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Lifecycle Logistics -- Acquisition and Technology Workforce Assimilation

Lifecycle Logistics -- Acquisition and Technology Workforce Assimilation. Kevin A. Maisel Acquisition Support Center Chief, Acquisition Plans, Policy, and Program Development (ACMP3) 28 March 2003. REFINED PACKARD ALGORITHM.

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Lifecycle Logistics -- Acquisition and Technology Workforce Assimilation

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  1. Lifecycle Logistics -- Acquisition and Technology Workforce Assimilation Kevin A. Maisel Acquisition Support Center Chief, Acquisition Plans, Policy, and Program Development (ACMP3) 28 March 2003

  2. REFINED PACKARD ALGORITHM • Developed in response to Congressional concerns that there was no consistency in counting the DoD Acquisition Workforce • Contracted with Jefferson Solutions to develop methodology • Refined Packard approved by USD (A&T) as the official method - May 99 • Refined Packard uses three categories of occupations and two categories of organizations to identify the A&TWF • Assimilation memo issued by USD (A&T) - Apr 01 • Working group established to review implementation plan

  3. REFINED PACKARD DEFINITION Category I - All Series Counted across DoD Organizations Category II - Series Counted in Designated Acquisition and Science & Technology Organizations Category III - Adds and Deletes Army Decision: No Change to Current Method for Identifying Military Positions

  4. Acquisition Career Fields Lifecycle Logistics Auditing Business, Cost Estimating and Financial Management Contracting Facilities Engineering Industrial/Contract Property Management Information Technology (Communications, Computer Systems) Manufacturing, Production, and Quality Assurance Program Management Purchasing Systems Planning, Research, Development and Engineering (Science and Technology) Test and Evaluation Training Requirements Identified in the 2003 Defense Acquisition (DAU) Catalog Available on DAU Home Page at http://www.dau.mil

  5. Life Cycle Logistics Workforce Operational SMTers Log Mgt Spec Inv Mgrs Equip Spec Env Mgrs Acquisition Logisticians Acquisition Logistics Systems Sustainment Managers Distribution And Maintenance Depot Employees • Systems Engineering • Requirements Developers • RM&S Advocacy • LCC Influence • PBL Planning • Business Management • Performance Management • Systems Integration • Contract Oversight • Incentives Developers • PBL Oversight

  6. STATUS OF NEW CAREER FIELDS • Facilities Management: Career field approved; working on DAU courses • Science and Technology Management: Track under SPRDE; Certification to require 3 DAU courses; Courses near completion • Life Cycle Logistics: Position Category Description (PCD) approved 4Mar03. DAU courses in development; Exec Acquisition Logistics for Level III • Commands/Organizations to be notified as each approved and provided dates for identification and assimilation

  7. OSD USD(A&T) Assimilation Guidance • Complete Assimilation by 31 Oct 01 for Positions in Existing Acquisition Career Fields • Complete Assimilation NLT 6 Months after Receipt of Guidance (Standards and Position Description) for New Acquisition Career Fields (Sustainment; S&T Management; Facility Engineering & Construction Management) • Complete Employee Certification for the Newly Assimilated Positions within 36 Months vs. Current 18 Months • Grant Waivers for Personnel Occupying Critical Acquisition Positions (CAPs), if Required

  8. ARMY GUIDANCE • Review job/position descriptions of new positions against position category descriptions in 5000.52-M/50% rule • Assign Acquisition Position Category • Assign certification level • Complete spreadsheet information for new positions; populate with personnel data • Delete non-acquisition positions • Update spreadsheet data for current personnel orpositions, as necessary

  9. DoD Life Cycle LogisticsOccupational Series Data* *Data as of 30 September 2002

  10. Current Army Acquisition Logistics Workforce * 340 = 15; 8XX = 85; 1083 = 33; 1515 = 8; 2210 = 8; Other = 27

  11. LifeCycle Logistics Workforce • Acquisition Logistics • ILS Manager/Staff Specialist/Staff Officer • Logistic Element Manager • Logistics Management Specialist • Deputy or assistant PM for logistics (non-major) • Acquisition logistics branch chief • Director, Logistics • DPML or APML for major programs • Acquisition logistics branch or division chief • System Sustainment Management • Logistic Element Manager • Logistics Management Specialist • Weapons System (Support) Manager • Supply specialist • Equipment specialist • Maintenance manager • Deputy or assistant PM for logistics (non-major and major) • Director, Logistics

