PUPIL ACCOUNTING TRAINING 2012

1. PUPIL ACCOUNTING TRAINING2012

2. 2012-2013 Updates • Age Changes for Kindergarten • 2013-2014 Age 5 Before November 1 • 2014-2015 Age 5 Before October 1 • 2015-2016 Age 5 Before September 1 * Waiver will be available for parents

3. Kindergarten FTE • Full Day Kindergarten is required for full FTE

4. Days and Clock Hours • The new minimum amount of Days is 170 • It is not allowed to offer fewer days than offered in 2009-2010

5. Experiential Learning/LINKS • The Links program is available for all pupils with an IEP - not just for pupils with Autism Spectrum Disorder (ASD) • Must use Experiential Form

6. Dual Enrollment • Now open to grades 9-12 (as of May 15, 2012 - Senate Bill 710) • Must be enrolled in at least one class at the district. May be a virtual class • Students are limited to 10 college courses during high school: • If 9th grader – 2 in first 3 years, 4 in senior year • If 10th grader – 2 in year 1, 4 in years 2 and 3 • If 11th or 12th grader – not more than 6 per year • Qualifying scores for each subject area component of a readiness assessment that indicate readiness to enroll in a postsecondary course in that subject area under this act. ** If nonpublic school student, Treasury to pay prorated % of statewide pupil‐weighted average foundation allowance http://www.michigan.gov/documents/mde/PSEOA_cte_396672_7.pdf

7. School of Choice • Requirements under 105 and 105C are identical, except for enrollment of special education students. • By 2nd Friday in August, provide notice of: • Dates of application period • Grades, schools and special programs, if any, for which applications will be accepted • If limited number of positions, how many * Must complete School of Choice Forms

8. Early Childhood 1754 Programs • The auditor will now look at the calendar as a “schedule”. If the student is absent on a Thursday, the student must return to a Thursday within the 30 day count period. ** See handout Early Childhood 1754 for FTE Calculation

9. Section 25 • New School Aid Bill allows all districts and PSA’s to claim funding on a daily basis. • After Count Day, districts may claim FTE for the days they educate the student. FTE will be pro rated based on 180 days • Must notify the sending district and complete the section 25 form and submit to ISD auditor • Please send forms by the 1st of each month with a copy of the student’s schedule and enrollment documentation and proof of attendance (1 week)

10. Teacher Interviews • Teacher interviews will be required as part of a field audit • The purpose of the interview is to inquire whether they are aware of any inappropriate alterations of their attendance records or any of the other teachers’ attendance records • The % of teacher interviewed will be based upon the Population 1 sample

11. Seat Time Waiver Forms • New form to be completed at the end of each semester

12. Civil Rights Data Collection(CRDC) • Every school district in the nation is required to report for this collection (Locals, Charters, ISD’s --- anyone who submits students in MSDS) • The purpose is to obtain data related to the nation’s public school districts and elementary & secondary schools’ obligation to provide equal educational opportunity • The data being submitted is from the 2011-2012 school year.

13. Where to Start ??? The CRDC is organized into two parts: • Part 1 and LEA Form Part 1 will be based on a district-chosen count date between September 27 and December 31, 2011. (Fall Count Day - October 6, 2011) • Part 2 and LEA Form Part 2 will be a cumulative count for the entire year. ** LEA Local Education Agency (your district)

14. General Info on CRDC • Students should be counted according to the definitions and rules provided in the CRDC Table Layouts posted by the federal government • Students should be counted at their attendance school • Counts by race/ethnicity are unduplicated counts, i.e. they are only counted in one race/ethnicity category • Student counts in the rows for IDEA, Section 504 Only, and LEP are unduplicated counts (only counted once) except that a student cannot be counted in both 504 and in the IDEA column • Remember…you are reporting for EACH building in your district

15. What is being collected? General Category • Race/Ethnicity • Students with Disabilities • For Part 1, students should be counted as IDEA if they had an active SE record on district selected Count Date. • For Part 2, students will be counted as IDEA if they had an active SE record at any point during the school year. • Section 504 Only • Part 1, student had active 504 record on Count Date. • Part 2, student had active record at any point during the school year. • LEP

