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Multi-Page Reports

Multi-page reports extend beyond a single page and require additional formatting elements, including various heading types, page breaks, and numbering. This guide explores the key components of multi-page reports, emphasizing the importance of clear headings to organize content effectively. It highlights the differences between main headings, subheadings, side headings, and paragraph headings, and provides guidelines for page breaks to maintain reader engagement. Additionally, it discusses how to properly implement page numbers for long documents, ensuring a professional and polished presentation.

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Multi-Page Reports

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  1. Multi-Page Reports Print Communications 25S

  2. Multi-page reports are reports with more than one page, not including a cover page. Multi-Page Reports

  3. Multi-page reports are similar to single-page reports: • Title heading • Spacing • Fonts Similar to Single-Page Reports

  4. Multi-page reports have extra requirements: • More types of headings • Page Breaks • Page Numbers • Later on, we will get into footnotes, endnotes, cover pages, and bibliographies. Today’s Topics

  5. Headings

  6. Headings are used in reports to separate sections • There are different “levels” of headings • Depends on how important the section is: • Main headings • Subheadings • Side headings • Paragraph headings • Headings are alwayssans serif like Calibri Headings

  7. Title Headings & Subheadings

  8. The title heading isthe title of your report • ALL UPPERCASE and bold • Centered • Followed by a triple space • ¶ • ¶ • Can be a slightly larger font than the body Title Headings

  9. Subheadings introduce major sections of a report • ALL UPPERCASE • Centered • ¶ • ¶ • Triple space before and after • ¶ • ¶ Subheadings

  10. Side & Paragraph Headings

  11. Side headings introduce a section within a section. FOOD FRUITS AND VEGETABLES FRUIT (side heading) Side Headings

  12. Side headings are UPPERCASE • Left aligned • ¶ • ¶ • Triple space before and double space after • ¶ Side Headings

  13. Paragraph headings introduce the subject of a paragraph • Bananas –Bananas are yellow. • Apples – Apples are often red. • First letter is capitalized and followed by a period or dash • Heading is part of the paragraph, not on it’s own line Paragraph Headings

  14. Page Breaks

  15. Word inserts a page break automatically when you reach the end of a document – that just means it starts a new page for you • However! It doesn’t always insert it in the right place. Sometimes it breaks in the middle of an idea! • Breaking in the middle of an idea can lose the reader’s attention – the reader can forget what they were reading about as they turn the page. Page Breaks

  16. A paragraph must have at least 4 lines before it breaks onto a new page • If there are 3 lines or less in the paragraph, it has to be moved to the next page • This is when we insert a page break • Exceptions: • Do not break bulleted or numbered lists • Do not break headings from paragraphs Page Breaks

  17. Insert menu > Page Break • Shortcut: CTRL + Enter • With Show/Hide ¶ turned on, a page break looks like this: ………………Page Break………………. Inserting a Page Break

  18. To remove a page break, press Delete or Backspace Removing a Page Break

  19. Page Numbers

  20. Documents longer than one page require page numbers: Page Numbers

  21. Download the questions from the website  Homework Questions

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