1 / 38

State University Reporting

This document outlines key points from the KBOR Conference on June 13, 2012, led by Marti Leisinger. It includes a comprehensive review of university-specific reporting, data collection processes, and updates on the Statewide Longitudinal Data System. Significant changes in qualified admissions, data categories, and timelines for various collections are discussed. The report focuses on maintaining alignment with Kansas Postsecondary Data System (KSPSD) requirements while streamlining data formats. It reflects ongoing efforts to enhance data accuracy and usage for institutional profiling and decision-making.

tavia
Télécharger la présentation

State University Reporting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. State University Reporting Marti Leisinger, Team Leader, Data Collections KBOR Conference June 13, 2012

  2. Data Collections • Marti Leisinger, Team Leader • Elenor Buffington, Project Specialist • Patti Biggs, Project Specialist • Mary Galligan, Project Specialist

  3. Agenda • Review of University Specific Reporting • Review of data collected • Changes to collections • Timing of collection • Purpose and use of collection • Other Reporting • Statewide Longitudinal Data System update

  4. Qualified Admissions 2012 • Collection opened June 4, 2012 • Collection Closes July 9, 2012 • Change in nonresident exceptions • Conditional admit category is now called 10% nonresident exception window • calculation for this field: • total nonresident exceptions ÷ (total nonresidents admitted by test score, class, rank curriculum + total number of nonresident exceptions + all admitted GED nonresidents + all admitted 21 and over nonresidents )

  5. Qualified Admissions 2012 • Race definitions for QA Survey • Nonminority: Applicants whose IPEDS/KSPSD ethnicity is • not Hispanic or Latinoand whose only racial designation is White. • Minority: All other applicants with known ethnicity and racial designations. • Unknown: Applicants with unknown ethnicity and racial designations.

  6. Qualified Admissions 2012 • The Board approved two admission categories for inclusion in the survey • Nonresident GED • Nonresident 21 and over

  7. QA Alignment with KSPSD • Definitions in KSPSD New Undergrads file (Qualified Admissions Type field) were reviewed to align with QA collection • Age exception updated to clarify when it should be used • Student is over 21 and that is the only factor qualifying the student • If student meets another exception, use that code

  8. Qualified Admissions 2013 • Part 2 of survey (GED or “21 and over” ) will be incorporated into Part 1a (Applicants Subject to the criteria of ACT, class rank, and precollege curriculum ) • Part 1a will have six additional columns • There will only be 2 parts for the QA survey • Part 1a – Freshmen • Part 2a – Transfers • Part 2 would be omitted

  9. Qualified Admissions 2013

  10. Student Demographics • No changes in data collected • Form will change slightly to include KBOR logo • Opens October 1st • Closes November 15th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used in student section of Data Book as well as institutional profiles.

  11. Housing and Occupancy • New - KBOR will send standard form to collect housing data • Similar to form that most institutions already use • Opens November 1st • Closes December 14th • Data used in institutional profiles (Table A)

  12. Sample Housing & Occupancy Report

  13. Retention and Graduation • No changes in data collected • Form will change slightly to include KBOR logo • Opens October 1st • Closes November 15th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used in student section of Data Book

  14. Salaries of CEO’s at Peer Institutions • No changes in data collected • Form will change slightly to include KBOR logo • Opens November 1st • Closes December 14th • Will remain an Excel report for 2013 • May be a web form in the future • Data is used by the Board (Data is reported exactly as submitted to KBOR)

  15. Tuition Waivers • No changes in data collected in Fall 2012 • Form will change slightly to include KBOR logo and will list statutes and/or policy related to waiver • Opens October 1st • Closes November 15th

  16. Tuition Waivers • NEW - Any additional categories added to form must be supported by documentation that demonstrates validity of waiver • KBOR will send list of valid categories to universities in September for review

  17. Tuition Waivers 2012

  18. Tuition Waivers • Will remain an Excel report for 2012 • Will become part of AY 2013 KSPSD collection as part of Student Financing Module • Collection will allow user to report multiple waivers for a student • KBOR will calculate aggregate information such as unduplicated headcount and $ totals for each waiver category • Need to resolve leading/trailing Summer issue

