1. Texas Division of Emergency Management: Welcome ! G-710 - Intro to Mitigation Planning

2. Texas mitigates through planning

3. What we plan to cover: Briefly Introduce and discuss legal basis for mitigation planning • Robert T. Stafford Disaster Relief & Emergency Assistance Act • Disaster Mitigation Act of 2000 • 44 Code of Federal Regulations §201

4. Introduce the tools: • Local Multi-Hazard Mitigation Planning Guidance • FEMA Crosswalk • To help you: • Organize your assets • Assess your risks • Develop your plan • Adopt your plan • Avoid the pitfalls to getting approved

5. WHO MUST HAVE A PLAN? The State Any local government must meet Federal mitigation planning standards in order to be eligible for most Hazard Mitigation Assistance grants.

6. Who is a Local Government? • County • Incorporated City • Public Authority • School District • Special District • Council of Governments • Regional or Interstate Government Entity • An agency or instrumentality of a local government • Indian tribe or authorized tribal organization

7. PRIVATE NON-PROFITS are exempt from Federal mitigation planning standards but Host jurisdiction must have approved mitigation plan

8. Yes… • SCHOOL DISTRICTS must participate in plan to qualify for mitigation grants • SPECIAL DISTRICTS must meet all planning standards • PUBLIC UNIVERSITIES must participate in plan to qualify for mitigation grants • INDIAN TRIBES must adhere to the tribal crosswalk

9. What can be accomplished with a local mitigation action plan?

10. Initiate and sustain interagency cooperation • Identify and implement mitigation actions • Identify and obtain funding for those actions

11. Interagency Cooperation at the State Level • State Hazard Mitigation Plan is created, evaluated, and updated by a 15-member team lead by a TDEM representative.

12. Identify and Implement Action Items • Identifying and implementing sustainable, feasible, cost-effective mitigation action items is the outcome of successful mitigation planning. • The rest of this course is geared to that goal: • Successful mitigation planning that results in successful mitigation.

13. Funding (the Incentives) Hazard Mitigation Assistance Programs

14. Your sources of funding for planning expenses • Hazard Mitigation Grant Program • Pre-Disaster Mitigation Grant Program • Flood Mitigation Grant Program (flood profile only) • Conditions of accepting Grant Money: • Period of Performance • Consistent Submittal of Quarterly Reports • Non-performance can result in truncation of grant and return of grant money

16. Will you be ready? • Knowledge of mitigation concepts • Support for mitigation planning and activities • Resources available for mitigation planning

17. Avoid the Pitfalls • Underestimating the process • Not having local buy-in • Not having the resources available • Not seeking guidance from reliable sources • Handing over all responsibility to a contractor

18. Meeting the Crosswalk Requirements In this course our intention is to teach to the crosswalk; By focusing on the required elements of the crosswalk; a plan has a better chance of passing State and FEMA approval; By addressing the recommended elements of the crosswalk, a plan has a better chance of being a comprehensive reference tool; Today, we are going to focus on the REQUIRED ELEMENTS. We call this getting the BASICS right. Build a solid foundation first.

19. Legal Framework (a brief run-down)

20. Stafford Act • §322 addresses mitigation plans • Last Amended in June 2007

21. Disaster Mitigation Act of 2000 • Works with Stafford Act to emphasize mitigation • Made mitigation planning a funding criteria for certain hazard mitigation grant programs

22. 44 CFR §201 • Local mitigation planning requirements are found here • All how-to guides or policies are based on 44 CFR §201.

23. FEMA Guidance • Interprets legal requirements of mitigation planning in 44 CFR • Developed as reference guide for mitigation planning activities

24. FEMA Crosswalk

26. FEMA Crosswalk

27. FEMA Crosswalk

28. FEMA Crosswalk

29. FEMA Crosswalk

30. FEMA Crosswalk

31. FEMA Crosswalk

32. FEMA Crosswalk

33. FEMA Crosswalk

34. FEMA Crosswalk

36. FEMA Crosswalk

37. FEMA Crosswalk

38. FEMA Crosswalk

39. Questions/Comments?

40. Getting Started Keeping on Track

41. Annex P of the Emergency Management Plan

42. Before we address the crosswalk, there are some things the plan developers should consider:Determining Your boundaries and participants

43. What type of plan will you develop? Ask yourself… Will this be a single-jurisdiction plan? or a multi-jurisdiction plan? Remember the two county policy

44. Two-County Maximum Policy Effective May 30, 2010, the State begin implementation of its “two-county maximum” policy on submittals of local mitigation action plans. This policy applies to both original and updated plans. The State originated this policy in response to a growing alarm over the cumbersome planning, review and approval cycle for regional plans. When the magnitude of the planning process expands with the size of the area, plans fail to gain timely State and FEMA approval. Although hazards do cross city limits and county lines, the State expects that more localized planning will better reflect the conditions of Texas communities. By limiting each plan to a more manageable size, the State believes the local jurisdictions will retain more ownership of their plan. As the boundaries of the planning contract, the more commonality the jurisdictions will find among its hazards and its solutions. Nor will communities continue to be penalized by non- or underperformers during the planning cycle.

45. Ask yourself… • Who will should your stakeholders versus who should be your participants? • Neighborhood and non-profit groups • State, regional, and local government representatives • Business organizations • Academic institutions

46. What representational model will you use:

47. Direct Representation Model Plan Author Planning Team: Direct Representatives Participant Participant Participant Participant

48. Direct Representation Model Useful when: • Planning time is plentiful • The planning area is small • There are few participants • Participants possess some knowledge of mitigation planning • All participants are actively engaged in the mitigation planning

49. Authorized Representative Model Plan Author MOU or other legal document is signed by authorized agent granting legal authority to represent participants Participant Participant Participant Participant

50. Authorized Representation Model Useful when: • Planning time is short • There are many participants • Participants are scattered over a large geographic area • Participants possess little experience in mitigation planning