16. What is being collected (cont.) Part 1 LEA Form: • LEA-Level Counts of Schools • Total number of students served in the LEA’s schools • The number of students who are awaiting initial evaluation for SE programs and related services under the Individuals with Disabilities Education Act (IDEA) • Desegregation Order or Plan

17. What is being collected (cont.) Part 1 LEA Form (cont.): • Kindergarten Daily Length • Pre-Kindergarten Daily Length • Pre-Kindergarten Eligibility • Pre-Kindergarten Age for Non-IDEA • Harassment and Bullying Policy • Level Comments Screen

18. What is being collected (cont.) Part 1 School Form: • Grades Offered • Characteristics • Magnet School Detail • Alternative School Detail • Student Enrollment • Student Enrollment: Early Childhood and Pre-Kdg. • Gifted/Talented Programs • Students who are LEP • Students with Disabilities Served Under IDEA

19. What is being collected (cont.) Part 1 School Form (cont.): • Students served under Section 504 but not served under IDEA • Number of Classes in Math • Enrollment in Algebra I in Gr 7 or 8 • Enrollment in Algebra I in Gr 9 or 10 • Enrollment in Algebra I in Gr 11 or 12 • Enrollment in Geometry in Gr 7-12 • Enrollment in Algebra II • Enrollment in Advanced Mathematics • Enrollment in Calculus

20. What is being collected (cont.) Part 1 School Form (cont.): • Number of Classes in Science • Enrolled in Biology • Enrolled in Chemistry • Enrolled in Physics • Enrolled in Science Courses & International • Baccalaureate Diploma Program

21. What is being collected (cont.) Part 1 School Form (cont.) • Enrollment in AP (Advanced Placement) Courses • How may different AP Courses offered? • Are students allowed to self-select? • Enrollment in at least one AP course • Enrollment in AP Mathematics • Enrollment in AP Science • Enrollment in AP Foreign Language • Enrollment in Other AP subjects

22. What is being collected (cont.) Part 1 School Form (cont.): • Single Sex Academic Classes (Y/N) • If Yes, Single Sex Academic Classes in the School (totals) • FTE of Classroom Teachers • Teacher Years of Experience • School Counselors • School Level Form Comments Screen

23. What is being collected (cont.) Part 2 LEA Form • General Ed Development (GED) Preparation Program (Y/N) • Participation in LEA Operated GED Program • GED Credentials Earned • Level Optional Comments Screen

24. What is being collected (cont.) Part 2 School Form • Students who passed Algebra I in Gr 7 or 8 • Students who passed Algebra I in Gr 9 or 10 • Students who passed Algebra I in Gr 11 or 12 • SAT & ACT Test Participation • Students who took the SAT or ACT • Students who took AP exams for some AP courses taken • Students who took AP exams for all AP courses taken • Students who took AP courses but took no AP exams • Students who passed all AP exams taken • Students who passed some AP exams taken • Students who passed no AP exams taken

25. What is being collected (cont.) Part 2 School Form • Retention of Students in Gr K • Retention of Students in Gr 1 • Retention of Students in Gr 2 • Retention of Students in Gr 3 • Retention of Students in Gr 4 • Retention of Students in Gr 5 • Retention of Students in Gr 6 • Retention of Students in Gr 7 • Retention of Students in Gr 8 • Retention of Students in Gr 9 • Retention of Students in Gr 10 • Retention of Students in Gr 11 • Retention of Students in Gr 12

26. What is being collected (cont.) Part 2 School Form • Interscholastic Athletics (Y/N) • Interscholastic Athletics Totals • Pre-Kindergarten Suspension and Expulsion (only one) • Pre-K Suspension and Expulsion (multiple) • Pre-K students expelled • Discipline of Students w/o disabilities: • Corporal Punishment (Y/N) • Corporal Punishment (Totals) • One or More In-School Suspensions (Y/N) • One or More In-School Suspensions (Totals)

