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Board Members: David Flint, President. Ross McDonald, Vice President.

Board Members: David Flint, President. Ross McDonald, Vice President. Tony Wason, Secretary and President Elect. Mike Englefield, Treasurer. Max Lee, Rosie Murphy, Ian Thomas, Roger Male, John Skinner David McFarlane. Rotary Club of Eltham. Review of the Committee Goals for 2008/9

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Board Members: David Flint, President. Ross McDonald, Vice President.

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  1. Board Members: David Flint, President. Ross McDonald, Vice President. Tony Wason, Secretary and President Elect. Mike Englefield, Treasurer. Max Lee, Rosie Murphy, Ian Thomas, Roger Male, John Skinner David McFarlane

  2. Rotary Club of Eltham Review of the Committee Goals for 2008/9 December 12, 2008

  3. Administration Committee Committee Membership Roger Male, Chairman Tony Wason Mike Englefield David Flint John Lewis, Sergeant Gary Williams, Program Neville Emerson Archivist

  4. Administration Committee Long Term Goal • Maintain a committee that will develop and oversee the required records, processes, and procedures to ensure that the Club meets all of its administrative and financial obligations to District 9790 and Rotary International and are designed to ensure the smooth running of the Rotary Club of Eltham.

  5. Administrative Committee Short Term Goals • To appoint an “Archivist” to collect, catalogue and store the Club’s history.

  6. Administrative Committee Short Term Goals contd. • To ensure that all current and past member records held by District 9790 and Rotary International are as accurate as possible.

  7. Administrative Committee Short Term Goals contd. • To review the Club’s current practices with respect to the Constitution and By Laws of the Club. • To identifyareas of non compliance and propose solutions.

  8. Administrative Committee Short Term Goals contd. • To review the secretarial duties and treasury duties in line with District 9790’s and Rotary International’s requirements and Australian Corporate obligations. • To review the Sergeant’s duties.

  9. Administrative Committee Questions

  10. Foundation Committee Committee Members David McFarlane, Chairman Bob Wortley Les Coath Gabor Tamas

  11. Foundation Committee Long Term Goal • To maintain a Committee that understands and supports the objectives of Rotary Foundation.

  12. Foundation Committee Short Term Goals • Ensure that the Committee understands Foundation’s Objectives and is committed to its financial support • That each month a short information piece on some aspect of Foundation is included in the “Bulletin”

  13. Foundation Committee Short Term Goals contd. • To raise the incremental US $1000 as the Club’s contribution to the “Microsoft Challenge” in each of the next 3 years. • To encourage continued contribution to the “Every Rotarian Every Year” initiative to the extent that 70% of our Club membership will subscribe

  14. Foundation Committee Short Term Goals contd. • To canvas and gauge interest in GSE and Ambassadorial Scholarships. • To appoint a standing committee to consider all aspects of Paul Harris Fellow awards in our Club.

  15. Foundation Committee Questions

  16. Marketing & CommunicationsCommittee Committee Members Rosie Murphy (Chairman) Ian McPherson Gordon Birch Jimmy Phillips Robert Reardon Sue Schreiber Pago Samson Sponsorship: Ken Paynter

  17. Marketing and CommunicationsCommittee Long Term Goal • To develop a Marketing and Communications Committee that will continually strive to display the Club to the local community in the most advantageous manner, in order that it attracts and retains members, sponsors and supporters. • The current committee is working hard to achieve a set of goals as set our earlier in the financial year. They are successfully adding to our PR initiatives.

  18. Marketing and CommunicationsCommittee Short Term Goals • To publish a weekly “Bulletin” that will inform the Club’s members, associates, supporters and sponsors of the Club’s activities and broadcast the ideals of Rotary to the local community • We believe the bulletin is working well and adding to the knowledge of all members in regards to our active projects and the various project groups of Rotary. • To review the possibility of a 1/4ly issue • This project is still on the agenda

  19. Marketing and CommunicationsCommittee Short Term Goals cont. • To find the resource to enable the Club’s website to be updated monthly. • We have touched base with the Interact group who have expressed an interest in assisting. This was on hold while the Interactors worked on their major projects associated with the festival. The website was updated last on November 28th.

