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Certification Body Meeting

SQF. Certification Body Meeting. October 20 th , 2009 Guadalajara, Mexico. SQF CB Agenda. SQF program updates SQF Quickfire Guidelines for audit execution SQF Professional Updates 2010 SQF 1000 New CB document implementation Q & A Feedback session. Recent Updates to SQF.

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Certification Body Meeting

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  1. SQF Certification Body Meeting October 20th , 2009 Guadalajara, Mexico

  2. SQF CB Agenda • SQF program updates • SQF Quickfire • Guidelines for audit execution • SQF Professional Updates 2010 • SQF 1000 • New CB document implementation • Q & A Feedback session

  3. Recent Updates to SQF • Strong Growth in First Half 2009 • Growth of certifications in North America has grown by over 400% in 2009 to over 1500 certificates • Australia growth at over 20% to over 1800 registrations • Overall growth at 130% globally • SQF certificates now in 29 countries • SQF has now registered 357 auditors • Improvements in Audit Reports • Timelines – audit reports now due to supplier in 5 days, certificates in 45 days • Comments – every question must have justification of rating given

  4. SQF Program Updates (cont) • SQF 1000 5th edition posted August, 2009 • Category 4 available for both 1000 and 2000 • Final Criteria Document for Certification Bodies posted August, 2009 • Witness / supervised audits • Calibration of auditors • New Timeframes for audits and certificates • Joint checklist with ANSI and JAS ANZ

  5. SQF Program Updates (cont) • On-line Training / Exams • Implementing SQF 2000 Systems available the middle of September • Electronic application submission • September 1st launched for all individual registrations and re-registrations • Auditors, consultants and trainers • Registration and re-registration • 7-10 day turn around time

  6. SQF Registrations – January 09 • Total of 1963 registrations • Aus / NZ – 1385 • N.A. – 322 • A / P – 215 • S.A. - 15

  7. SQF Registrations – July 09 • Total of 3273 registrations • Aus / NZ – 1779 • N.A. – 1175 • A / P – 250 • S.A. – 35 • UK - 8

  8. SQF Registrations – October 09 • Total of 3822 registrations • Aus / NZ – 1896 • N.A. – 1591 • A / P – 268 • Latin Am. – 48 • Europe – 14 • Other - 17

  9. SQF – Site Survey Results – August 09 • Auditor showed professionalism – 95% • Auditor demonstrated expertise – 89% • Value in SQF support documents free download – 89% • Value in SQF standard free download – 86% • SQF audit is recognized by my customer – 83% • SQF report is a valuable resource – 81% Results are percent who agree and strongly agree

  10. SQF – Site Survey Results – August 09 (cont) • SQF audit captures food safety issues – 78% • Pre-assessment tool was a great value – 75% • CB was responsive to my needs – 73% • SQF was responsive to my needs – 44% • SQF audit requires me to only need 1 audit – 44% • Quickfire makes certification easier – 24% • Quickfire is a great value for my company – 24% • Quickfire is easy to use – 21% Results are percent who agree and strongly agree

  11. On-line Training Update • Participants - exams • 1730 Implementing SQF 2000 • 210 SQF Auditor exams • Survey results • Course met expectations – 90% • Content was appropriate – 93% • Instructor was effective – 88% • Course prepared me to effectively development and implement SQF Systems within my facility – 82%

  12. SQF Australia Representation • SQFI has entered into an agreement with Advancing Food Safety Pty Ltd (AFS) to represent the SQF program in Australia and Asia • Contract starts August 15th, 2009 • Main objectives of Regional Representative • Support Australian SQF Stakeholders • Grow SQF in new Asia / Pacific markets (China, Japan) • The SQF Representative role will be independent of AFS’s other training and conference activities.

