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State University Reporting

State University Reporting. Marti Leisinger, Team Leader, Data Collections KBOR Conference June 13, 2012. Data Collections . Marti Leisinger, Team Leader Elenor Buffington, Project Specialist Patti Biggs, Project Specialist Mary Galligan, Project Specialist. Agenda.

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State University Reporting

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  1. State University Reporting Marti Leisinger, Team Leader, Data Collections KBOR Conference June 13, 2012

  2. Data Collections • Marti Leisinger, Team Leader • Elenor Buffington, Project Specialist • Patti Biggs, Project Specialist • Mary Galligan, Project Specialist

  3. Agenda • Review of University Specific Reporting • Review of data collected • Changes to collections • Timing of collection • Purpose and use of collection • Other Reporting • Statewide Longitudinal Data System update

  4. Qualified Admissions 2012 • Collection opened June 4, 2012 • Collection Closes July 9, 2012 • Change in nonresident exceptions • Conditional admit category is now called 10% nonresident exception window • calculation for this field: • total nonresident exceptions ÷ (total nonresidents admitted by test score, class, rank curriculum + total number of nonresident exceptions + all admitted GED nonresidents + all admitted 21 and over nonresidents )

  5. Qualified Admissions 2012 • Race definitions for QA Survey • Nonminority: Applicants whose IPEDS/KSPSD ethnicity is • not Hispanic or Latinoand whose only racial designation is White. • Minority: All other applicants with known ethnicity and racial designations. • Unknown: Applicants with unknown ethnicity and racial designations.

  6. Qualified Admissions 2012 • The Board approved two admission categories for inclusion in the survey • Nonresident GED • Nonresident 21 and over

  7. QA Alignment with KSPSD • Definitions in KSPSD New Undergrads file (Qualified Admissions Type field) were reviewed to align with QA collection • Age exception updated to clarify when it should be used • Student is over 21 and that is the only factor qualifying the student • If student meets another exception, use that code

  8. Qualified Admissions 2013 • Part 2 of survey (GED or “21 and over” ) will be incorporated into Part 1a (Applicants Subject to the criteria of ACT, class rank, and precollege curriculum ) • Part 1a will have six additional columns • There will only be 2 parts for the QA survey • Part 1a – Freshmen • Part 2a – Transfers • Part 2 would be omitted

  9. Qualified Admissions 2013

  10. Student Demographics • No changes in data collected • Form will change slightly to include KBOR logo • Opens October 1st • Closes November 15th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used in student section of Data Book as well as institutional profiles.

  11. Housing and Occupancy • New - KBOR will send standard form to collect housing data • Similar to form that most institutions already use • Opens November 1st • Closes December 14th • Data used in institutional profiles (Table A)

  12. Sample Housing & Occupancy Report

  13. Retention and Graduation • No changes in data collected • Form will change slightly to include KBOR logo • Opens October 1st • Closes November 15th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used in student section of Data Book

  14. Salaries of CEO’s at Peer Institutions • No changes in data collected • Form will change slightly to include KBOR logo • Opens November 1st • Closes December 14th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used by the Board (Data is reported exactly as submitted to KBOR)

  15. Tuition Waivers • No changes in data collected in Fall 2012 • Form will change slightly to include KBOR logo and will list statutes and/or policy related to waiver • Opens October 1st • Closes November 15th

  16. Tuition Waivers • NEW - Any additional categories added to form must be supported by documentation that demonstrates validity of waiver • KBOR will send list of valid categories to universities in September for review

  17. Tuition Waivers 2012

  18. Tuition Waivers • Will remain an Excel report for 2012 • Will become part of AY 2013 KSPSD collection as part of Student Financing Module • Collection will allow user to report multiple waivers for a student • KBOR will calculate aggregate information such as unduplicated headcount and $ totals for each waiver category • Need to resolve leading/trailing Summer issue

  19. Midwest Student Exchange Program (MSEP) • No change to procedure • MHEC will send survey directly to KBOR • KBOR will forward the request to the university IR contacts • After completion of the request, the institutions will e-mail the report back to MHEC (c/o Jennifer Dahlquist) with a copy to KBOR

