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Comprehensive Emergency Preparedness and Communication Plan for Hurricane Response

This document outlines the Emergency Response Committee's (ERC) comprehensive plan for effective communication and community engagement during hurricane preparedness and response. It emphasizes the use of all available communication methods, including the internet, cell phones, HAM radios, and ground messengers. Block Captains play a crucial role in sensitizing the community to heed warnings, and the document details specific procedures for Zone Leaders and teams, including damage assessment and communication protocols to ensure rapid and efficient response to emergencies.

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Comprehensive Emergency Preparedness and Communication Plan for Hurricane Response

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  1. Warnings The ERC should use all available means of communication – internet, cell phones, HAM radio, and if need be messengers. The reluctance of people to heed warnings is a perceived problem that our Block Captains can sensitize the community by delivering our annual Hurricane preparedness packages. Plan Home Owners Association EMERGENCY PLAN version 4-1

  2. Standard Operational Procedure • 1. Telephone call from Zone Leader • 2.Go to Zone Leaders Home Address • a. Sign In on "TEAM Log Sheet" • b. Receive Assignment and Briefing • c.Sign for and pick up Radios • d. Sign Out on "TEAM Log Sheet" • e. Take "Damage Assessment Forms" • 3.Leave to Assess your assigned AREA • a. Look for Red HELP card attached to the home • b. Assess the situation using your form • c.Contact Zone Leaders by Radio to report damages • d.Continue looking for damage in your assigned AREA • e.Contact Zone Leaders by Radio to report assessment complete. • 4.Return to Zone Leaders home • a. Sign In on "TEAM Log Sheet" • b. When all teams have returned, we will report to the clubhouse • c. Sign In on " ERC Log Sheet" • d. Report to the exercise room - "STAGING AREA" • e. Be patient, prepare yourself, drink water, cleanup, etc.

  3. Communications Responsibilities • Communicates with PSL, ST. Lucie County, 911 & EOC as directed by BOD/ERC • Assigns FRS radios & monitors appropriate emergency frequencies with Ham Radio

  4. LAKE FOREST STANDARD RADIO COMMUNICATIONSSAMPLE RADIO COMMUNICATIONS PROCEDURE The following is a sample of a typical radio conversation: Zone LEADER • Zone LEADER To Block Captains (TEAM- 1 ) •  Response ………. Block Captains Status Report •  Response……….. HEAVY DAMAGE 303 NORTH SHORE •  Response……….. LIGHT DAMAGE 305 NORTH SHORE •  Response……….. WATER LEAK 307 NORTH SHORE •  Response……….. END OF DAMAGE REPORT •  Response……….. TEAM OUT • Please review this procedural sampling of a typical field communication that you may be engaged in during activation of our Emergency Response Team.

  5. ZONE LEADERS CALL SIGN Five color coded zones • Pink Zone LEADER • Orange Zone LEADER • Blue Zone LEADER • Green Zone LEADER • Yellow Zone LEADER

  6. ZONE LEADERS CALL SIGN Block Captains CALL SIG TEAM • Pink Zone LEADER To Team (1) • Orange Zone LEADER ToTeam (1) • Blue Zone LEADER ToTeam (1) • Green Zone LEADER ToTeam (1) • Yellow Zone LEADER ToTeam (1)

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