27. What is being collected (cont.) Part 2 School Form • Discipline of Students without Disabilities (cont.) • Only One Out-of-School Suspension (Y/N) • Only One Out-of-School Suspension (Totals) • More than one Out-of-School Suspension (Y/N) • More than one Out-of-School Suspension (Totals) • Expulsions with educational services (Y/N) • Expulsions with educational services (Totals) • Expulsions without educational services (Y/N) • Expulsions without educational services (Totals) • Expulsions Under Zero Tolerance (Y/N) • Expulsions Under Zero Tolerance (Totals)

28. What is being collected (cont.) Part 2 School Form • Discipline of Students without Disabilities (cont.) • Referral to Law Enforcement (Y/N) • Referral to Law Enforcement (Totals) • School Related Arrest (Y/N) • School Related Arrest (Totals)

29. What is being collected (cont.) Part 2 School Form • Allegations of harassment or bullying on the basis of Sex, Race and Disability • Students reported to have been Harassed or Bullied on basis of sex, race or disability • Students disciplined for Harassment or Bullying on basis of sex, race or disability

30. What is being collected (cont.) Part 2 School Form • Non-IDEA students subjected to restraint or seclusion • IDEA students subjected to restraint or seclusion • Instances of Restraint or Seclusion • Teacher Absenteeism: FTE of teachers who were absent more than 10 days of the school year • School Finance Data • Report school-level expenditures that are associated with regular K-12 instruction, instructional support, pupil support, and school administration. • School Finance Data Teachers Only • School Form Level Comments Screen

31. References • CRDC Website http://www.crdc2011.org/Security/Home.aspx • Table layouts • Definitions • CRDC Contact Information • The FAQ document can be accessed by clicking the FAQs / Additional Resources tab on the toolbar at the top of the CRDC website www.crdc2011.org

32. 2012 – 13 COUNT DATES • October 3, 2012 • February 13, 2013

33. Requirements for Membership • Pupil must have enrolled in the district prior to or on the count date. The pupil must be present on the count date. • If absent on the count day, the district must verify the pupil return to school for all class periods for instruction. • If the absence was excused – • Must attend within 30 calendar days • If the absence was unexcused – • Must have been enrolled and in attendance prior to count day and must attend within 10 school days.

34. Enrollment Reminders • Birth Certificate • Must not refuse to enroll a pupil because parent did not provide a birth certificate • Can use a Birth Affidavit ** Please see the Enrollment Process Handout for more information

35. Required Documentation - Reminders • Building alpha list must be signed by the principal in INK • Attendance must be taken every day • Seat Time Waiver Documentation: • 2 way communication each week & 10 logins within the 30 day count period

36. Home Based • Students that have been suspended or expelled as a result of disciplinary action (Section 5C) • If expelled under local district policy: • Pro-rata FTE based on service provided • Must provided at least 2 non-consecutive hours of pupil instruction per week by a certified teacher • Expelled under Mandatory Expulsion : • Eligible for full FTE • Must provided at least 2 non-consecutive hours of pupil instruction per week by a certified teacher

37. Homebound/Hospitalized • Must have note from Dr. • Once notified by parent with note, the district must make arrangements for homebound service within 3 days. The services must begin within 5 days • 2 - 45 minute sessions per week • 2 - 1 hour sessions per week if special ed

38. Virtual Classes • All students K-12 are allowed to take 2 virtual classes per year • Must appear on the Virtual Enrollment form (LL) • Computer or internet courses provided at the school during the school day as part of the pupil’s class schedule, while the pupil is in attendance in the building, poses no problem for pupil accounting because the pupil is in regular daily attendance • A certificated teacher employed by the school district must be present in the classroom • The number of courses taken, through the computer or the internet, at the school with the certificated teacher present are unlimited • The course is counted in the same manner as any other in-district course