  20. ACT Class Profile • Act Class Profile Report should be e-mailed to KBOR • OR submit data sheet with averages and scores by ranges if institution is including converted SAT scores in ACT scores • Information is used in the Data Book in Section 3 and Institutional Profiles • Note: Profile is based on most recent scores, not necessarily the highest – KU submits data based on the highest score of individuals

  21. Bioscience • No changes in data collected • Opens January 10th • Closes February 15th • Data is sent to the Kansas Department of Revenue

  22. Other State University Reporting Issues • K.S.A. 76-731a (Oct 1– Oct 31) • Fall Preliminary Enrollment report – end of September • Foster Child Educational Assistance (Oct 1 – Nov 15)

  23. SLDS Grant Projects • Electronic Transcripts • New Data Collections • Private Postsecondary • Missouri Data Collection • Department of Labor • Credential Information • IPEDS • National Student Clearinghouse • Business Intelligence Tool • KSDE State Student Identifier (eScholar)

  24. Electronic Transcripts • Session Thursday from 10:30 – 11:15 - Go Green, Go Electric in the State of Kansas • It is not too late to join (Late adopter phase) • MHEC Master Agreement Request • New Parchment offerings related to Receiver Services

  25. Private Postsecondary • Pilot student data collection – Summer 2012 • 10 Institutions participating in pilot • Collection similar to KSPSD AY collection • Future - Course Inventory • Cyanna (vendor) is collecting/validating data from the institutions and then submitting files to KBOR

  26. Missouri Data Collection • Working with Missouri Department of Labor to get unemployment insurance (UI) data • Memorandum of Understanding (MOU) is being drafted • Missouri already has agreements with other states

  27. Kansas Department of Labor • Have numerous grant initiatives that require labor data • Already have agreement to get unemployment insurance (UI) data for Perkins, Adult Education and KTIP reporting • Working on agreements (MOUs) to get data for SLDS and other grant initiatives

  28. Kansas Board of Nursing • Nursing credential information • MOU is being reviewed by Attorney General’s office • Test data has been used to evaluate challenges with matching data to KSPSD • Institution attended • Applicant/Student Name

  29. IPEDS • KBOR loading IPEDS data to Oracle database for reporting and research • Loading data for ALL institutions that report to IPEDS as data becomes available • Also being used for funding model

  30. National Student ClearinghouseMatching process • KBOR request data for students in KSPSD attending/attended NSC affiliate institutions • NSC returns a record for each term a student attended for each institution attended including: • Institution name, state, type • Beginning/ending attendance dates of student • Enrollment status • Graduation status, title of degree, and major is also returned IF institution submits data to NSC

  31. National Student ClearinghousePreliminary Statistics • We received student data that included records from 3120 different institutions (unique FICE/branch) from 53 states/districts. (3081 were non-KS institutions.) • Of those students that we received graduation info on (228,481 recs), 75% of the students graduated in KS and 7% in MO. TX was third, NE fourth and OK fifth (all under 1.5%) • Of the term records received, 77% were KS inst and 6% were Mo. TX came in third and AZ fourth followed by CA.

  32. Business Intelligence Tool • WebFOCUS software selected and installed • Training in progress for KBOR staff • See an overview of reports, dashboards, and query tools at BI session from 4:05 – 4:50 today! 

  33. eScholar Project • State student identifier – unique number assigned to students in Kansas’ public elementary or secondary education system • KBOR/KSDE matching using eScholar assignment process • Name • DOB • Gender

  34. eScholar Project • KBOR has sent all students from 2005-2011 through eScholar for matching with KSDE students • Thousands of records are near matches/multiple matches and must be reconciled manually • Data used for P20 and ARRA metrics

  35. eScholar Project • State student identifier field in KSPSD student info file • Please populate field if you collect this identifier from students

  36. Potential Future Collections • Independent institutions - student data • KDHE - credentialing data • Other states – labor data

  37. Questions?

  38. Contact Information Marti Leisinger at mleisinger@ksbor.org Elenor Buffington at ebuffington@ksbor.org Always contact IR help for immediate assistance at irhelp@ksbor.org

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