HSS

1. HSS Office of Health, Safety and Security Executive Order 13514 The Role of Environmental Management Systems • Steven R. Woodbury • Office of Environmental Policy and Assistance, HS-22 November 16, 2010

2. “As the largest consumer of energy in the U.S. economy, the federal government can and should lead by example when it comes to creating innovative ways to reduce greenhouse gas emissions, increase energy efficiency, conserve water, reduce waste, and use environmentally-responsible products and technologies.” President Barack ObamaOctober 6, 2009

3. HSS Office of Health, Safety and Security Overview E.O. 13514 Federal Leadership in Environmental, Energy, and Economic Performance • What is an Environmental Management System? • DOE’s Strategic Sustainability Performance Plan • What is in DOE’s SSPP? • How is DOE implementing the SSPP? • What is the role of Environmental Management Systems in implementing DOE’s SSPP?

4. Executive Order 13514 Federal Leadership in Environmental, Energy, and Economic Performance “To establish an integrated strategy towards sustainability in the Federal Government and make reduction of greenhouse gas (GHG) emissions a priority for agencies.”

5. HSS Office of Health, Safety and Security Five Key Aspects of E.O. 13514 • Reduction of Greenhouse Gas (GHG) emissions is now an overarching performance metric for Federal progress in sustainability • Agencies must develop a Strategic Sustainability Performance Plan, and update it annually • E.O. goals are to be linked to budget allocations and scored by OMB • E.O. 13423, Strengthening Federal Environmental, Energy, and Transportation Management(January 29, 2007) remains in effect • E.O. stipulates continued reliance on Environmental Management Systems (EMSs) for implementation

6. HSS Office of Health, Safety and Security What is an environmental management system?

7. HSS Office of Health, Safety and Security Environmental Management System • An EMS is a systematic and structured approach to addressing environmental consequences of an organization’s activities, products, and services. • An EMS is the combination of people, policies, procedures, plans, and reviews, by which an organization addresses environmental issues. • The scope of ‘environmental issues’ is broad, including greenhouse gasses, energy, and waste reduction (for example), as well as compliance.

8. HSS Office of Health, Safety and Security Benefits of an EMS • Help maintain compliance • Reduce operating costs • Integrate environmental programs into mission • Increase employee involvement • Reduce environmental impacts

9. HSS Office of Health, Safety and Security Requirement to have an EMS • Required by E.O. 13423 (2007) and E.O. 13514 (2009) • Required by DOE O 450.1 (and its forthcoming replacement, DOE O 436.1) • DOE’s Strategic Sustainability Performance Plan identifies EMS as the management framework for meeting DOE’s sustainability goals

10. HSS Office of Health, Safety and Security The ISO 14001 Standard • ISO 14001:2004 is the international consensus EMS standard, and the de facto EMS benchmark • Organizations must provide auditable, objective evidence to demonstrate that the EMS is operating effectviely in conformity to the ISO standard • The EO 13423 Implementing Instructions direct Federal agencies to align their EMS programs with ISO 14001 • Deputy Secretary Poneman endorsed adoption of ISO 14001 as DOE’s standard for environmental management [memo 3/16/10]

11. HSS Office of Health, Safety and Security EMS: A Continuous Improvement Cycle PlanPlanning – identifying environmental aspects and establishing goals DoImplementing – includes training and operational controls CheckChecking – includes monitoring and corrective action ActReviewing – includes progress reviews and acting to make needed changes

12. HSS Office of Health, Safety and Security EMS Planning Elements • Identify legal requirements, as well as “other requirements to which the organization subscribes” • Identify aspects and impacts from the organization’s activities, products, and services • Identify ‘significant’ environmental aspects • Set objectives and targets • Implement a program to achieve the objectives and targets

13. HSS Office of Health, Safety and Security EMS: Aspects and Impacts Environmental Aspect (Cause) – The elements of an organization’s activities, products, or services which can interact with the environment. • It is important to establish, implement and maintain a procedure to identify the environmental aspects of activities products and services that you “can control and …can influence.” • Examples include: air emissions, water discharges, use of raw materials, energy use, use of natural resources, use of volatile organic compounds. Environmental Impact (Effect)– Any change to the environment whether adverse or beneficial, wholly or partially resulting from an organization’s activities, products, or services. • Examples include: depletion of natural resources, air pollution, hazardous waste generation, soil and water contamination.

