Absence Management System Historical Leave Data

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  1. Absence Management SystemHistorical Leave Data Department of Human Resources Mary Gilmore Principal Analyst

  2. Agenda Purpose of the Absence Management System (System) About the System Historical Leave Data Clean-Up Absence Management System screen samples

  3. Purpose of the Absence Management System • DHR and CEO are implementing a Countywide absence management system. • Countywide go-live is June 30, 2012. • Bring consistency to the process of managing employees on leave. • Provide an automated “rules-based” system that applies the most current Federal, State, and County policies. • Replace all current manual entry systems to become the County’s system of record.

  4. Absence Management System • Instantly generate correspondence and leave packets to employees requesting leaves. • Feature a comprehensive log to establish an audit trail of all actions performed over the lifetime of the leave. • Send automatic tasks and reminders to Return-to Work Coordinators. • Allow for document storage and management, reducing the need for physical paper files. • Instantly generate department summary reports, eliminations the need for departments to produce and submit time-consuming monthly long-term leave reports.

  5. Historical Leave Data Clean-Up Department of Human Resources Silvia Quintanilla Countywide Family and Medical Leave Coordinator

  6. Reason for Leave Request

  7. Absence Management SystemEmployee Profile 1250.00

  8. Absence Management System Eligibility Review

  9. Historical Leave Data • Report includes: • Employees on leave from July 1, 2011 through March 15, 2012 , recorded in the Countywide payroll system. • Long-term leave absences as of February 29, 2012. • Leaves from March 16, 2012, through May 30, 2012, are not included in the pre-populated report and must be entered manually. • Each department must review and complete the required information for each employee leave. • Data must be accurate -- it will be used as the historical base for the Absence Management System, and will be used to determine eligibility for future leave requests covered by FMLA, Pregnancy Disability, etc.

  10. Historical Leave Example

  11. Historical Leave Data Report Add Two Columns • Add two columns to the right of the last column on your historical leave data report. • Add the RTW Coordinator employee number. • Add the RTW Coordinator first & last name.

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