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This document outlines essential protocols and best practices for team leads in engineering roles, focusing on collaboration, effective communication, and organized project management. Emphasizing a culture of respect and teamwork, it guides leads on distributing work, brainstorming techniques, keeping tools organized, and maintaining a professional environment. It includes best practices for documenting progress, managing inventories, and timely communication regarding tasks and absences. By fostering an inclusive atmosphere and ensuring all voices are heard, we aim to enhance productivity and innovation.
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Official Positions • Machinist Lead - Mark • Chassis Design Lead – Roy • Chassis Inventor Lead – Parth • Manipulator 1 Inventor Lead – Jimin • Manipulator 1 Prototype Lead – Jonathan • Manipulator 2 Inventor Lead – Benjamin • Manipulator 2 Prototype Lead – Patricia
Leads Stick together • Have fun but do not make fun of each other • Even if you have your jokes in front of each other but not in front of the team • Ex. Height • No physical harassment
Working as a group • You are managers, NOT the ones physically doing the work • Reasons: • Work should be distributed • You will have too much work if you do it yourself • All members should get work if they come • Give members work to do at home if they are willing • Doing it yourself is last priority
Brainstorming with a group • Create a “U” around a white board • Everyone has input • Leads stand against the board • All students have paper/LEGO to brainstorm with
Top down design • Design not moving parts to moving parts • Ex. Minibot release • Important to make the best design
Sensors • Include sensors in the design • When asking for the name of the sensors: • Know purpose • What it needs to do? • Specifics provided • Know location
Build journal • Table of Content • Detailed Table of Content • Job Description • Prototype 1 • Drawings • Scratch • Final • Parts list • Design Review • Prototype 2 • Drawings • Scratch • Final • Parts list • Design Review • Daily Inventor update • Files in progress • Uploaded online? • Finished? • Order list
Ordering • Add to order form as soon as you know you need them • Kumar will put in a daily order
NO BOXES • Organize in red toolboxes for tool crate • One toolbox for each group • Label it before build • Keep organized • Should not hear “I can’t find this part”
Always put tools back • Put tools back as they are used • Should not find tools laying around • Culture instill now = culture in future • Cleaner room • Greater productivity • Less time spent in finding parts • Less time spent in clean up at end
How to deal with questions • “Don’t worry about it” • I do not want you saying this • Explain to people unless absolutely necessary • Pass up questions • Ex. Pit • Do not answer questions but tell them to ask Kumar • Kumar will answer most questions and he will pass them up to me as needed
Email wrap up • Email whole group • What was done that day • What needs to be done the next day • Any other deadlines • How far ahead/behind you are on the schedule • If you have any questions that are troubling you • Send email update right after arriving home • Answer any questions whenever you have time • No time is too late
absences • Tell absences as early as possible • Email Nupur, Kumar, and your co-lead any absences you know of already • Email Nupur, Kumar, and your co-lead in advance • Email any active members of your group and cc Kumar and Nupur in • Include • What needs to be done • How many people will do each task • Mention any specific people if applicable • Send email every day absent
