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This document outlines the agenda for the Technical Team Meeting focused on Water and Sanitation (Watsan) held on June 11, 2010. Key topics include the introduction of Bappenas and AusAID, roles and protocols for new team members, updates on activities and funding, approval procedures, and the overview of the IndII initiative. The meeting aims to enhance collaboration and oversight of ongoing Watsan projects. Regular meetings will be scheduled to align with project needs and activity proposals. The focus will shift towards monitoring and oversight over the next 12 months.
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Technical Team Meeting Watsan TT Orientation 11 June 2010
Agenda Welcome and opening comments • Bappenas • AusAID Introduction and role of TT watsan (Andrew Dollimore) Orientation and protocols for new TT members (David Ray) • Introduction to IndII • Procuredures, communications, approvals protocols etc Activity Updates (Jim Coucouvinis, Lynton Ulrich)
Role of the IndII Technical Team To meet regularly with AusAID and the IndII managing contractor (MC) to discuss program progress review activity proposals, and more generally support the implementation of the facility
Scheduling and venue No set schedule, often driven by need for activity approval Usually, on average, one a month in 2009/10, With two TTs, timing will likely be one every 6 weeks or so Usually start at 10 am, or 2 pm and go for 2-3 hours...often followed by lunch or dinner Venue to date has been IndII (except for today) New ideas/modalities for TTs??
Technical Team focus To date focus has been on reviewing proposals this is due to the rapid scaling up of IndII beginning April/May 2009 in coming 12 month period we expect more emphasis on oversight and monitoring of existing activities Water and Sanitation TT activities Oversight of WSI activities (water and wastewater hibah, wastewater masterplanning) Review of Infrastructure Enhancement Grants (IEGs) in wastewater Oversight of existing IndIIwatsan activities Review of new proposals
Approval procedures Streamlined procedures: Initial Activity Requests (IAR) : for small activities, distributed through email for approval on a 5-day no-objection basis Activity proposals (AP): for larger activities, requiring review at a TT meeting Once approved, the MC then develops a detailed activity design and implementation plan for AusAID funding approval
Other key points Communications Various modalities used, most important is the partner-access database/website Hardcopy updates of summary sheets, monthly report, calendar Emails, activity updates, prakarsa Quorum: current requirement is for minimal 2 GOI TT members TT Meeting Agenda: distributed by IndII at least 3-4 days beforehand
