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Get the necessary resources and important deadlines for the PIMS Collection for Roster Verification process. Submit early and update later to ensure accurate data for PVAAS.
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IU29 Data Quality Council Meeting February 24, 2015
Spring Keystone Pre-Code Internal Snapshot (Student, School Enrollment)
Spring Keystone Pre-Code New Date:March 6th Verification is coming from PDE. Winter Keystone results will be available March 2nd. ACS Due 3/9/2015
Topics • Session Materials (3) • PPT • RV Implementation Guide • Use of Data, PIMS Collections, Dates • Use of the Data from PIMS • PIMS Collection • Collection Dates • Checklist for Implementation • Resources • Q & A
What are the Data Used For? • School Performance Profile • HQT Percentages come from Course/HQT data set • Courses of Rigor come from Course/HQT data set • AP Course Counts come from Course/HQT data set • Student participation in Keystone courses comes from Course/HQT data set • This is one way PVAAS determines which students to include in a school-level PVAAS scores. • PVAAS • Roster Data for teacher-specific measures come from PVAAS data set • Account-creation data come from PIMS Staff template • Student enrollment data come from PIMS Student and School Enrollment templates • Student participation in Keystone courses comes from Course/HQT data set (only for class of 2015 and 2016) • This is one way PVAAS determines which students to include in a school-level PVAAS scores. > www.education.state.pa.us
PIMS Collection for Roster Verification • NEW collection for the pre-population of PVAAS rosters: • PIMS Staff - Student – Subtest Collection • NOT using PIMS Course/HQT for PVAAS RV pre-population • LEAs determine alignment of local courses to State assessments as this is handled uniquely across LEAs • Student Staff Subtest collection is open now! • Submission deadline: March 25, 2015 at 11:59 pm. Be sure to submit before the deadline! • Run the Cognos Reports!!! • PVAAS RV will mirror Staff -Student-Subtest Collection
PIMS Deadline Overview • These data can be submitted now: • Student enrollment for reports updates due March 17, 2015 • Staff Student Subtest template due March 25, 2015 • Staff data for PVAAS account creation due April 21, 2015. • Student enrollment for Roster Verification System updates due June 2, 2015 • Course/HQT data due June 30, 2015 • No corrections after these deadlines > www.education.state.pa.us
Submit Early… Update Later • Submit and correct as early as possible. This gives you time to deal with potential complications related to: • Submission formats • SIS report bugs • DQE rules • Reports analysis • Update near the end of the window to get the data as accurate as they can be before RV data population. • Again, there are no extensions for these data collections. > www.education.state.pa.us
Other Important PIMS Dates • Updated Student Enrollment for reporting sent to PVAAS: • January 20 • February 17 • March 17 • Student Gap Enrollment for RV sent to PVAAS: • March 24 & 31 • April 7, 14, 21, & 28 • May 5, 12, 19, & 26 • June 2 > www.education.state.pa.us
Other Important PIMS Dates • Staff data for account creation sent to PVAAS: • January 20 • February 17 • March 17 • April 21 > www.education.state.pa.us
Change for 2014-15 2013-14 PIMS Templates 2014-15 PIMS Templates Course/HQT Course Course Instructor Student Course Enrollment PVAAS RV Staff Student Subtest • Course/HQT • Course • Course Instructor • Staff Student Course • PVAAS RV • Course • Course Instructor • Staff Student Course
Why the Change? • Complications last year • Course-to-assessment mapping • Shared instructional across courses, especially when both courses were taught by the same teacher • Secondary teachers not assigned to courses at the local level • The new model puts all control in the hands of LEAs. All mapping and decision making is performed locally. PDE will simply forward everything in the new template to the PVAAS vendor. > www.education.state.pa.us
Example 1 • Ms. Smith is assigned all instructional responsibility for her student’s 5th grade English/Language Arts PSSA content. > www.education.state.pa.us
Example 2 • Ms. Smith splits instructional responsibility 50/50 with Mr. Reading for her student’s 5th grade English/Language Arts PSSA content. • Note this record layout is correct in either of these cases: • Ms. Smith and Mr. Johnson are co-teaching the same course. • Ms. Smith and Mr. Johnson are teaching two different courses that relate to the same assessment. > www.education.state.pa.us
Example 3 • Ms. Smith is assigned all instructional responsibility for her student as it relates to both the 5th grade English/Language Arts PSSA and the Keystone Literature assessment . • Note this record layout is correct in either of these cases: • Ms. Smith has this responsibility as a result of teaching one course. • Ms. Smith has this responsibility as a result of teaching multiple courses. > www.education.state.pa.us
LEA Implementation Checklist for PVAAS Roster Verification and Teacher Specific Reporting: PIMS and SIS/LEA Information Systems
What else is needed? Additional fields? Explanations on form? Who needs this? Who completes? Is this necessary?????
IU-Wide Communications Plan What information is needed when students enter district?
New Student Form Like the Data Handbook
What other information is needed? • In groups: • Format? • Information? • Additional • Remove • Ideas for distribution? • Who? • Electronic? Paper? • Suggestions for PoCs in each area – • who is the best person to get this information?
