JIEM and Business Process Change

1. JIEM and Business Process Change

2. Exchange Analysis • Work with stakeholder Subject Matter Experts (SMEs) to identify information sharing requirements • Identify the context and content of the exchange • Follow a standard methodology to describe and capture exchange requirements Accurately defining requirements leads to effective application development and easies the impact of change

3. Use an Effective Methodology and Tools • Methodologies • UML (Uniform Modeling Language) • JIEM (Justice Information Exchange Model) Analysis • BPMN (Business Process Modeling Notation) • Tools • Freeware – ArgoUML, JIEM • Licensed – Enterprise Architect, Visio, Exchange Modeler

4. What Is JIEM?

5. The Justice Information Exchange Model (JIEM) • Exchange Analysis Methodology • Conceptual Framework • Software Tool • Reference Models • Links to the Global Justice XML Data Model (GJXDM) and National Information Exchange Model (NIEM) for development of conformant Information Exchange Package Documentation (IEPD)

6. JIEM Conceptual Framework All information exchange can be described in five dimensions: • Processes • Events • Agencies • Conditions • Information • Documents • Data elements

7. Process A group of logically related events that are synonymous with a general business activity • Investigation • At large • Detention • Pre-disposition court • Post-disposition court • Pre-disposition supervision • Post-disposition supervision • Incarceration • Post supervision

8. Event Decisions and actions that trigger information exchange • Arrest • Booking • Filing decision • Sentencing • Release from prison

9. Agency The entity that sends or receives information • Police department • Prosecutor • Public defender • Trial court • Probation • Corrections

10. Conditions Factors that determine what information goes to which agencies • If subject enters guilty plea • If sufficient evidence to file charges • If subject charged with misdemeanor • If subject over 18 years of age

11. Information Information exchanged between agencies • Documents • Data Elements

12. Sending Agency Prevailing Process Triggering Event Receiving Agency Subsequent Process Subsequent Event Exchange Structure Conditions Information

13. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Process Event Event Event Event Event Event Event Event Investigation Condition Condition Sending Agency Document Receiving Agency

14. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Event Event Event Event Event Event Condition Prosecution Charging Decision Condition Sending Agency Document Receiving Agency

15. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event Condition If prosecutor finds sufficient evidence to file charges Condition Sending Agency Document Receiving Agency

16. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges Condition If charge is a misdemeanor Sending Agency Document Receiving Agency

17. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Sending Agency Document Receiving Agency Prosecutor

18. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Document Receiving Agency Criminal Complaint

19. Justice Information Exchange Model Process Event Event Event Event Event Event Event Event Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Receiving Agency Court

20. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Pre-disposition Court Process Event Event Event Event Event Event Event Event

21. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Open Case Pre-disposition Court Event Event Event Event Event Event Event

22. Justice Information Exchange Model Investigation Event Event Prosecution Charging Decision Event Event Event Event Event If prosecutor finds sufficient evidence to file charges If charge is a misdemeanor Prosecutor Criminal Complaint Court Pre-disposition Court Event Event Event Open Case Event Event Event Event Exchange Number 1.14.01

23. JIEM Exchange Narrative During the Investigation process, at the Prosecution Charging Decision event, if prosecutor finds sufficient evidence to file charges, and if charge is a misdemeanor, the Prosecutor sends the Criminal Complaint, to the Court for the Open Case event in the Pre-disposition Court process.

25. Transaction Type Perspective Status User Defined Variables Related Exchanges Frequency Urgency Value Complexity Duration Exchange Details Additional information about the exchange that captures descriptive details, business rules and other attributes

27. Justice Information Exchange Model Criminal Complaint Exchange 1.14.01 Court Case Number Court Case Type Subject ID Name Court Unit ID Court Case ID

28. Content of the Exchange

29. Content of the Exchange

30. Business Processing Modeling using JIEM

31. Using JIEM in BPM • Document Existing Business Practices and Information Flow • Analyze the Effectiveness and Economy of Existing Practices • Create a Blueprint for Improved Information Sharing

32. The Role of JIEM in BPM • Document “as-is” practices and develop “to-be” models • View relationships between agencies and identify gaps in information sharing • Leverage work of others by using reference models • Export business rules and data to other development tools

33. Gap Analysis Gap Analysis

34. Gap Analysis Gap Analysis

35. Identifying Access Requirements

36. Complete Documentation

37. Excel Output

38. Graphical Output

39. Other JIEM Features • Reference Model based upon the adult/felony environment • Source data for the JIEM Site Database Builder • Application to domains outside of justice – • Emergency Management • Intelligence • Leverage the work of others

40. JIEM in the Requirements Process

42. Domain Modeling: UML Precise and formal, yet… • Graphical and understandable by stakeholders • Supports O/O concepts inherent in XML Schema • Supported by low-cost tools • Industry/developer buy-in and adoption

43. Development of XML Specifications JIEM SSGT Tool XML Exchange Specifications JIEM Modeling SSGT Development Data Mapping Generate GJXDM/NIEM Conformant XML Schemas Define Exchange Requirements Map Data Elements to GJXDM/NIEM

44. JIEM Benefits to State and Local Jurisdictions • Common language and methodology • Best practices from other jurisdictions • Model that communicates requirements to developers • Links to national models • Reduction in implementation time and cost

45. For Further Inforamation • SEARCH • 916-392-2550 X 200 • Mark Perbix • Mark.perbix@search.org • 916-712-5918