Where’s My Money?The DOE Golden Field Office Funding and Project Management Process The James Cash Show Supporting Cast Steven Thomas Bryce Stokes Sun Grant/DOE Regional Feedstock Partnership Report and Planning Meeting February 23 - 24, 2010 Holiday Inn – Riverwalk San Antonio, Texas
Pre- and Post- Actions Setting the Stage for DOE GFO DOE-HQ • Develop program priorities and initial funding allocations • Coordinate with INL, ORNL, and SGA; tie to PMP & Joules • Finalize with SGA Program Director on crop program and budgets • Finalize with GIS Coordinator on GIS program and budgets SGA Program Director • Works with team leads and labs on PMC134.1-SOPO, SF-424A, & PMC123.1 package – Leads work with PIs on SOPO • Reviews and submits crops and GIS packages to DOE-GFO GIS COORDINATOR • Works with region leads on SOPO, SF-424A, & PMC123.1 packages • Reviews and submits GIS packages to SGA Advisor
DOE GFO(Departments and Functions) OCPM - Project Management • SOPO (statement of work) • SF-424A (budget document) • PMC 123.1 (budget document if total cost over $100K) • CSL (cost share letter 20% universities) OAFA - Contracts • Fringe rate (explain the calculation) • Indirect cost rate (provide federally negotiated rate, or explain) NEPA - Environmental Determination • EF-1 (on-line form); be explicit, ask for help, avoid GMOs) https://www.eere-pmc.energy.gov/NEPA.asp 1. GPS coordinates of plot(s) 2. Acreage 3. Crop species and variety
Physical Data Flow Sun Grant Association Program Director South Dakota State University (James Doolittle) SOPO, SF-424A, PMC 123.1, CSL (forms sent to Jim Doolittle by Team Leads) GO OCPM (project management) Technical Evaluation (GFO OCPM) Current PI New PI Current PI w/ new scope GO OAFA (contracts) GO NEPA NEPA EF-1 (GFO online form) PI Memo (GFO Contracts) SGA PD SDSU (James Doolittle) NEPA DETERMINATION PI gets $
Process Time Line Sun Grant Association Program Director South Dakota State University (James Doolittle) 1 week GO OCPM (project management) 2-4 weeks Current PI New PI Current PI w/ new scope GO OAFA (contracts) GO NEPA 2-4 weeks SGA PD SDSU (James Doolittle) NEPA DETERMINATION 1 week 6-12 weeks 9-12 Weeks Total PI gets $
SGA Program Director South Dakota State University (James Doolittle) Planned 2010 Time Line Requests go to leads in 9/09 & 10/09 for grant packages Staggered packages go to GFO 11/09, 12/09, and 1/09 GO OCPM (project management) Current PI GO OAFA (contracts) GO NEPA Staggered packages go to OAFA 2/10-5/10 NEPA DETERMINATION SGA PD (SDSU) Staggered packages go to SGA 3/10-6/10 6-12 weeks 9-12 Weeks Total PI gets $
NEPAQuestions and / or Concerns Q: When do I have to complete a DOE NEPA EF-1? A: The PI must complete a NEPA EF-1 when they: 1. Join the Feedstock Partnership field trials 2. Have a change in their field trial scope 3. ASAP Q: Do I have to submit a new NEPA each year of my trial? A: If your trial received a previous NEPA determination, this determination will hold for the remainder of the project unless there is a change in scope. Q: What should I do if I am encountering difficulties completing my on-line DOE NEPA EF-1 form? A: Feel free to contact your GFO project monitor or project officer, and they will help you through the process.
NEPAQuestions and / or Concerns Things to bear in mind about NEPA and field trials • GMOs – • De-regulated, commercial varieties of corn, wheat or alfalfa – OK • Anything else (including switchgrass, energycane, sorghum, miscanthus, poplars & willows) – NO 2. Invasive species - consult with your State Department of Agriculture 3. Chemicals (fertilizer, herbicide, pesticide) “Standard agricultural management practices” 4. Employ positive statements; leave no doubt (e.g. “No radiological materials will be created or used on this project”) 5. Check your GPS coordinates (our NEPA people will)