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Travelling Overseas – Sept 2013

Travelling Overseas – Sept 2013. Anita Randell , University Insurance Officer Telephone 023 92 843308. Why does the University need to know I am travelling overseas?. The University has a duty of care to its staff and students

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Travelling Overseas – Sept 2013

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  1. Travelling Overseas – Sept 2013 Anita Randell, University Insurance Officer Telephone 023 92 843308

  2. Why does the University need to know I am travelling overseas? • The University has a duty of care to its staff and students • In the event of an overseas crisis we need to know whether any staff or students may be affected. Serious incident plan can be activated ensuring VCE are fully briefed to enable to full response. • Case study – Japan Tsunami • 4 already in Kyoto • 1 returned early with International Offices support • 2 refused permission to travel • Press/family members briefed

  3. What are the University’s procedures? • Obtain authorisation from HoD and prepare FIN1 • Complete the online Travel Overseas Form • Read Occupational Health travel advice • Register with TravelGuard- If destination is ‘high risk’ or field work it is the travellers responsibility to complete a Risk Assessment. • Both HOD and Sally Hartley (or VCE) will need to formally sign off trip. ALLOW SUFFICIENT TIME! www.port.ac.uk/special/overseastravel

  4. Your role and responsibility If you do not follow the travel procedures, you are not insured!

  5. What Insurance does the University provide? AIG are the University Insurers Our insurance does not cover staff or students for travel to countries classified as “Extreme Risk” by TravelGuard, or to the following destinations due to either high kidnapping risk • Iraq (except Kurdistan) • Sudan • Niger Delta e.g. Syria is currently classified as “extreme” risk.

  6. What Insurance does the University provide? Personal effects/money: • Read the summary of cover for limits. • Emergency replacement of visa, passport etc • Property irregularity report. • Must report to police within 48 hours • Be vigalent and don’t display obvious signs of wealth.

  7. What Insurance does the University provide? Cancellation/curtailment • Cover if a trip has to be cancelled or cut short as a direct result of a cause which is outside your control. • Exclude failure of airline/events known about/disinclination to travel. • E.g – accident or illness just before due to leave UK.

  8. What Insurance does the University provide? Emergency Medical Assistance • If applicable make sure you get your European Health Insurance Card. • Lifeline Plus Assistance must be called ASAP – If possible prior to seeking medical treatment. Failure to call them could invalidate your insurance. They are great and will support you if the worst happens! • Where possible they take over medical care including organising hospitalisation/treatment/advice/return. • Limited capabilities in certain regions • Exclude journeys against medical advice • Not private medical Insurance. EMERGENCY ASSISTANC E NUMBER 01273 400850 Quote policy number 0015865120 (University of Portsmouth)

  9. Don’t get complacent... Expect the unexpected – lots of tips on University Travel Oversea and TravelGuard web-sites!

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