  12. Certification vs. Acquisition Corps Education Membership in the Army Acquisition Corps Certification in an Acquisition Career Field Experience Training • Required of All Personnel in Acquisition Positions (All Grades) • Position Determines the Specific Acquisition Career Field and Level of Certification Required • Certification Required within 18 Months after Assignment to a Position. • Required of All Personnel in Critical Acquisition Positions (GS-14 and Up) • Membership Based on Meeting Minimum Statutory Qualifications • Requires Completion of Level II Training • Must be AAC Member before Placement into a CAP

  13. IMPLEMENTING INSTRUCTIONSPOSITION MANAGEMENT RELATED • Step 1: Provide detailed explanation of the refined Packard A&TWF definition. Provides for Category III additions/deletions. • Step 2: Provide Commands with spreadsheet of FY 03 approved TDA. Commands review TDA positions and identify those falling under the refined Packard. • Step 3: Commands review job duties and job/position descriptions of newly identified positions against DoD 5000.52-M position category descriptions and assign APC and career certification level, where appropriate.

  14. IMPLEMENTING INSTRUCTIONS - CONT. • Step 4: Commands annotate the spreadsheet with the APC and career level required for the position. • Step 5: Commands revise job/position descriptions to identify them as acquisition by including the requirement acquisition statements. • Step 6: Commands document FY 04 TDA at next MOC window with acquisition data: APC/level/critical/non-critical/non-acquisition.

  15. Army Acquisition Workforce Review Worksheet Reflects Current Duties? Yes No (Provide Set of Duties if Necessary) Career Program POC ACMA Senior Leader or Staff Representative PER Position Description Number Incumbent Name TDA Paragraph & Line Number Vacant Determination Acquisition Non-Acquisition sample Reason for Determination:

  16. Automated Position Management • Acquisition Position List (APL) Recommendations: • IM Team will develop a civilian APL from the spreadsheet submitted by the commands. • APL required for reporting requirements. • Civilian APL will no longer be addressed by the commands • Military APL use will not change.

  17. Post Assimilation Planning • IM Team provides ASC Regional Directors (RDs) demographics • RDs and Acquisition Career Managers (ACMs) concentrate on educating new workforce • - Conduct site visits; stress benefits and allay fears - Brief organization heads • ASC to develop plan for monitoring current/new position certification status; AAC/CAP requirements

  18. DACM Memo to Field will include… • Reminder that new members must work with ACM to update ACRB; IM Team establishes ACRB “shell” • Reminder that IDP required w/in 45 days; 36 months for Certification • Reminder to update Job/Position Descriptions with acquisition Information • Guidance on position specific waivers for new CAPs not meeting AAC membership requirements

  19. Human Capital Strategic PlanningThe 2003 Cycle • Specific focus on two career fields of interest to OSD to validate/refine initiatives and direction • Systems Engineers • Life Cycle Logistics • Enhanced corporate and functional guidance • Functional Advisors’ outlook on career fields (SE’s and Log) • USD(AT&L) Balanced Scorecard • SECDEF Legislative Priorities (Top Ten) • AET&CD to provide assistance throughout the HCSP process Striving for Meaningful Results--Not a Paper Drill!

  20. Engineering vs. Logistics “Aging”

  21. AET&CD Strategic PlanningView of Logistics • Defining Life Cycle Logistics Career Field:  • For the Current Inventory – Components will identify the "faces" based on the Position Category Description (PCD) that was in effect at the time that the data was collected for period ending 30 Sep 02 (i.e. use the Acquisition Logistics career field definition).  • For Projecting the Future Inventory or Desired Distribution -- Components will project "spaces" in FY08 using the new PCD that was approved 4 Mar 03 which includes System Sustainment Management. Delta between Current and Future Inventory is Workforce Gap

  22. AAC Logistics Issues • Must work to Avoid Perception of Haves and Have Nots… • Assimilation and Career Field Development Out of Sync -- 18 Mos “Late Start”… • Acquisition Logistics and System Sustainment - One Career Field (Life Cycle Logistics) and Two Career Paths – Coded ‘L’ • Logistics as a Profession… • Decertification…