14. HSS Office of Health, Safety and Security EMS: Objectives and Targets An EMS objective is an overall goal arising from the environmental policy statement set by the organization. An EMS targetis a detailed measurable performance requirement related to the objective.

15. HSS Office of Health, Safety and Security DOE’s strategic sustainability program plan

16. HSS Office of Health, Safety and Security What is in DOE’s SSPP? • Section 1: Departmental Policy and Strategy • Section 2: Performance Review and Annual Update • Longest section of the SSPP • Describes accomplishments to date • Discusses 10 goals and path forward • Section 3: Departmental Self Evaluation • Evaluation of SSPP • Planned action timeline for following: • Program and budget development • Procedural and operational changes • Corporate culture

17. Approval and Review of SSPP HSS Office of Health, Safety and Security • DOE submitted its draft SSPP to OMB and CEQ in June • SSPP was approved and released in September • DOE’s SSPP is available at: http://www.energy.gov/media/DOE_Sustainability_Plan_2010.PDF • The SSPP will be updated each June to reflect any changes in: • Schedule • Milestones • Approaches

18. SSPP Goal Areas HSS Office of Health, Safety and Security • Scope 1 & 2 Greenhouse Gas (GHG) Reduction • Scope 3 GHG Reduction • Comprehensive GHG Inventory • High Performance Sustainable Design • Regional and Local Planning • Water Use Efficiency and Management • Pollution Prevention and Waste Minimization • Sustainable Acquisition • Electronic Stewardship and Data Centers • Departmental Innovation

19. HSS Office of Health, Safety and Security GHG: Sources and Scopes

20. GHG Emissions HSS Office of Health, Safety and Security • SCOPE 1: Direct GHG emissions owned or controlled by Federal agency • Stationary External Combustion • Stationary Internal Combustion • Fleet Vehicles • Fugitive Emissions • SCOPE 2: Direct GHG emissions from purchased utilities • Electricity • Heat • Steam • SCOPE 3: Indirect GHG emissions • Employee commuting • Business travel • Waste • Production & transport of purchased material • Other

21. HSS Office of Health, Safety and Security SSPP Implementation: Line Management • Implementation and coordination is through the existing DOE lines of authority • DOE’s Under Secretaries for Science, Energy, and Nuclear Security cover all the DOE program offices • Additional groups will enhance the communication of the SSPP implementation • Field Management Council • National Laboratory Directors Council • EFCOG • Communities of practice • Assistance networks and work groups

22. HSS Office of Health, Safety and Security SSPP Implementation: Site Sustainability Plans • Successor to the site “Executable Plans” • Address the full range of SSPP goals(not just the goals in DOE O 430.2B) • Address performance status and planned actions at the site level • Due in December to the cognizant program office • Updated annually

23. HSS Office of Health, Safety and Security SSPP Implementation: New DOE Order Existing Order 450.1A New Order 436.1 Existing Order 430.2B

24. SSPP Implementation: EMS HSS Office of Health, Safety and Security • EMS is the framework for implementingsustainable practices to achieve DOE energy and environmental sustainability goals. As result of SSPP and E.O. 13514: • Sites should revise EMSs as necessary • To meet SSPP goals and targets • To conform to the ISO 14001 standard • Sites should review their EMS cross-functional teams • Do you have the right functions and the right people? • DOE intends to use its EMS process to integrate energy security and environmental sustainability into site operations and activities

25. HSS Office of Health, Safety and Security Summary • The SSPP is DOE’s plan and roadmap to meet the goals of E.O. 13514 • There is a major new emphasis on inventory, reporting, and management of GHG emissions • The SSPP includes numerous other sustainability goals in addition to GHG reduction • EMS is DOE’s framework for implementingsustainable practices to achieve DOE energy and environmental sustainability goals.