  13. Priorities for Regional Representative • Set up support infrastructure • Web page news • China presentation in September • Road shows • Conferences participation • Retailer meetings • Marketing efforts

  14. Guidance on Audit Execution - Draft • Documentation review audits: .5 to 1.0 days • Facility assessment audits • <50,000 sq ft. : <50 employees, 1-2 FSP: 1 day • 50,000 – 200,000 sq ft. 50-200 emp: 2-4 FSP 2 days • 200,000 – 400,000 sq ft 200-500 emp: 4-6 FSP 3 days • >400,000 sq ft : >500 emp, >6 FSP 4 days+ • Report writing .5 day

  15. SQF Quickfire Updates • August 2009 release • Buyer Module for SQF Quickfire • Buyer profile in Quickfire • Buyer access to supplier data once supplier chooses buyer • Buyer automatic notification of supplier certification status change • SQF 2000 audit checklists available in Spanish

  16. SQF Buyer Module - Reports • SQFI Audit Report • Scored audit report (document review or facility assessment) • Ability to filter audit reports • Show entire report • Show only non-conformances • Audit Response Details • Raw data of the audit report • Exportable to excel for data management

  17. Buyer Report – SQFI Audit Report

  18. SQF Buyer Module – Reports (cont) • Corrective action plan • Access all corrective action responses from supplier • Track status of all correction actions • Exportable to excel for data management

  19. Buyer Report – Corrective Action Plan

  20. Service Pack 4 (Nov 2009)Highlights & Contents Site Registration & Re-Registration New Audit Workflow Audit Annotation Check In/Out Detailed list of SP4 Contents Service Pack 5 (Qtr 1 2010) Draft contents SQFI Quickfire Roadmap

  21. Site Registration & Re-Registration (i) Sites now need to re-register annuallyBefore a site registration expires its registration will need renewing. Do NOT confuse Site Registration status with Certificate status.Note that a sites first Registration Expiry date is created when they are first Certified and is set as the same date as the Certification Expiry date. (This could be 18mths after the site has originally registered) From this point there is no relationship between the Certification and the Site Registration cycle.

  22. Site Registration & Re-Registration (ii) • Control points in place where a Sites Registration has expired • A sites certification and associated data is removed from Level 1 report and other reports • Expired sites displayed with strikethrough and access removed for the sites profile on Quickfire Office for the CB and Site users. • The sites data would also be filtered out of any reports available to users via Quickfire Web Reports. Note that: Existing PAF uploads would be permitted At any point during the Registration Renewal Period or after the Site has Expired the Site can be re-registered.

  23. Site Registration & Re-Registration (iii) Support for; Multiple registrations or re-registrations to be paid for in one single transaction Request for payment by invoice

  24. New Site Registration Site

  25. New Audit Workflow Main Points; Audits can be set for Re-Schedule and Due Date updated in PAF Reader Audits can be cancelled Audits can be go between Auditor review & - Under Review many times to assist in the Audit Review process prior to releasing to the Supplier

  26. Audit Annotation Annotations are a means for the Auditor and the CB file reviewer to communicate throughout the file review process. Annotations are only available to the CB users and Auditors and are not on Audit reports or available to the Site Users. Questions with annotations are highlighted in the tree.

  27. Audit Check In/Out Required due to users now being able to complete an audit entirely online the check In/Check Out feature ensures Audit Data integrity and that no edit conflicts can occur. When a PAF is created it is automatically Checked out. When an Audit is to be edited online via the Online Audit Data View it must first be Checked out for edit. The following icons are relevant to this new feature:

  28. SP4 Contents (i)

  29. SP4 Contents (ii)

  30. SP5 Draft Contents (i)

  31. SP5 Draft Contents (ii)

  32. SQFI Quickfire Roadmap PAF Reader Professional With the introduction of addendums there may be a requirement for Auditors to open more than one audit and complete in parallel. PAF Reader Professional is soon to be developed that will support this. Note PAF Professional will have additional features and a small licence fee may be required for its use. Pocket PAF Reader Pocket PAF Reader will allow PAFs to be opened on a Pocket PC device PaffletsA Pafflet is a section of a PAF. A PAF may be diseminated into 2 or more Pafflets to allow different auditors to complete a large audit simultaneously.

  33. SQFI Quickfire Roadmap PAF Reader Auto Save PAF Reader to auto save. Pre-defined CA Deadlines based on Primary Repsonse Would set a CA deadline to now() plus x days based on response intensity. Batch Certification ProcessSupport for Multi-site Certifications – so that many Certificates can be set up for a Suppliers linked child sites on block.

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