1. Memorandum

2. Purpose • Flexible form of communication in the organization • Function of the letter • Effect of a report, briefings, instructions, brief messages • Upwards, downwards, side wards • Individual to department etc • Duplication of memo

3. Ways of writing • On a blank sheet • Memo pads

4. Format To: Ref: From : Date: Subject: (message)----------------------------------------------------------------------------------------------------------------- Copies to: Signed: Enc: (if any) Author

5. Structure • Aid to the memory of the reader • Brief message • One-idea type • Can be used for informal reports, outlining new policies, giving briefings, instructions etc • According to the nature of the message, number of the people, who they are,

6. Style • Remember the recipient • Position of the author & the recipient • Suggestions • Business like • Tactful • Other purposes

8. Briefs

9. Brief • A condensed statement or a written synopsis or an abstract • Summary of the relevant facts for a task, decision, meeting etc • Summary of the contents

10. Informative • Clear & sufficient • Complete & detailed • Desired outcomes • Minimize misunderstanding

12. Press Release

13. Press Release • Brief news items or information imparted to the journalists for dissemination to their audience • Oral Forms: • Press Conferences, • telephone Briefings, • Audio/Video Recoded Reports or features • Written is preferred –convenient & helpful for the journalists---recordable, etc

14. Purpose & Audience • Two purposes & two audiences • Journalists • Publication’s readership

15. Structure & Style • No beginning, middle or end • Important points, no summary • Single sided • Double spaced • Wide margins • Bottom: day time, contact number • Time appropriateness • Embargo