26. “Working together we will successfully implement this vital Executive Order [13514] and enhance our ongoing efforts to strengthen environmental, energy, and economic performance across the complex.” Secretary of Energy Steven Chu

27. HSS Office of Health, Safety and Security Contact Information: Steven Woodbury Office of Environmental Policy and Assistance, HS-22 US Department of Energy 202-586-4371 steven.woodbury@hq.doe.gov

28. HSS Office of Health, Safety and Security Backup slidesDOE’s Goals in our SSPP

29. Overview: SSPP Goal Areas HSS Office of Health, Safety and Security • Scope 1 & 2 Greenhouse Gas (GHG) Reduction • Scope 3 GHG Reduction • Comprehensive GHG Inventory • High Performance Sustainable Design • Regional and Local Planning • Water Use Efficiency and Management • Pollution Prevention and Waste Minimization • Sustainable Acquisition • Electronic Stewardship and Data Centers • Departmental Innovation

30. HSS Office of Health, Safety and Security Goal 1: NEW Scope 1 & 2 GHG Emissions Reduction DOE commits to a 28% reduction in Scope 1 & 2 emissions by 2020 (FY2008 baseline of 4.6 MMTCO2e) To meet this commitment, DOE will focus efforts on: • Buildings • Reduce facility energy intensity • Install and use renewable electricity • Install utility meters • Fleet • Acquire alternative fuel vehicles (AFVs) • Optimize AFV deployment & inventory • Promote culture change among drivers • Fugitive Emissions • Identify and implement measures to reduce and recapture non-CO2 GHGs

31. HSS Office of Health, Safety and Security Goal 2: NEW Scope 3 GHG Emission Reduction • DOE is committed to a 13% reduction in Scope 3 emissions by 2020 (FY2008 baseline of 748,000 MMTCO2e) • Scope 3 reduction goals initially focus on: • Employee travel (12%) • Business ground and air travel • Employee commuting travel • Waste disposal (12%) • Contracted solid waste • Contracted wastewater • Transmission and distribution losses from purchased electricity (16%) • DOE will include prime contractor activities in these Scope 3 emission calculations • Additional Scope 3 emissions will be addressed in future years

32. HSS Office of Health, Safety and Security Goal 3: NEW GHG Inventory • DOE shall annually submit a comprehensive GHG inventory to CEQ and OMB beginning January 2011 • Preliminary GHG emissions inventories relied upon annual reports and ad hoc requests for additional information • CEQ issued final guidance on Federal GHG reporting requirements on October 6 • Inventory process for FY2011 and beyond will align with the recently issued federal guidance • Sites may have additional reporting responsibilities under EPA and/or state reporting requirements

33. HSS Office of Health, Safety and Security GHG Inventory Suggestions • Sites should already be collecting data • Keep data disaggregated by quarter • Federal, state, and EPA reporting requirements may vary according to calendar or fiscal year • Retain data according to source • Disaggregate on-site and off-site electricity, fugitive emissions, fleet fuel consumption, etc. • Separate consumption/use data from conversion factors • Different reporting requirements may require different emission factors (e.g. national vs. regional emission factors) • Different Global Warming Potentials – data are refined over time (sometimes faster than regulations can adapt)

34. HSS Office of Health, Safety and Security Goal 4: High-Performance Sustainable Design • DOE has 30 buildings that qualify as “sustainable” • Additional goals in the SSPP include: • Beginning in FY2020, design buildings to achieve zero-net energy performance by FY2030 • Make annual progress toward 100% sustainable buildings • Maintain buildings to reduce energy, water, and material consumption and achieve net reduction in operating costs • Optimize performance of real property portfolio • To meet GHG reduction goal, efforts will focus on: • Reducing Facility Energy Intensity • Renewable Electricity Installation & Use • Utility Meter Installation

