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Conference Hubs

Conference Hubs. Engage your community and be part of the conference. Organize a hub!. WHAT is a conference hub?. A “ mini conference ” held in conjunction with the IAC by local organizations active in the AIDS response.

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Conference Hubs

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  1. Conference Hubs Engage your community and be part of the conference. Organize a hub! www.aids2012.org

  2. WHAT is a conference hub? • A “mini conference” held in conjunction with the IAC by local organizations active in the AIDS response. • Organizers can screen selected presentations from the IAC free of charge. • These sessions are typically followed by moderated discussions with local or regional experts www.aids2012.org

  3. WHY organize a conference hub? • Many stakeholders may not be able to attend the conference due to: • Immigration constraints • Travel constraints • Financial constraints • Time constraints • Conference hubs ensure the global discussion includes all key stakeholders and allow organizers to target issues relevant to their region. www.aids2012.org

  4. WHEN can I organize a conference hub? • Conference hubs may be hosted at the same time asor after the international conference. • The portal where conference sessions may be downloaded will be active until 31 December 2012. *Applications accepted until 15 September 2012 www.aids2012.org

  5. WHO can organize a conference hub? • Community organizations • State and local health departments • Ministries of Health • Non-governmental organizations (NGOs) • PLHIV networks • Faith-based organizations • Clinics and hospitals • Universities and medical schools • Government entities • UN bodies www.aids2012.org

  6. HOW can I organize a conference hub? • Secure an appropriate venue • Attract 20+ participants, marketing the event locally/regionally • Invite and coordinate moderators, additional speakers, and/or rapporteurs • Show at least two conference presentations • Provide interpretation/translation services if needed • Participate in monitoring and evaluation www.aids2012.org

  7. What’s provided to hub organizers? • Approved organizers will have access to a variety of conference tools: • A pre-planning guide that walks you through each stage of the process • A help desk for IT, programme development and audio visual technical support • Assistance with monitoring and evaluation www.aids2012.org

  8. What’s provided to hub organizers? • Hub in a Box, a DIY toolkit with instructions and templates on: • Marketing & Outreach • Meetings • IT/AV • Budget • Fundraising • Eval/Monitoring www.aids2012.org

  9. WHICH sessions will be available? • Most conference sessions are captured and uploaded. • Recorded sessions will be available with a delay of approximately 24 hours. • A complete list of available sessions will be posted on the conference website mid-June 2012. • Please note that not all conference content will be available online and sessions are subject to presenter approval. www.aids2012.org

  10. In which languages will the sessions be available? • All of the content will be available in English and Spanish. • For other languages we invite host communities to organize translation in advance. www.aids2012.org

  11. How much does it cost? • Downloadable or telecast presentations will be available free of charge. • Hubs can be held at minimum cost to the organizer if a venue, computer, projector, or screen, etc. is readily available. • Providing food and beverages are optional. • *Extra expenses incurred are the responsibility of the hub organizer. www.aids2012.org

  12. Things to Consider • Creating your conference programme • Should address HIV/AIDS, co-infections or related issues • Can be population or issue specific • Tailored for target audience • List of sessions from 2010 www.aids2012.org

  13. Things to Consider • Hub Timing: Selecting a date and time • The date and time of each conference hub is at the hub organizers’ discretion. • Possibilities: • 25 – 28 July, AIDS 2012 • 12 August, International Youth Day • 27 September, National Gay Men’s HIV/AIDS Awareness Day • 1 October, International Day of Older Persons • 1 December, World AIDS Day • Series – one per month www.aids2012.org

  14. Things to Consider • Session Breakdown • Can be designed around any combination of plenary sessions, symposia, bridging sessions etc. • Local or regional experts to facilitate the discussions and/or prepare additional sessions or workshops are encouraged. www.aids2012.org

  15. Things to Consider • Partnerships • Implementing agencies that have complementary services or facilities • Developing partnerships can: • Strengthen the local response • Increase networking opportunities • Cement the reputation of your department • Create new opportunities www.aids2012.org

  16. Example – Carinthia University • Target audience: (60 – 100) • Healthcare professionals • Healthcare management students • General public and local stakeholders • Date/Format: October 4, 2012 • Partners: Aidshilfe Kärnten (NGO) • Title: For Sensitization Against Discrimination! www.aids2012.org

  17. Example – Carinthia University • Hub objectives: • Build awareness, especially in health professionals • Combat stigma in the healthcare sector • Contribute to high quality of care in the treatment of PLHIV www.aids2012.org

  18. Example – Carinthia University www.aids2012.org

  19. Example – Carinthia University • Venue: • Carinthia University of Applied Sciences • Programme – Format & Sessions: • 1 day, 3 hours • 2 presentations (conference materials) and 1 closing speaker (locally-coordinated) • 2 moderators/speakers www.aids2012.org

  20. Example – ARCS • Target audience: (40 per event) • Community service providers (HIV/HCV) • Perinatal medical and support service providers (MTCT) • Regional PLHIV • Regional coordinators for MSM prevention programmes • Religious faith-based leaders in HIV education www.aids2012.org

