21 st CENTURY COMMUNITY LEARNING CENTERS

1. 21stCENTURY COMMUNITY LEARNING CENTERS 2008 BIDDER’SWorkshops

2. Opportunity A structured, high quality after school program is often the best community based answer to academic failure, delinquent behavior, gang activity, drug use and rising prison populations. After school is the most critical time to engage youth in positive activities.

3. Agenda • Idaho’s 21st CCLC program overview • New funding opportunity • Timeline • Application structure & requirements • Idaho’s 21st CCLC guidance • Program evaluation and outcome measurement • Questions

4. Idaho’s 21st CCLC Snapshot • Number of Awards: 33 • Number of Centers: 71 • Number of Students Served (may include duplicates): 10,593 • Number of Students Enrolled in Classes: 5,780 • Number of regular attendees (attending 50% or more): 4,424 (76%) • Number of Adult Family Members Served (may include duplicates): 5,601 • Number of Adults in Classes: 104 • Number of Community Members Served (may include duplicates): 4,725 • Number of Individuals Served Total (may include duplicates): 20,919 • Number of Partners: 280 • Number of Staff: 2,090 (50.5% volunteers)

6. Funding • Federal Title IV B funding to Idaho: 4.8 million • Funding available for 2008/2009: 1.75 million

7. Timeline • Early November- Bidder’s Workshops • November 30- letter of intent due • January 31- Applications due • February/March- Rate applications • April 17- Awards Announced • May- Mandatory new grantee meeting • July 1- Grant period begins

8. Purpose Of funds • Provide academic enrichment in an effort to reduce achievement gaps • Offer recreation, physical activity, social and cultural enrichment activities. • Offer families of students served by community learning centers opportunities for literacy and related educational development.

9. Application Structure • Three components: • Application part A (background, application instructions and format) • Application part B (forms) • Idaho Guidance (explains what the funds can, and cannot be used for and how the program works) Application can be found at www.sde.idaho.gov

10. ABSOLUTE PRIORITY (Deal Breakers) At least 40% of the students to be served must qualify for the free and reduced lunch program. Or

11. Absolute Priority For cooperative proposals (more than one site)- 50% of the buildings must be eligible for a Title I school-wide program.

12. Matching Applicants must document at least a 30% in-kind match for each year the grant is awarded

13. Principles of Effectiveness Programs must address: 1) A needs assessment of objective data establishing the need for before and after school programs (including summer programs) and activities. (make the case- social/academic)

14. Principles of Effectiveness 2) An established set of performance measures aimed at ensuring high quality academic enrichment and pro-social opportunities. (what do you want to happen?)

15. Principles of Effectiveness 3) If applicable, provide scientifically-based research that provides evidence that the program activities will help students meet the state and local academic achievement standards. (proof that your plan will work)

16. Principles of Effectiveness 4) Administer a program evaluation periodically to assess progress toward achieving the stated goals and objectives. (make sure your plan is working)

17. Regarding objectives • Consider… • The Audience-who the learner is; • The Behavior-what the target performance is; • The Conditions- under which the behavior will be performed; • The Degree- criterion of success.

18. funding $1.75 million available through a competitive grant process • Five year grant cycle: • First three years funded at 100% • Fourth year funded at 90% • Fifth year funded at 80%

19. $50,000 minimum award • No maximum- HOWEVER, the SDE aims to fund 8-12 new grants with the available $1.75 available. SDE reserves the right to negotiate.

20. High Quality Program Elements • Academic enrichment • Scientific inquiry • Cultural, historic and geographic • Visual arts, music, dance and drama • Physical fitness / recreation • Decision making • Civic responsibility • Understanding and respecting differences in race culture and gender • Skill development in computer and multimedia technology

21. Continuation of funding requirements: A) Year two grantees must demonstrate that in year one the overall student participation and attendance objective was met- 50% of regular program participants attend 50% of the time

22. B) Year three- 50% of regular program participants attend 50% of the time. C) Fourth and fifth year provide programming for 100% of students served in year three.

23. Time Requirements Sites are required to be open: Minimum = 12 hours per week Minimum = 4 days a week Summer only programs are not allowable

24. Nutrition • Programs must offer a daily, nutritious meal or snack that meets the requirement of the USDA Meal Program for breakfast, lunch, snacks and supper.

25. Mandatory Budget Items 1) Address transportation 2) Idaho Management/Evaluation System (covered by SDE) 3) Accommodations for special needs students. 4) Staff Development SDE strongly recommends a full time director

26. Letters of Commitment 1) Partnerships / in-kind contributions 2) School principal / CEO documenting access to space, resources and student information

27. Application point values • Absolute Priorities- 10 • 40% Title I • Principles of Effectiveness • Competitive Priorities- 15 • Program targets students from schools in need of improvement under Title I • Partnerships • Extreme poverty (60% F&R or more)

28. Application point values • Need- 20 • Project Design • Plan of operation table- 15 • Plan of management narrative- 15 • Management plan- 20 • Evaluation- 15 • Resources / Budget / Matching- 15 • Total- 125

29. For More Information Matt McCarter, Coordinator 21st CCLC Safe and Drug Free Schools State Department of Education (208) 332-6960 mamccarter@sde.idaho.gov