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This comprehensive guide outlines the proper format for writing business letters, adhering to typical standards suitable for high school students. It includes detailed instructions on center page alignment, vertical page layout, line spacing adjustments, and paragraph spacing. Essential components such as the return address, current date, inside address, salutation, body, complimentary close, and writer's details are all clearly defined. Additionally, punctuation styles—open, mixed, and modified block—are explained for clarity in professional correspondence.
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WP Unit 2 - Letters Computer Technology Weber High School
Full Block Business Letter Format Guide Center Page Vertically Page Layout tab, Page Setup more button Layout tab, Vertical Alignment to Center • Change line spacing to 1.0 • Remove space after paragraphs 110 S 400 E Return address—address of person sending letter (use only WITHOUT letterhead) North Ogden, UT 84414 September 13, 2011 Current Date—spell out (i.e. March 26, 2010) QS – 4 Enters Mr. John Doe Inside address—address of person receiving the letter 500 N Main Salt Lake City, UT 84444 DS Dear Mr. Doe Salutation DS BODY— Do not indent ¶ DS between DS DS Sincerely Complimentary Close QS Jane Smith Writer’s name President Writer’s title DS chc Typist’s initials—only include if NOT from you; lowercase, no punctuation DS Enclosure Enclosure notation—if you are sending something with the letter
Punctuation Styles Open Punctuation: No Punctuation after Salutation or Complimentary Close Example: Dear Mr. Jones Sincerely Mixed Punctuation: Salutation followed by colon Example: Dear Mr. Jones: Complimentary Close followed by comma Example: Sincerely,
Modified Block Style Center Page Vertically Return address, Date, Complimentary Close, Writer’s Name, Writer’s Title BEGIN at the center—use TAB!