  21. Example – ARCS • Date/Format: August and September 2012 • Partners: Westchester Medical Center, County Health Departments (7), PLWHA Living Together group, Family Services of Westchester • Title: TBD www.aids2012.org

  22. Example – ARCS • Presentation Possibilities: *(examples of sessions if hub focus is community services) • Issues and Needs of Families While Disclosing the HIV Status of Children • Communities in Action: Mobilization of African-American MSM Populations • Imaging Intimacy: Challenging Stereotypes of Age, Sex, and Health • Optimizing and Simplifying the Toolkit (Drugs, Dosing, and Diagnostics) and Delivery of ART www.aids2012.org

  23. Example – ARCS • Venue: • ARCS Training Room (50 pax) • Programme – Format & Sessions: • 1 day, 3 hours • 2 presentations (conference materials) and 1 closing speaker (locally-coordinated) • 2 moderators/speakers www.aids2012.org

  24. Example – ICWO • Target audience: (75 – 100) • FSW • MSM • Transgender • Date/Format: August 23, 2012 www.aids2012.org

  25. Example – ICWO • Partners: Lions Club of Eden, Rotary Club of Chennai Gemini, SCI TN Group, Action Aid, Gruppo Madras Switzerland • Title: AIDS Hub 2012 Washington to Chennai www.aids2012.org

  26. Example – ICWO • Hub objective: • Strengthen the existing interventions through education and moderated discussion • Hub outcome: • Implementation of effective targeted and holistic interventions among KAPs in Tamilnadu www.aids2012.org

  27. Example – ICWO • Implementation Plan: • Identification of venue (31 March 2012) • Invite and ensure participation of KAPs • Involve MoH officials, UN representatives, donor agencies, religious leaders, government enforcement departments, etc. • Prepare and distribute best practice materials • Organize local and regional media www.aids2012.org

  28. Example – ICWO www.aids2012.org

  29. Example – ICWO • Presentation Possibilities: • Law of Gender Identity: an Essential Step to Achieve Advances in Transgender Quality of Life • Challenges for Reinvigorating HIV/AIDS Prevention Among Gay Men • Community Run Advocacy Groups as a Tool to Fight HIV. The Inclusive Approach of the French Sex Workers Union www.aids2012.org

  30. Example – ICWO • Presentation Possibilities: • Cost Effectiveness of Targeted HIV Prevention Interventions for Female Sex Workers in India • Decriminalization of Sex Work: Renewed Optimism in India • Exploiting the Potential of New Technologies for Online HIV/AIDS Outreach and Prevention for MSM: Engaging in Community-Based Behavioural Research www.aids2012.org

  31. Example – ICWO • Presentation Possibilities: • Female and Transgender CSW Empowered to Fight Against Discrimination and Other Human Rights Violations: a Multi-sectoral Experience Ongoing in Four Regions of Peru • Key Recommendations in the Fight Against AIDS:Transgender Fieldwork Practices • Arrest the Violence and Halt HIV: Strategies for Reducing Police Abuse Against Sex Workers www.aids2012.org

  32. Example – ICWO • Venue: • TBD • Programme – Format & Sessions: • 1 day, 4 hours • 2 presentations (conference materials) followed by 2 moderated discussions about the local response; 1 speaker and 1 panel discussion on local epidemic • 6 moderators/speakers www.aids2012.org

  33. Example - BAI • Target audience: Community-based orgs that work with Young Black MSM; Young Leaders • Date/Format: July 26, 2012 / 3 hubs, 3 geographic locations (NYC, LA, College Station, Texas) • Partners: NGBMAC, AIDS United, Advocates for Youth, Youth Coalition for Sexual and Reproductive Rights (YC), GYCA, Hetrick-Martin Institute, Emory University • Title: Young Black MSM and HIV: Strategic Interventions – Awareness & Behavior Change www.aids2012.org

  34. Example - BAI • Hub objectives: • To showcase the needs of young black MSM community within the US • To educate community-based partners on new strategies for connecting with constituencies • To discuss and create regional advocacy and peer education plans www.aids2012.org

  35. Example - BAI • Programme – Format & Sessions: • 1 day, 3 locations across US, 7.5 hours • 3 sessions (conference materials); 3 speakers/3 locations, 3 moderators (locally-coordinated) • 2 breaks • Brown Bag Lunch • *Refer to chart www.aids2012.org

  36. Example - BAI • Venue: Harvey Milk School (NY), Charles Drew University (LA), Texas A&M • Local & regional stakeholders: • Phil Wilson, BAI • Venton Jones, NGBMAC • Allen Kwabena Frimpong, Harm Reduction Coalition, GYCA • Charles Stephens, AIDS United • Trina Scott, Advocates for Youth www.aids2012.org

  37. Hub Contact Information • Questions: megan.warren@aids2012.org • Applications: hubs@aids2012.org www.aids2012.org

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