  20. Marketing and CommunicationsCommittee Short Term Goals contd. • To ensure that the Club is always represented to the Community in the most advantageous way to demonstrate the merits and benefits of Rotary. Including but not limited to; • Signage and advertising (SEE NEXT SLIDE) • Stationery and other marketing properties – stationery, including with compliments slips have been ordered and utilised. This also includes consistence in all branding such as advertising and certificates etc. • Apparel - quotes being obtained.

  21. We have achieved the following advertising in the last 6 months: 10 street banners for festival (ECCI) 3 large festival banners at discounted rate 1 full page advert in leader (FREE – sponsorship) 1 half page in the Community News 5 half page adverts in the Diamond Valley Leader (Festival. Paid) 1 full page advert in DVL (Festival. Paid) Inclusion in 4 ECCI half page adverts (ECCI) 4 Editorials in the DVL – (FREE) Interviews and promotions on Plenty Valley FM. Festival listing in RACV Magazine Festival listing in Rotary Downunder Magazine Signage is being arranged with CFA on Main and Bridge St corner = 35 advertisements in 6 months.

  22. Marketing and CommunicationsCommittee Short Term Goals cont. • To investigate ways of working with District 9790 and Associated Clubs to leverage marketing opportunities • We are liaising with Diamond Creek and Greensborough to obtain best priced advertising in local media.

  23. Marketing and Communication Committee Questions

  24. Membership Committee Committee Membership Max Lee, Chairman Ken Paynter Frank Lynch Ross McDonald Gill Victor

  25. Membership Committee Short Term Goals • To establish an efficient protocol to introduce, invite, and induct new members to our Club. In progress. Clayton and John were inducted using procedures to be further fomalised. All membership collateral was available • To liaise with fellow Chairs and Board Members to identify those member classifications and characteristics required by the committees to meet their Goals. In progress.

  26. Membership Committee Short Term Goals contd. • To replace members lost to the Club by natural attrition. We have inducted 3 new members so far this Rotary year having “lost” 3

  27. New Generations Committee Committee Members John Skinner, Chairman Ian McPherson Terry Wilson Resigned from the Club Ian Toohill Interact

  28. Membership Committee Questions

  29. New Generations Committee Long Term Goals • To double the membership of the Rotoract Club of Diamond Valley. • To maintain 2 Interact Clubs in our area. • To create a greater awareness of New Generation Programs in our local community.

  30. New Generations Committee Questions

  31. Service Committee Committee Members Ian Thomas, Chairman Gary Williams, Vocational Gil Aussems, Community (attending to unforseen business issues) Kevin Hadingham, International (assigned overseas) Peter Roden, Aquabox Rob Kilcullen, Festival

  32. Service Committee Long Term Goals International • Identify plan and develop appropriate international projects in our region • Provide a range of opportunities to engage Eltham Rotarians, on and off shore • Involve at least 1 “hands on” Club team in an international project each year.

  33. Service Committee Long Term Goals, contd. International, cont. • Provide funding for these projects including the use of “matching grants” where possible.

  34. Service Committee Long Term Goals, contd. Community and Vocational Service • Identify, plan and develop appropriate projects in our community. • Undertake at least 1 major “hands on” community project per year. • Provide sufficient funding for these projects including the use of District Simplified Grants. • Review successful past projects

  35. Service CommitteeProgress and Achievements International • Sherkan Village Project Phase 2 • RAM • Friendship Exchange • Budaka Uganda Project • Fiji Rotahomes K2 Project • Aquabox • RAWCS

  36. Service CommitteeProgress and Achievements Community • Drought Relief • Kangaroo Ground Observation Point • Sheltered House Project • Sound Shell • Brinkotter Award • Food Share • Pride of Workmanship award • Funds Dispersal

  37. Service Committee Questions

  38. General Business Are there any other questions or comments?

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