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Systems Roll-Out

Systems Roll-Out. Presented by: Valencia Daniel & Angela Irby Tuesday, November 17, 2009. Overview. Getting Started RFP Development (Request for Proposal) Project Analysis Scope Development Status Meetings Timelines/Milestones Implementation. Do you ever feel like this?.

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Systems Roll-Out

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  1. Systems Roll-Out Presented by: Valencia Daniel & Angela Irby Tuesday, November 17, 2009

  2. Overview • Getting Started • RFP Development (Request for Proposal) • Project Analysis • Scope Development • Status Meetings • Timelines/Milestones • Implementation

  3. Do you ever feel like this?

  4. Working With Your Project Manager • Systematic & Logical Process • Initiating • Planning • Executing • Controlling • Closing • People Skills • Software Skills

  5. Statistics • Only 34% of Projects Succeed • 43% of Projects Run Over Budget

  6. Getting Started • Define Project • Meet with Key Stakeholders • Importance of Buy-In • Organizing Your Team • Determine Key Players & Roles • Determine Project Budget

  7. Defining the Project

  8. RFP Development • Consultant • Key Questions To Ask • Manager and Employee Interviews/Surveys • Developing Project Requirements • Must-Haves • Wishes • Deal Breakers

  9. Project Analysis • Determine what you have • Importance of a Workflow Analysis • Where do you want to go? • Compare current to future process • How do you get there? • Project Plan – establish clear set of goals

  10. Scope Development • Detailed Analysis Meetings • Capture Details • Determine Manpower & Hours Requirements • Final Sign Off

  11. Status Meetings • Scope Creeping • Key Players’ Progress Reports • Current Status • Setbacks • Milestones • Future Tasks • Estimated Delivery Date

  12. Timelines/Milestones • Break project into manageable pieces • Use a tracking system for your processes • MS Project • Quickbase • Intellisys Project • OpenMind • Project KickStart

  13. Implementation • Pilot Group Testing • Processes Documentation • Training • Maintenance • Roll-out

  14. Reasons Projects Fail

  15. Summary • Getting Started • RFP Development (Request for Proposal) • Project Analysis • Scope Development • Status Meetings • Timelines/Milestones • Implementation

  16. Questions

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