35. HSS Office of Health, Safety and Security Goal 5: NEW Regional and Local Planning • Goal includes commitments to: • Incorporate regional transportation planning and sustainable building location into policy and planning • Update policy and guidance to ensure NEPA studies identify and analyze impacts associated with energy usage and alternative energy sources • Update policy and guidance to ensure coordination with regional authorities regarding ecosystems, watersheds, and environmental management • In its SSPP, DOE commits to participate in addressing regional transportation, energy, water, and environmental priorities • Goal also supports Scope 2 & 3 GHG reductions targets

36. HSS Office of Health, Safety and Security Goal 6: Water Use Efficiency and Management • Water conservation efforts consist of 4 components: • Conduct leak detection and consumption surveys • Reduce potable water and industrial, landscaping, and agricultural water consumption • Identify use of ground water, gray water, or storm water for cooling, and opportunities for cooling water reuse • Implement water reuse and recycling strategies • Sites will develop a water efficiency policy and a water management plan • Minimize stormwater runoff impacts on local environments • 2 HSS information briefs forthcoming on technical guidance for compliance with EISA Section 438

37. HSS Office of Health, Safety and Security Goal 7: Pollution Prevention and Waste Elimination • Sustainable practices for Goal 7 focus on 3 categories: • Waste diversion • Diversion of sanitary waste and construction & demolition (C&D) debris Now tracked separately • Diversion of compostable and organic material NEW • Toxic chemical reduction • Control of fugitive emissions is key to reducing Scope 1 GHGs • Paper use • Reduce paper use • Purchase paper with at least 30% post-consumer fiber • Implementation continues to rely on sustainability assessments to identify opportunities for process, product, or behavioral change

38. HSS Office of Health, Safety and Security Goal 8: Sustainable Acquisition • Acquisition goals from E.O. 13423 to purchase environmentally preferable products remain in effect • NEW DOE to ensure that 95% of new contract actions require the supply or use of products and services that are: • EnergyStar® or FEMP-designated • WaterSense • bio-based content • recycled content • EPEAT-registered electronics • non-ozone depleting • non-toxic or less toxic alternatives • DOE is updating DEAR clause to reflect Sustainable Acquisition in E.O. 13514 • "Mega Clause" was published in the Federal Register on 09/22 as an interim final rule

39. HSS Office of Health, Safety and Security Goal 8: Sustainable Acquisition (cont) Scope 3 emissions include those released in producing goods and services for the Federal government GSA prepared recommendations to CEQ and OMB on how vendors and service providers could assist Federal agencies in tracking and reducing scope 3 GHG emissions related to the goods and services they provide

40. HSS Office of Health, Safety and Security Goal 9: Electronic Stewardship and Data Centers • Retain/strengthen current DOE policies addressing lifecycle environmental performance of electronic assets (purchasing, operations, and disposition) • Updated policy for power and resource management of electronic systems • Updated policy and guidance for environmentally sound decommissioning and disposition practices • New policy and guidance on duplex printing • NEW DOE will consolidate and optimize Data Centers to reduce energy consumption, save costs, and optimize space utilization • NEW DOE will institute a best practices scorecard to identify, implement, and track efficiencies gained from environmentally sound operation

41. HSS Office of Health, Safety and Security Goal 10: NEW Departmental Innovation • Cool roofs • DOE will implement the new Secretarial policy directing installation of cool roof technology where appropriate • “Net-Zero” or “low carbon” status for sites • DOE will identify opportunities for cogeneration plants, fuel cells, and nuclear energy at DOE sites • DOE will consider carbon sequestration opportunities at coal-fired heating plants • Create most energy efficient computer server facilities • DOE has ~50 data centers that can be optimized and used as models for other agencies to follow • Explore opportunities for fuel cell or other “local generation” energy technologies