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PRIMER: A View from the Other Side:

PRIMER: A View from the Other Side:. Reconciling Pre- and Post-Award Perspectives on Sponsored Programs. TEAMWORK!. Carolyn Elliott-Farino, Kennesaw State University And Shannon West, Kennesaw State University

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PRIMER: A View from the Other Side:

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  1. PRIMER: A View from the Other Side: Reconciling Pre- and Post-Award Perspectives on Sponsored Programs

  2. TEAMWORK! Carolyn Elliott-Farino, Kennesaw State University And Shannon West, Kennesaw State University (Slides by Pam Whitlock, Retired, UNC Wilmington, Educational Consultant)

  3. Two Parts of a Whole • Post-award • Spend $ wisely • Rewarded for accuracy • Wear dark hats • “No, you can’t.” Pre-award Bring in the $$ Rewarded for volume Wear white hats “Yes, you can.”

  4. Pre-award Promises, Promises! Measured on proposal submissions Measured on awards received Pressure to bring in the $$ Pressure from faculty to get it out the door

  5. Pre-award Vision Increased proposals and funding Connect PI to appropriate funding opportunities Submit competitive proposals on time Ensure that proposals are compliant with sponsor, state, and institutional regulations Terms and conditions negotiated quickly, and favorable to institution

  6. Role of Pre-award Discuss project ideas with faculty Provide tailored editing support Follow submission rules for agency and organization Get the proposal OUT THE DOOR Keep faculty happy so they’ll submit again

  7. Impact on post-award colleagues?

  8. Post-awardWhere the Rubber Meets the Road Rules, rules, rules Auditors Sponsor documentation NO! you can’t go to England (or Las Vegas, either)!

  9. Post-award View RULES everywhere Accounts set up correctly Budget fits organizational mold Approvals, modifications Subcontracting Closeouts Reports, reports, reports

  10. Role of Post-award Maximize dollars spent by researcher Make it easy to spend money Legally responsible Institution Sponsor Keep PI out of jail Withstand audit

  11. How Pre-award Supports Post-award Good budgets Manageable award terms Clearance through the university Awards configured correctly Institutional commitments confirmed

  12. Breaking the Noise Barrier Be aware and sensitive about other’s needs to do their job Learn a little about the other’s responsibilities Clearly outline responsibilities TALK, TALK, TALK

  13. Common Ground Budget management Cost sharing Reporting Changes in project Cash recovery Organizational policies and procedures F&A, F&A, F&A!!!!

  14. Keep the Conversation Going • The message • Know needs of others • Talk • The barriers • Distance • Different focus • The desired outcome • Smooth transition and • simplified grant management

  15. Ways to make life worth living Shared forms Checklists Discuss streamlining Identify duplicate efforts and eliminate Consider technology Seek opportunities to learn about the other side’s role COMMUNICATE

  16. Things to Remember… Communication is NOT a one way street Successful project management starts during proposal development Building a team takes effort…but not as much as working separately!

  17. We’re All On the Same Team! • Talk • Cooperate • Know the rules • Design proposals with execution in mind • Alert administration and finance of special issues • Look for ways to achieve objectives

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