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Comprehensive Overview of Student Information System Implementation and Academic Structure

This document provides an in-depth introduction to the Student Information System (SIS) implementation team and outlines the key objectives for understanding key components such as the academic calendar structure, programme and course details, and the relationship between career paths and academic levels. It discusses the term activation process, crucial for class enrollments and fee calculations, and elaborates on various academic levels, from NQF3 to NQF8, particularly focusing on undergraduate and postgraduate programmes.

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Comprehensive Overview of Student Information System Implementation and Academic Structure

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  1. Student Information System Additional Information Campus Solutions Implementation Team

  2. Introduction • Key Objectives: • Understanding the Calendar Structure • Understanding the Programme and Course Structure • Understanding Careers and Academic Levels • Understanding Term Activation

  3. Calendar Structure University Calendar Academic Year Summer Summer Semester 1 Semester 2 Semester 1 Semester 2 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul OSS Calendar Acad_STD Acad_S2 Non_Std Sessions Calendars

  4. Calendar Structure University Calendar Academic Year Summer Semester 1 Semester 2 Summer Semester 1 Semester 2 Aug Aug Sep Sep Oct Oct Nov Nov Dec Dec Jan Jan Feb Feb Mar Mar Apr Apr May May Jun Jun Jul Jul SIS Calendar Academic Year Year Long 2 Yr Long Sessions Calendars

  5. Programme and Courses Academic Advisement Academic Structure Student Data New Module Programme Plan NQF4 Course 1 Core Course 2 Core Course 3 Core Course 4 Core Course 5 Core Course 6 Core NQF5 Course 1 Core Course 2 Core Course 3 Core Course 4 Core Course 5 Option Course 6 Option NQF6 Course 1 Core Course 2 Core Course 3 Option Course 4 Option Course 5 Option Course 6 Option Institution Programme Plan Course Catalogue Active on Career Programme Plan Module Catalogue Student Advisement Report Validated & Approved Enrolled on Classes Programme Catalogue Within SIS New Programme/Plan Outside SIS

  6. Careers & Levels • Careers: • Undergraduate • Postgraduate Taught • Postgraduate Research • Undergrad Non UMF • Postgrad Non UMF • WoW Career Programme Programme Plan (Award Aim or Routeway) Plan (Award Aim or Routeway) Term Activation Level • Academic Levels: • NQF3 - Foundation • NQF4 – Level 1 UG • NQF5 – Level 2 UG • NQF6 – Level 3 UG • NQF7 – Level M PGT • NQF8 - PGR Modules Fees

  7. Term Activation Term Activation is the process by which we base class enrolments and fee calculations for a students Academic Year – it is the indicator by which we know a student has ‘arrived’ to commence their studies Students Level detail is also calculated on a Term by Term basis The students Primary programme is also displayed. The Primary programme is the lowest number (e.g. 0) in the students Programme/Plan Stack

  8. Term Activation

  9. Term Activation A student is only activated in a Term (by a batch process) when they have completed the Student Registration form

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