  19. Midwest Student Exchange Program (MSEP) • No change to procedure • MHEC will send survey directly to KBOR • KBOR will forward the request to the university IR contacts • After completion of the request, the institutions will e-mail the report back to MHEC (c/o Jennifer Dahlquist) with a copy to KBOR

  20. ACT Class Profile • Act Class Profile Report should be e-mailed to KBOR • OR submit data sheet with averages and scores by ranges if institution is including converted SAT scores in ACT scores • Information is used in the Data Book in Section 3 and Institutional Profiles • Note: Profile is based on most recent scores, not necessarily the highest – KU submits data based on the highest score of individuals

  21. Bioscience • No changes in data collected • Opens January 10th • Closes February 15th • Data is sent to the Kansas Department of Revenue

  22. Other State University Reporting Issues • K.S.A. 76-731a (Oct 1– Oct 31) • Fall Preliminary Enrollment report – end of September • Foster Child Educational Assistance (Oct 1 – Nov 15)

  23. SLDS Grant Projects • Electronic Transcripts • New Data Collections • Private Postsecondary • Missouri Data Collection • Department of Labor • Credential Information • IPEDS • National Student Clearinghouse • Business Intelligence Tool • KSDE State Student Identifier (eScholar)

  24. Electronic Transcripts • Session Thursday from 10:30 – 11:15 - Go Green, Go Electric in the State of Kansas • It is not too late to join (Late adopter phase) • MHEC Master Agreement Request • New Parchment offerings related to Receiver Services

  25. Private Postsecondary • Pilot student data collection – Summer 2012 • 10 Institutions participating in pilot • Collection similar to KSPSD AY collection • Future - Course Inventory • Cyanna (vendor) is collecting/validating data from the institutions and then submitting files to KBOR

  26. Missouri Data Collection • Working with Missouri Department of Labor to get unemployment insurance (UI) data • Memorandum of Understanding (MOU) is being drafted • Missouri already has agreements with other states

  27. Kansas Department of Labor • Have numerous grant initiatives that require labor data • Already have agreement to get unemployment insurance (UI) data for Perkins, Adult Education and KTIP reporting • Working on agreements (MOUs) to get data for SLDS and other grant initiatives

  28. Kansas Board of Nursing • Nursing credential information • MOU is being reviewed by Attorney General’s office • Test data has been used to evaluate challenges with matching data to KSPSD • Institution attended • Applicant/Student Name

  29. IPEDS • KBOR loading IPEDS data to Oracle database for reporting and research • Loading data for ALL institutions that report to IPEDS as data becomes available • Also being used for funding model

  30. National Student ClearinghouseMatching process • KBOR request data for students in KSPSD attending/attended NSC affiliate institutions • NSC returns a record for each term a student attended for each institution attended including: • Institution name, state, type • Beginning/ending attendance dates of student • Enrollment status • Graduation status, title of degree, and major is also returned IF institution submits data to NSC

  31. National Student ClearinghousePreliminary Statistics • We received student data that included records from 3120 different institutions (unique FICE/branch) from 53 states/districts. (3081 were non-KS institutions.) • Of those students that we received graduation info on (228,481 recs), 75% of the students graduated in KS and 7% in MO. TX was third, NE fourth and OK fifth (all under 1.5%) • Of the term records received, 77% were KS inst and 6% were Mo. TX came in third and AZ fourth followed by CA.

  32. Business Intelligence Tool • WebFOCUS software selected and installed • Training in progress for KBOR staff • See an overview of reports, dashboards, and query tools at BI session from 4:05 – 4:50 today! 

  33. eScholar Project • State student identifier – unique number assigned to students in Kansas’ public elementary or secondary education system • KBOR/KSDE matching using eScholar assignment process • Name • DOB • Gender

  34. eScholar Project • KBOR has sent all students from 2005-2011 through eScholar for matching with KSDE students • Thousands of records are near matches/multiple matches and must be reconciled manually • Data used for P20 and ARRA metrics

  35. eScholar Project • State student identifier field in KSPSD student info file • Please populate field if you collect this identifier from students

  36. Potential Future Collections • Independent institutions - student data • KDHE - credentialing data • Other states – labor data

  37. Questions?

  38. Contact Information Marti Leisinger at mleisinger@ksbor.org Elenor Buffington at ebuffington@ksbor.org Always contact IR help for immediate assistance at irhelp@ksbor.org

More Related