PRESENTORS: DAN W. HAMLIN, EXECUTIVE VICE PRESIDENT, ECLAT CONSULTING, LLC.

1. STIMULUS AWARDS:A RESEARCHERS DREAMOR AN ADMINISTRATOR’S NIGHTMAREUPDATED: THE LATEST INFORMATION AND GUIDANCE AVAILABLE PRESENTORS: DAN W. HAMLIN, EXECUTIVE VICE PRESIDENT, ECLAT CONSULTING, LLC. NASIR MUJAWAR, SENIOR VICE PRESIDENT, MILLETECH INC.

2. WELCOME AND INTRODUCTION TO THE RESEARCH STIMULUS • WELCOME TO THE SESSION • AGENDA • OVERVIEW OF THE STIMULUS PLAN • SPECIFIC IMPACT ON THE RESEARCH ENTERPRISE • THE RULES AS THEY EXIST • IS THERE VARIANCE BY AGENCY? • EXAMPLES • WHAT DO YOU NEED TO DO NOW? • WHAT IS THE TIMEFRAME IN WHICH WE NEED TO WORK? • Q & A

3. OVERVIEW OF THE STIMULUS PLAN AND THE RESEARCH ENTERPRISE • 1512 • OMB’s FIRST DOCUMENT • SUBSEQUENT AGENCY RELEASES • ASSOCIATION RELEASES • OMB’s MOST RECENT RELEASE OF DATA ELEMENTS

4. SPECIFIC IMPACT ON RESEARCH UNIVERSITIES • THE GOOD AND THE BAD • ADDITIONAL FUNDING OF NEW RESEARCH • NEW STEPS FORWARD TOWARD DISCOVERY AND THE IMPROVEMENT OF HEALTH AND LIFE • NEW JOBS AND THE EXTENSION OF JOBS • THE VOLUME MAY KILL US • MAJOR MANAGEMENT CHALLENGES • REPORTING, REPORTING AND MORE REPORTING • HOW DO WE GET THE NEW DATA AND CONSOLIDATE REPORTING? • AUDITS GALORE

5. THE RULES • 1512 • OMB • AGENCY • QUARTERLY VS MONTHLY REPORTING • REPORTING ON TOP SALARIES • REPORTING ON ALL SALARIES OVER $50,000

6. OMB DATA ELEMENTS • On April 1, 2009 Fed. Regs. Published Data Elements (Vol. 74 No. 61) • Data Elements can be Grouped by : • Demographic • Project Activity • Sub-Recipient • Sub-Contracts • Demographic • Name of Agency • Grant Award # • DUNs # • EIN # • CFDA • Recipients legal name and address • University Account# • Reporting Period – Start and End Date; Qrtly Reporting; Identify Final report • Mark Reports as QTRLY or FINAL

7. OMB DATA ELEMENTS • PROJECT ACTIVITY • Name/Description of Project or Activity • Amount of ARRA funds received – Cash recvd as of report • Description of Project (CODE) Nat. Ctr. For Charitable Assistance Code • Narrative Description of Award/Activity – Purpose, Results, Outputs, Outcomes. Sub-recipients, Significant Deliverables, Units of Measure • Evaluation of Activity Completion – Status based on Performance Reports using 50% Rule • Employment Impact – Give Narrative descrip. On Employment activity cumulative by Qtr. Include Sub-Recipients . Minimums: • Describe types of jobs created in US • Jobs Created = newly created jobs or unfilled jobs filled with ARRA funds • Jobs Retained = previously filled positions that are retained through ARRA funding • Number of jogs should be reflected as FTE • A job can not be both New and Retained • SUB-RECIPIENT • Basically the Same as Recipient • Location – Central Contractor Registration Number (5 digit)

8. OMB DATA ELEMENTS cont. • Sub- Recipient - continued • Sub-Recipient Type code use A to X in Fed. Reg. • Amount Dispersed – Cash Recvd. as of Reporting date • Total Amount of Award – Anticipated total Cash to be Received at project end • Sub-Award Date – Date Signed • Award Period – Award Start and Stop dates Period • Location - Physical location description

9. OMB DATA ELEMENTS CONT. • Sub Contracts • Number of Subcontracts/Awards less than $25,000 to individuals • Amount of Dollars of Sub Contracts/ Awards less than $25,000 given to an individual.

10. WHAT DO WE NEED TO DO NOW? • KEEP UP TO DATE • FORMULATE A SMALL GROUP TO MANAGE THE PROCESS • INCLUDE RESEARCH PRE AND POST AWARD STAFF, FACULTY, DEPT ADMIN., CFO, AND V.P. RESEARCH • THEY NEED TO NOT ONLY DETERMINE DIRECTION, MAKE BASIC DECISIONS ON APPROACHING THE ISSUES BEFORE THE UNIVERSITY, BUT ULTIMATELY TAKE THESE DECISIONS FORWARD TO THE REST OF THE UNIVERSITY • IDENTIFY THE MISSING DATA AND DETERMINE HOW IT WILL BE COLLECTED AND REPORTED BACK TO THE GOVERNMENT • NUMBER OF NEW POSITIONS • NUMBER OF RETAINED POSITIONS • TOP SALARIES

11. WHAT DO WE NEED TO DO NOW? • SALARIES OVER $50,000 PAID ALL OR IN PART WITH STIMULUS FUNDS • CODING STRUCTURE FOR REPORTING SEPARATELY AND TOGETHER • REPORTING THE NON-FINANCIAL GOALS AND THEIR ATTAINMENT, QUARTERLY (THE 50% RULE) • DO YOU HAVE CONTRUCTION FUNDING VIA STIMULUS? • CONSOLIDATING REPORTING BY AWARD/PROJECT, STIMULUS FUNDING ETC. AND PREPARING THE QUARTERLY REPORTS • INVOLVING IT AND OUTSIDE SOURCES

12. HOW DO WE HANDLE THE COST? • LOOK FOR NEW RULE MAKING AT THE OMB LEVEL • ALLOW DIRECT RECOVERY AT THE AWARD LEVEL FOR SUPPORT STAFF TO SUPPORT RESEARCHERS AND DEPARTMENTS • ALLOW RECOVERY AS AN INDIRECT ADMINISTRATIVE COST • SPECIAL ONE TIME RATE INCREASE TO COVER THE COST • ADJUST THE DEPT. ADMIN.CAP THROUGH FY2012 • OTHER

13. HOW DO WE HANDLE THE COST? • YOU NEED TO GET YOUR UNIVERSITY BEHIND THE FUNDING. GET YOUR PRESIDENT, OTHER EXECUTIVES AND BOARD MEMBERS ACTIVE. • DO IT NOW!

14. THE TIMEFRAME • NOW • THE RULEMAKING AND DESIGN NEEDS TO BE COMPLETE IN MAY • REPORTING IS 10 DAYS AFTER THE END OF THE QUARTER (JULY 10, 2009) THIS MAY BE EXTENDED SLIGHTLY IN THE FIRST QUARTER • YOU NEED TO DEVELOP, DESIGN THE SYSTEM, GET BUY IN AT MULTIPLE LEVELS, COMPLETE AND TEST THE SYSTEM, TRAIN STAFF AND FACULTY, ROLLOUT AND IMPLEMENT BY JULY

15. Q and A • YOUR QUESTIONS • OUR BEST ANSWERS AS OF TODAY.