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Conferencing Service

Conferencing Service. Audio only. 1-866-740-1260. Web only. www.ReadyTalk.com. You shouldn’t need a degree in computer science to hold a web conference. 1-866-740-1260. Audio and Web. www.ReadyTalk.com. Audio Conferencing. Use any time without the need for reservations

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Conferencing Service

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  1. Conferencing Service Audio only 1-866-740-1260 Web only www.ReadyTalk.com You shouldn’t need a degree in computer science to hold a web conference. 1-866-740-1260 Audio and Web www.ReadyTalk.com

  2. Audio Conferencing • Use any time without the need for reservations • Include up to 96 participants per conference • Phone Number is always the same • Unique, consistent access code and passcode for both audio and web • International toll-free calling • Chairperson needs to enter an Account Key

  3. Telephone Commands Managing Your Conference • * 1 - Dial out to connect a new participant to your conference call • * 2 – Record your conference for someone who cannot attend • * 8 – Allow a conference call to continue without you Security • Set one time security code • * 4 – Lock your conference/*5 Unlock your conference • * # - to obtain a count of the number of call participants • * 9 – to Obtain a Roll Call of Participants Other features • # # - Chairperson mutes all conference lines • 9 9 - Chairperson Unmutes all conference lines • * 6 – Participant mutes their individual line • * 7 – Participant unmutes their individual line • * 0 – Ask for a private conversation with a conference operator Use Web Moderator to view conference participants

  4. Web Conference Functionality • Integrated Audio and Web Controls • Present PowerPoint slides • Show specific applications (Excel, Word, Websites) • Show your entire desktop • Appoint a Co-Presenter to share presentation responsibility • Grant Control of your applications or desktop to another participant. • Create and manage conference recordings

  5. Participating in a Conference • Go to www.readytalk.com • First Time UsersYou may need to load the Java plug-in, if not already installed. This is a one-time download Click on the browser check located under the participant login box.

  6. Java Browser Test Results System already has correct version of Java installed Click link to install the correct version of Java.

  7. Joining a Conference • Go to www.readytalk.com • Participants login with the unique access code you provide them • Chairperson logs in with their unique access code and must enter a passcode

  8. Participant Lobby

  9. Participant Slide View

  10. Conference Center • Go to www.readytalk.comLog in using your unique Access Code and Passcode • Invitation Emails • Custom Registration • Reports • Manage Recordings • Podcasting

  11. Create Meeting Invitations Fill out all the necessary info for participants and click “Next”

  12. Review Your Invitation Choose to send your invitation, or edit it after previewing it

  13. 1. Enter the email addresses of the participants you wish to invite OR 2. Upload a CSV file containing the email addresses of the participants you wish to invite OR 3. Use the preview screen to copy and paste into an email client Send Your Invitation

  14. Start Your Web Conference Click to start a conference Use these tools to plan for future conferences

  15. Upload Slides Before The Conference BeginsSelect the File you want to upload

  16. View the thumbnails on your screen Slide Preview

  17. Slide Preview

  18. Chairperson Screen Participant Window Integrated Audio and Web Controls Slide Controls Chat

  19. Conference Controls • Start Web Conference • Select Action Dropdown • Participants List • Conference Management • Phonebook • Options • Reports • Chat

  20. Participant List • Icons display each users connectivity • Telephone = audio participant • Computer = web participant • Hourglass = in lobby or dialing • Participant arrow dropdown list allows for chairperson to perform various actions: • Disconnect • Chat • Assign as Co-Presenter • Grant Control

  21. Conference Management Chairperson Audio Functions: • Mute All: Mute all participants to block out background noise • Unmute All: Unmute participants • Operator: Dials out to an operator for assistance • Record: Records the web and audio portions of your conference • Listen Only: Places all participants in listen only mode • Continuation: Allows the conference to continue if the chairperson drops out • Lock Audio: Prevents additional participants from joining conference    

  22. Chat: enables the chat window Application Showing Slider: allows you to optimize for better performance Entry Announcement: sets the announcement heard when participants join Quick Start: allows conference to start before chairperson has joined Options

  23. Chat • Allows you to communicate and ask questions through the web interface • The chairperson can chat to co-presenters, a single participant, or the entire conference

  24. Show Desktop Mode • Share your entire desktop with participants • Chat is disabled by default • Participants’ displays are maximized • To stop this mode, select another Presentation Mode from the dropdown box, or end your conference

  25. Show any application that is open (word documents, spreadsheets, websites, software) Find application from in the selection box Show Applications Mode

  26. Grant Control • Grant Control of your desktop or applications to another participant • Grant Control from Select Action Dropdown or the Participant Action Arrow.

  27. Appoint a Co-Presenter • A chairperson can appoint a co-presenter to share responsibility • Multiple co-presenters can be appointed by the chairperson

  28. Showing Button • When showing applications, you will notice a “Showing” button on the window. • The “Showing” button allows you to manage your conference from multiple windows.

  29. Click the Record checkbox Audio Conference must be started The Recorder will appear in your participant list and you will hear “this conference is being recorded” Click the Reports button to access and manage your recordings Recording a Conference

  30. Play: This will play the recording using a Flash player Download: Allows you to download the audio portion or both the audio and visual Email: Allows you to e-mail the recording link to a participant Rename: Changes the name of the recording Manage Recordings

  31. Recording Player • The video portion is synchronized with the audio. • This allows you to fast forward or rewind while keeping the slides in sync with the audio. • Slides, desktop, and application sharing modes are all captured

  32. ReadyTalk Support Page http://support.readytalk.com • Look up International Toll-free numbers • Access our Help Guides • Contact ReadyTalk Customer Care • Manage your Recordings • Sign up for Training

  33. Questions?

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