  23. Kevin A. Maisel (703) 704-0114 kevin.maisel@us.army.mil ATWF Assimilation

  24. BACKUPS

  25. LIFECYCLE LOGISTICS NEXT STEPS • ASC IM Team to conduct automated analysis • Final numbers not available until review completed • Potential for 2,000~5,000 new additions; final count expected to be less • Notify command/organization POCs of delay • POs/FCRs review results of automated analysis (adds/deletes)

  26. NEXT STEPS - CONTINUED • Brief DACM on Issues • Brief commands/organizations, as necessary • Provide results to commands/organizations under DACM Signature (end of March target): • Name of new workforce member w/APL No. (assimilated) • Disapproved deletes/adds • Establish reclama period for disapproved deletes/adds • Review command/organization reclamas • Provide results of reclamas • Provide data to M&RA (not in DCPDS until summer)

  27. Acquisition Workforce Definition • In Response to Section 912(b), National Defense Authorization Act for FY98 to Uniformly Identify Acquisition Workforce Members across DoD • Based on Updated Approach of the 1986 President’s Blue Ribbon Commission on Defense Management (Packard Commission) • Approved May 1999 by the USD(A&T) • Enhances DoD’s Ability to Manage Critical Assets • Provides a More Precise Understanding of Activities and Skills Mix within the Workforce (Ensures Consistency across DoD) • Provides Insight Required to Plan for Recruitment, Retention, and Requisite Training and Education of the Workforce • Expands Acquisition Workforce to A&TWF Based on Life-Cycle, Cradle-to-Grave Approach to Accomplishing DoD’s Mission • Provides Methodology for Determining Acquisition Positions

  28. Refined Packard Definition – Methodology • Consists of Three Categories of Occupations and Two Categories of Organizations • Category I – Occupations Counted across all DoD Organizations • Category II: IIA – Specific Occupations in Acquisition and Technology Related Organizations IIB – Specific Occupations in Science and Technology Organizations • Category III – Captures Additions and Deletions of Specific Occupations in the above Categories

  29. Refined Packard Definition – Categories and Occupations Series 246 340 1102 1103 1105 1150 Job Title Contractor Industrial Relations Specialist Program Manager Contract Series Industrial Property Management Series Purchasing Series Industrial Specialist Series Category I - Occupations Counted across all DoD Organizations.

  30. Refined Packard Definition – Categories and Occupations Series 150 180 301 334 343 346 391 392 Series 413 501 505 510 560 801 806 810 Series 818 819 830 840 850 854 855 858 Series 861 873 890 892 893 894 896 1101 Series 1104 1130 1152 1301 1310 1313 1315 1320 Series 1321 1350 1360 1370 1373 1515 1520 1529 Series 1530 1550 1910 2003 2150 Category IIA - Acquisition Related Organizations Corps of Engineers, SMDC, AAESA/PEO, AMC, SAALT, Medical Research & Material Command Occupations Counted when Located in a Category IIA Organization:

  31. Refined Packard Definition – Categories and Occupations Series Series Series Series 301 343 346 347 391 501 505 510 511 560 1101 1152 1910 2003 180 401 413 801 806 819 830 850 854 855 861 892 893 896 1301 1310 1320 1321 1340 1350 1386 1520 1515 1529 1530 1550 Category IIB - Science & Technology (S&T) Organizations (having Science and Technology as their Primary Mission) AR Institute, AR Lab, AR Office Occupations Counted when Located in an S&T Organization: S&T Occupations Other Occupations

  32. AAC Membership • Statutory Requirements: Must Meet All of the Following Criteria: • Assigned to a Critical Acquisition Position (CAP) or GS-13’s Equivalents with CE and Level III Status • Four Years of Acquisition Experience • Level II Training (Achieve Level III within 18 Months) • Baccalaureate Degree from Accredited University AND Possess Either: • At Least 24 Semester Credit Hours in Business Related Disciplines OR • At Least 24 Semester Credit Hours in Career Field AND 12 Semester Credit Hours in Business Related Disciplines. (Some DAU Courses Count when Documented on Official Transcript.) • Mobility and Tenure Agreements • Education Exceptions: 1) 10 years of Acquisition Experience as of Oct l991; or 2) Serving in an Acquisition Position on Oct 1, l991 and 24 Semester Credit Hours in Business Related Disciplines.

  33. STATUS OF ASSIMILATION • Proponency Officers (PO) reviewed assimilation data; identified problems with: • CAP Deletions • Entire Office/Section Deletions/1102s • Deletion of Current Workforce Positions • Non-Participation • Confusion with Adds and Deletes

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