“Providing Valuable Programming” for Leadership Conference 2011

1. “Providing Valuable Programming” for Leadership Conference 2011 Jonathan Klane, M.S.Ed., CIH, CHMM, CET Klane’s Education Information Training Hub, LLCSM (KEITHSM) – jonathan@trainerman.com and James G. Gallup, P.E., CSP, Director Aon Risk Consulting james.gallup@aon.com

2. Intro, Overview, and Requests • Intro (ourselves, this session, and participants) • What is one thing you want from this session) • Quick overview • Questions or requests?

3. Quick (37 sec.) Overview • Intro’s, overview, requests (what we’re doing now! ) • Learning objectives (ours and yours) • Program Chair “R&R” • Your calendar’s full! • “Just tell me what you want!” • Sources and resources (more sources?) • Make a meeting great! • Marketing meetings means more members! • Your Action Plan

4. Introductions • Introduce yourself to partner/table mates (11 sec.) • Share 1 quick thing you want from this session (22 sec) • Write them down (33 sec) • Bring them up (44 sec – no running, please!)

5. Requests (and questions) • Let’s review posted requests as a group! (2 min, 38 sec)

6. Learning Objectives (55 sec): By the end of the session, participants should be able to: • Explain the role and responsibilities of the Chapter Program Chair and how it fits within Chapter strategic goals. • Defend the need to publish a full calendar of technical meetings with relevant programs early in the Chapter year. • List and detail several methods of soliciting Chapter members’ input on desired programming. • Describe several sources and resources for quality speakers and how to adequately “vet” them as both subject matter experts (SMEs) and effective speakers/presenters. • Detail what else goes into making a great technical meeting/program. • Effectively market your programs.

7. R&R (for Program Chairs) • Write as many as you can (1 min 37 sec) • Share with partner/table mates (1 min 49 sec) • Group’s list? (2 min 53 sec)

8. R&R (for Program Chairs) • Did we get them all? • Develop meeting schedule/calendar • Set up tech’l meetings: • Facilitate topic selection • Secure speakers • Reserve venue • Organize menu • Ensure meeting details/all fine • Ensure speaker/session details • Others?

9. “Your calendar is full Ms./Mr. Program Chair!” • Poll – How far ahead are you booked? • Poll – What’s the limit for short notice? • How do you feel when you get a full Chapter calendar of meetings? (“Person on the street” interviews) • Part of your Chapter’s Strategic Plan

10. “Just tell me what you want!” • BS using “circular whip” topics (2 min, 1 sec) • Each pair or table generate strategies for getting member input on topics/speakers (3 min, 17.5 sec) • Each pair/table presents to group (3 min, 17.6 sec)

11. Sources and resources (vetting ‘em) • Program Chair Manual (quick overview – 4 min, 23 sec) • “The Good, the Bad, and the Ugly” (demos) • Regulators (always popular, not always “eloquent”) • PDC Speakers (usually “pre-vetted”) • Members (many with expertise) • Others?

12. Great program! = Great meeting! • Technical session • Networking • Food (and drink) • Location, location, location • Offer CEUs • Other?

13. Great Technical Sessions! • Topic, topic, topic • What are the factors/characteristics? • Speaker – “Must kill!” • What are the traits/habits of great speakers? (“training charades” – act out the trait!) • Other aspects?

14. Great Networking! • “Shall we play a game?” • Let’s play “Matching Game”! • Find each “pair” of related EHS things on cards handed out • Example: One of you has “asbestos” and another has “mesothelioma” (on the card, not in reality!)

15. Great Food (and Drink?) ! • Break up into 3 or 4 groups: • Breakfast • Lunch • Dinner/Supper • Other • List best practices/examples (2 min, 59.9 sec) • Report back to group (3 min, 17 sec)

16. Great Locations! • Split into 2 groups: (2 min, 16.333 sec) • Dos of locations • Don’ts of locations • Report to other group (Pi min, 22/7 sec)

17. Other Great Ideas?

18. Wrap-up and Your Action Plan! • Key points? • Chapter meetings #1 for members! • Technical Session! • Networking! • Food and drink! • Location! • Full calendar early! • Members needs/wishes for topics! • Sources/resources for speakers! • What makes for a GREAT meeting! • Others?

19. Marketing meetings means more members! • In groups, brainstorm marketing techniques (3 min, 0 sec) • Evaluate your list (1 min, 67 sec) • Develop a “mini-marketing plan” (3 min, -1 sec) • “Pitch” your plans to us all (1 min, 11 sec – each) • We vote on best plan! (2 min, 1 x 10-9 sec)

20. Wrap-up and Your Action Plan! • Key points? • Chapter meetings #1 for members! • Technical Session! • Networking! • Food and drink! • Location! • Full calendar early! • Members needs/wishes for topics! • Sources/resources for speakers! • What makes for a GREAT meeting! • Others?

21. Jeopardy!

22. Learning Objectives (55 sec): By the end of the session, participants should be able to: • Explain the role and responsibilities of the Chapter Program Chair and how it fits within Chapter strategic goals. • Defend the need to publish a full calendar of technical meetings with relevant programs early in the Chapter year. • List and detail several methods of soliciting Chapter members’ input on desired programming. • Describe several sources and resources for quality speakers and how to adequately “vet” them as both subject matter experts (SMEs) and effective speakers/presenters. • Detail what else goes into making a great technical meeting/program. • Effectively market your programs.

23. Remaining Questions? Feel free to contact any of us afterwards! • Jonathan Klane at KEITH - jonathan@trainerman.com • Jim Gallup at Aon - james.gallup@aon.com • Rick Pollock at CLMI - RickPollock@clmi-training.com • Julie Neuleib at ASSE - jneuleib@asse.org

24. Thanks for coming and participating!