39. Self Scheduled Virtual Class • Student must be present on count day during the period the class is assigned. • Please provide proof of log in signed and dated by mentor and student • Must log in on count day and 9 additional times during the count period • Limited to two courses per year • Must assign an onsite mentor

40. Seat Time Waiver • Must log in on count day and 9 additional times during the 30 day count period • Must have two way communication weekly with mentor teacher • This documentation needs to be sent with desk audit packet: • Copies of email correspondence • Phone log and detailed summary of communication • Skype- detailed summary of communication • Face to Face- detailed summary of communication • Seat time waiver students must have a schedule and must be submitted with the desk audit packet

41. Reduced Schedule Students • Grades 9-12 • Parents must sign form stating it is in the student’s best interest • Must be enrolled in not less than 80% of the minimum hours required • May not grant a reduced schedule for the following: • The local school district collectively enrolled an entire class or category of pupils on a reduced schedule basis. Reduced schedules must be considered on a case-by-case basis. • The local school district granted a reduced schedule because the pupil needed less than the minimum hours to earn enough credits to graduate. • The local school district established an alternative education program where each pupil in the program was separately judged to need a reduced schedule. Each program must offer the minimum required hours, except an alternative education program may apply to the Department for a waiver of the days and/or hours requirement. • A reduced schedule cannot be granted, by a district, because there was an insufficient number of classrooms or certificated teachers to enroll a group of pupils in a class.

42. Work Based Learning • A training agreement must be in place by Count Day  Verification of Worker’s Disability Compensation and General Liability Insurance • An important requirement of the training agreement for both paid and unpaid students is that there must be verification from the employer that they carry both worker’s compensation insurance and general liability insurance. To verify workers’ compensation • Call the Michigan Department of Energy, Labor and Economic Growth, Workers’ Compensation Agency at 1-888-396-5041 or access the web site at www.michigan.gov/wca and click on “insurance coverage look up”. • The above website does not provide general liability insurance, this information must be verified directly with the employer.

43. Training Plan • The district must have a written training plan in place by count day. • A list of performance elements that contribute to the pupil’s progress toward a career objective. The performance elements/job skills shall be used to assess the pupil’s progress. New goals each 9 weeks • Identification of the academic course(s) that generate credit toward a high school diploma in which the pupil is currently enrolled or was previously enrolled in that relates to and prepares the pupil for job placement

44. Visitation Plan • Every 9 weeks a visitation by a certified teacher must be made. At the visitation: • Monitor the progress of the pupil’s skills • Verify the pupil’s attendance • Evaluate the site in terms of health, safety, and welfare of the pupil

45. Links now called Peer to Peer • It is still a peer-to-peer support elective course/credit program that incorporates applied (experiential) learning in a non-traditional manner

46. MODEL 1 • General education elective taught by a special education teacher who is general education certified in the grade level of the elective • Pupil with an IEP is enrolled in a special education program and the PEER TO PEER pupil is enrolled in a general education elective course taught by a special education PEER TO PEER teacher and is receiving an elective course grade in a general education class called PEER TO PEER

47. MODEL 2 • General education elective for pupils with an IEP taught by a PEER TO PEER teacher certified in general education in the grade the elective is offered • General education elective for a pupil with an IEP who is enrolled in a general education content course (i.e.. pre-algebra) and the PEER TO PEER pupil is enrolled in a general education content course called PEER TO PEER

48. MODEL 3 • General education elective for pupils with an IEP taught by a general education teacher who is also teaching a general education content course • The general education teacher instructs, and assigns grades for two separate inter-related courses at the same time. One is the general education content course in which the pupil with an IEP is enrolled and the other is the PEER TO PEER elective which the general education PEER TO PEER pupil is enrolled

49. MODEL 4 • General education elective for pupils with an IEP taught by a special education teacher who is also teaching a special education program • The special education teacher instructs and assigns grades for two separate inter-related courses at the same time. One is the special education program in which the pupil with an IEP is enrolled and the other is general education elective PEER TO PEER course which the general education pupil is taking

50. GAD The GAD window is July 23 - September 21