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Welcome!

•. •. •. •. •. •. Intro. Payroll. Employee Services. •. ESS Timesheet. General Ledger. ViewChoice Reports. Security. Getting Started. Welcome!.

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Welcome!

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  1. • • • • • • Intro Payroll Employee Services • ESS Timesheet General Ledger ViewChoice Reports Security Getting Started Welcome! Online Employer’s unique, proprietary technology empowers employers and, for the first time, their employees while streamlining all of their HR efforts. In addition to being a valuable enrichment to PayChoice, Online Employer offers total control over securityfeatures and customized modules for each tier of users. We invite you to tour Online Employer and see for yourselfthe advantages of this secure and simple Internet-based payroll system at your own pace. Please click above to fast forward to a specific feature, or right-click to the next slide to move through the demo in order.

  2. Introduction - Welcome Screen When you visit onlineemployer.com,this screen will greet you. Or, login from your payroll processor’s web site to access Payroll, Timesheet, Employee Services, General Ledger and Report downloads. From here, you may use your username and password to log onto the site. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  4. Introduction - Online Employer Home Once you are logged in and haveclicked on the Home tab, you willhave the opportunity to choosewhich of the Online Employerservices you would like to use. Click on the appropriate tab to choose the service, then click on the company whose payroll information you would like to edit. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  6. Instant Processing • Customizable Information • No Duplication of Data • No Tables Out-Of-Sync • All the Benefits of PayChoice Online combined with Online Employer’s Multi-Tiered Security Click Here To Continue

  7. Payroll - Main Screen Once you have clicked on the Payrolltab, another window will pop up.This screen will greet you. From here, you may view informationon the current pay period and othertopics, or you may use the menu onthe left side of the screen to navigatethrough the module. Payroll is the most comprehensive and popular module used for Online Employer. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  9. Payroll - Employer - Switch My View You may sort the way employee information is viewed from this screen. Employee information can be sorted by clock #, last name, employee # or within division, department, group, hourly rate, name, or pay frequency. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  11. Payroll - Employer - Employees When you click on the Employees tab, a screen with a list of employees for the company will greet you. From here, you may view a list of employees organized by division and select an individual employee to edit their payroll. (click Next to continue) (Click screenshot to zoom in) Next Home Back

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  13. Payroll - Employer - Employees (Part 1) New Employee Takes you through a Wizard that allows you to add a new employee into the system. Demographics Keep on top of an employee’s information with a simple form. Use all of the collected information to print a W-9 form directly from this screen. Job Info Keep/change information such as an employee’s job title, clock number and labor allocations here. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  17. Payroll - Employer - Employees (Part 2) Additional Info Custom HR fields allows you to edit/change additional information such as static personnel data, emergency contact, 401K, and more with up to 124 customizable fields available. Salary Keep track of an employee’s salary, hourly rate, hours worked, pay rate history and more. Deductions View an employee’s deductions, see how much is being taken out of each paycheck, add and/or schedule an employee’s future deduction and more. (Click screenshot to zoom in) (click Next to continue) Back Next Home

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  21. Payroll - Employer - Employees (Part 3) Taxes Determine which taxes are taken out of an employee’s paycheck, as well as set up additional taxes that need to be taken out. Direct Deposit Establish an employee’s Checking/Savings direct deposit and enter in their bank information. Pay Template Set up a template for any employee that keeps complex transaction settings for every pay period. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  25. Payroll - Employer - Payroll Once you have clicked on the Payrolltab, this screen will greet you. From this tab, you can pay employees and edit hours and dollars payroll information. Clicking on the Payroll tab will take you to the same screen as the Pay Grid. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  27. Payroll - Employer - Payroll (Part 1) Import Pay Data Import data from Timeclock .txt or .csv formats. Pay Grid View all salaried/hourly employees’ hours and rates on one simple screen, plus, see which employees have been paid and which have pay details set up. Pay Detail Handle more complex transactions and second checks by setting up pay detail input for any employee. Frequent overrides are easily accommodated. (click Next to continue) (Click screenshot to zoom in) Next Home Back

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  31. Payroll - Employer - Payroll (Part 2) Adjustments Write a Manual check separately from the current pay cycle, void an already issued check, or issue a pre-calculated check Calculator Use a third party calculator to calculate taxes on manual checks or double-check your tax withholdings. Totals Enter control totals and compare to computed totals to validate pay grid entry of all employees by pay period. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  35. Payroll - Employer - Payroll (Part 3) Dates View important dates such as the pay period start/end, check dates. Also confirm month, quarter & year end and more. Deductions View a list of active deductions scheduled this pay and customize selection for every pay cycle. Reports View a list of available reports and modify the selection scheduled. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  39. Payroll - Employer - Submit Payroll Once you have clicked on the Submit Payroll tab, another window will pop up. This screen will greet you. Our Payroll Submit Wizard will take you through the complete payroll completion process. It utilizes many of the same screens you have entered payroll information into previously so you can make final changes if necessary. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  41. Payroll - Employer - Submit Payroll (Pay Wizard - Part 1) Completed Payroll Entry Indicates you have finished entering your payroll information into the database and you are ready to proceed through the pay wizard. Review Pay/Don’t Pay Shows a complete list of paid/unpaid employees by divisions and uses the Pay Grid to display employee hourly, salary, and pay schedule information. Review Totals Review control totals and their variance. Click on the links to make changes directly from the Pay Wizard. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  44. Payroll - Employer - Submit Payroll (Pay Wizard - Part 2) Review Dates Review important payroll dates, stop direct deposit and deduction checks, view the company schedule and establish a check stub message. Review Deductions Review checklist of active deductions for the current pay period, make deductions inactive, view their frequency and note when certain deductions are taken out. Review Reports Review a list of available and permanent printable reports. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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  48. Payroll - Employer - Submit Payroll (Pay Wizard - Part 3) Pre-Process Preview Submit your payroll to the Pre-process calculations engine to review final payroll calculations before Submit. Submit Email to Processor Enter a message to the data center for special instructions or final review by the processing staff. Submit Payroll Finalize and submit your payroll. Send specific instructions to your service bureau from this screen if needed. (click Next to continue) (Click screenshot to zoom in) Back Next Home

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