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e-Manifest RFI Industry Day Introduction and Background

e-Manifest RFI Industry Day Introduction and Background. February 7, 2013. Agenda. Purpose of the RFI and Industry Day e-Manifest Background and Business Case Highlights of e-Manifest Establishment Act Core Functions and Current Planning Efforts Format of Industry Day.

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e-Manifest RFI Industry Day Introduction and Background

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  1. e-Manifest RFI Industry DayIntroduction and Background February 7, 2013

  2. Agenda • Purpose of the RFI and Industry Day • e-Manifest Background and Business Case • Highlights of e-Manifest Establishment Act • Core Functions and Current Planning Efforts • Format of Industry Day

  3. e-Manifest RFI and Industry Day • The primary purpose of the RFI and Industry Day is market research • Interest in vendor capabilities & experience with HW tracking • Interest in COTS solutions that might be useful • Context of the RFI and Industry Day is e-Manifest planning • EPA is currently doing requirements gathering, alternatives analysis and a concept of operations • The RFI responses and Industry Day will inform these planning efforts and deliverables • This is NOT a solicitation • e-Manifest’s Acquisition Strategy is not yet determined

  4. e-Manifest Background • The current paper-based hazardous waste manifest system • Set of forms, reports, and procedures designed to seamlessly track hazardous waste shipments • Tracks hazardous waste from “cradle-to-grave” • Records information on types, quantities, and routing of wastes • Current paperwork burdens • 6-copy form must be completed, carried, signed, filed, and mailed to states • 146,000 waste handlers complete 2.2 – 5.1 million forms per year • Annual compliance costs of about $455 million • EPA currently does not collect domestic manifests or manifest data • e-Manifest legislation was passed by Congress on Sept. 22nd and signed by the President on Oct. 5th

  5. e-Manifest Benefits • For several years, OSWER has been exploring with stakeholders how we might transition to an “e-Manifest” • 2004: National Meeting produced consensus for national system funded by user fees • Economic analyses suggest a favorable Business Case: • Annual savings exceeding $75 million (2009 study) for users • Annual burden reduction of 300,000 to 700,000 hours • Non-economic benefits are also significant: • Better quality data and much more timely shipment tracking • Enhanced inspection/enforcement capabilities • Transparency: Rapid notification of problems or discrepancies • Opportunity for unified data system covering federal/state wastes • One stop reporting of manifest data to EPA and states • Potential to simplify Biennial Reporting

  6. Hazardous Waste Electronic Manifest Establishment Act • Milestones for EPA Actions: • Establish e-Manifest IT system within 3 years of enactment • Issue regulation authorizing use of electronic manifests within 1 year • Establish System Advisory Board within 3 years to advise on performance, fees • Scope provisions: • Extends to all federally- and state-regulated wastes requiring manifests • Extends to collection of data from electronic and paper manifests • Use of electronic manifests is optional for users • Fee and spending provisions: • Authorizes EPA to collect reasonable user fees for all system related costs • EPA can spend only for e-Manifest and only to extent of appropriations • Act authorizes appropriations of only $6 million for system build over 3 years • Oversight: Requires annual IG audit and biennial reports to Congress • Consistency: EPA must establish uniform effective date in all states, and must implement e-Manifest until States are authorized

  7. Core System Functions • Electronic manifest creation • Electronic manifest transmission between generators, transporters, transfer facilities, TSDFs and eventually, the national system (mobile workflow) • Electronic signature procedure that adheres to CROMERR • Data access for states • QA/QC function and mechanism for data correction • Standard Reports • Paper manifest processing • User fee collection

  8. Current Implementation Planning • Major tasks to be completed in FY 13 • Initial planning and high-level design: • Requirements and Alternatives Analysis, Concept of Operations • Detailed project planning • Regulation development: “One Year Rule” • The Legal and Policy Framework for electronic manifests • e-Manifest acquisition approach underway • Major tasks for FY 14 • System and additional regulation development • Develop User Fee Model and Schedule • Plan financial/accounting structure & Advisory Board

  9. Format of Industry Day • Arrival and Registration • Introductions and Overview Presentation • Questions and Answers from Large Group • Sign up for One-on-One sessions with EPA Team • Optional One-on-One Breakout Sessions • There will be 4 groups available • Sessions will be limited to 10 minutes • Escorts will be provided to rooms in North Tower

  10. One-on-One Sessions • Please consider the following questions: • Discuss specific tools, solutions, and/or experiences that you have that are directly relevant to e-Manifest. • Discuss any insight you might have from experiences with the manifest user community that would be valuable for EPA to consider as we continue to plan.

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