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Creating Communications with a Team

Creating Communications with a Team. Guidelines taken from Paul Anderson’s Technical Writing: A Reader-Centered Approach. Guidelines. Create a consensus concerning the objectives Involve the whole team in planning Make a project schedule Share leadership responsibilities

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Creating Communications with a Team

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  1. Creating Communications with a Team Guidelines taken from Paul Anderson’s Technical Writing: A Reader-Centered Approach

  2. Guidelines • Create a consensus concerning the objectives • Involve the whole team in planning • Make a project schedule • Share leadership responsibilities • Make meetings efficient • Encourage debate • Be sensitive to cultural and gender differences • Use computer support for collaboration

  3. Create a Consensus • Explore diverse views • Keep talking • Discuss strategies • Remain open

  4. Involve the Whole Team • Discuss plans in detail • Write an outline • Create a storyboard • Use a style guide

  5. Make a Project Schedule • Time to define the document’s objectives • Frequent checkpoints • Time to edit the drafts for consistency and coherence

  6. Share Leadership Responsibilities • Task roles • Group maintenance roles

  7. Make Meetings Efficient • Prepare agendas • Bring discussions to a close • Sum up • Set goals for the next meeting

  8. Encourage Debate and Diversity of Ideas • Invite everyone to speak • Listen with interest and respect • Be considerate when discussing drafts • Treat drafts as team property, not individual property

  9. Be Sensitive to Cultural and Gender Differences • Style may be influenced by gender and cultural background • Be responsive to individual styles

  10. Use Computer Support for Collaboration • Email for sharing ideas and drafts without meeting • Online discussions in WebBoard chat • Word-processing that shows each person’s drafts and revisions in different colors

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